Revised Appeal for the Sudan Emergency Response Programme

Originally published

Appeal Target : US$ 739,441

Co-ordinating Office

Action by Churches Together(ACT) is a worldwide network of Churches and their related agencies meeting human need through co-ordinated emergency response and common identity. The ACT network is organizationally based in the Lutheran World Federation(LWF) and the World Council of Churches(WCC) and is a co-ordinating rather than operational office.

Dear Friends,

The ACT/Sudan Council of Churches (SCC) is seeking US$739,441 towards a nine month budget from April to December 1997 for the Emergency Response Programme to cover its core running costs, contractual obligations and internal transport, storage and handling for its existing food and input stocks. This appeal supersedes the previous ACT/SCC appeal which went out after the November Round Table, for new stocks for 1997. It is an appeal for an interim budget to enable ACT/SCC-ERP to fulfil its current obligations while the whole Council undergoes the second phase of reorganisation which includes down-sizing the organisation to a sustainable size, integrating of Emergency Response Programme and the Round Table Programme staff and setting priorities which enable the Council to work more effectively in a context of dire need.

Budget Summary 9 Months US$
Core Budget (includes implementation of
evaluation recommendations)
Contract budget 279,737
ITSH budget 119,906
Total 739,441

Current Situation

The devastating war in Sudan has taken place mainly in Southern and Western parts of the country, but over the last year the situation has changed dramatically. The war has now reached the North and East of the country with major implications for Sudan and its neighbours. The economy in the North is paralysed, the infrastructure collapsing and toll of lives lost through the conflict looks set to increase over the next year as territory changes hands through military activity within and outside the country. Recent reports reveal that displaced populations in Greater Khartoum and in the besieged garrison towns are in a critical state. In general, vulnerable populations in the North are confronted by a grave emergency situation.

In the South, as the Sudan Peoples Liberation Army moves on Juba following the fall of Yei, the capital of the South is besieged, short of food and now catering for a large displaced population. In retaliation for SPLA advances, the Government is carrying out aerial bombardment with more advanced arsenal.

The food security crisis situation in Sudan is an enormous gender problem in addition to being a daily threat to the lives of the millions of displaced.

WFP confirms that until early May it had only been able to deliver 4% of the targeted food delivery plan for 1997. The implications for the displaced are enormous. Either WFP planes are not given flight permits or their monitors are not given travel permits. The rainy season has just started. The existing food stocks in places like Wau, Malakal and Juba are very low. The *hunger gap* is serious. United Nations has severe problems in securing humanitarian access in government controlled areas.

ACT/NCA and MCC managed to deliver close to 300 MT foodstuffs to Juba in April, which was distributed to a group of 19.000 vulnerables in Juba. However, WFP at that point had not managed to deliver any food to Juba.

In the West, the Nuba Mountains have come under pressure from Government forces and there is unrest as displaced people move northwards from Northern Bahr El Ghazal where Government-backed southern factions destabilise the area. In the East, Eritrean and Ethiopian support of opposition forces is putting pressure on the Port Sudan-Khartoum road and on the crop-producing areas around Kassala and Gedaref. Further south-east, the SPLA have made great advances and are now putting pressure on the hydro-electric dams which supply the North. There has been large displacement of people to Damazin and to Ethiopia.

The situation is expected to escalate over the coming months, putting pressure on the Churches and Church-related partners to respond to increasing humanitarian need. For many years the Sudan Council of Churches has been the primary means of response through its Emergency Response Programme. Over the last few years, as access to the South has become more difficult, ACT/SCC-ERP has concentrated on Greater Khartoum*s displaced population and a few garrison towns in the South and so-called Transitional Zones, supplying food, relief items and agricultural rehabilitation inputs.

SCC-First Phase Reorganisation in 1995

In 1995, SCC underwent the first phase of extensive reorganisation: not only was a new administration put in place but the Council was reoriented to bring the Churches on board more actively through the creation of Interchurch Committees at Regional and local levels.

The reorganisation has, in many ways, helped the Churches to take a more active part in the life of the Council. However, as with any reorganisation, there have been teething problems. Most significant was the impact on the Emergency Response Programme where the existing systems of accountability and management were not sufficient to enable the Churches to take on their new responsibilities. An evaluation was undertaken in 1996 and the findings presented to the SCC Round Table meeting in November 96, where it was agreed that unless SCC-ERP could make significant progress in implementation of the key recommendations, alternative means should be found to address the needs of the vulnerable in Sudan.

Implementation of ERP Evaluation Recommendations

ACT/SCC has risen to the challenge and in the course of early 1997 implemented a number of the Evaluation Recommendations which were presented in a report to the March Core Group in Geneva. For example, regional ERP staff now report directly to the ERP National Office which will become a Directorate. A Relief Management Team was formed to oversee operational matters until new staff are in place in the senior posts. Food distribution is now confined to beneficiaries falling under categories of vulnerable groups, supplementary feeding, school feeding and emergency relief for new arrivals. In addition, ERP technical staff have undertaken a schedule of visits to the region for training and awareness raising.

SCC-Second Phase Reorganisation in 1997

However, despite the progress which has been made in ERP, it was clear from the last ACT appeal for SCC*s 1997 ER programme that partner confidence had dropped. Only a small response was made to the appeal, causing the Council to borrow from other programmes in order to keep going.

This, along with other crises, was tackled in the March 1997 SCC Core Group in Geneva where the staff of SCC, SCC Executive members, ACT Coordinating Office and the WCC partners put together an Emergency Organisational Development Plan which seeks to address all the different areas requiring attention. In the first place it was agreed that the Churches need to set priorities within priorities; secondly, SCC needs to undertake a rapid organisational assessment against these new priorities and reduce its structure to an immediate sustainable size; thirdly, the separate structures of ERP and the Development programmes need to be integrated so that SCC develops a smaller, more flexible and competent staff; and finally, the need to deal with its current liabilities. A communique was produced at the Core Group addressed to both the Sudanese Churches and the Round Table Partners asking for support in the implementation of this Emergency Organisational Development Plan. This revised appeal to partners is intended to solicit financial support for the Emergency Response Programme component of this Plan.

Progress since March

A great deal of work has been done by SCC since March, culminating in the SCC General Assembly at the end of April beginning of May at which time the Churches set the priorities for the Council. The General Assembly endorsed the SCC Executive's decision to downsize the organisation substantially. It also agreed to undertake a rapid organisational assessment which will present a new organisational structure to the General Secretary following which staff redundancies will begin. A Finance Accompanier has been identified and makes a visit to Khartoum this month to draw up with SCC plans to continue improvement of the Finance & Management systems as well as advise on restructuring and sale of assets and payment of liabilities. A consultant from DanChurchAid is currently working with the ERP staff on a monitoring system recommended in the Evaluation.

The July Core Group meeting in Khartoum will receive independent reports on the progress of implementation of the ERP evaluation recommendations and the Finance and Management improvements, along with other developments which have taken place since March.

The Role of SCC in Emergency Assistance in Government Controlled Areas

The emergency operations in government controlled Sudan are undertaken by the INGOs, national NGOs and religious institutions (Church based and Islamic based) in a coordinated manner to avoid duplication as well as to ensure regular inflow of support. Consequently, in each and every camp the displaced people are earmarked to the organizations who are already working there. It is therefore taken for granted that the respective organizations will attend to the needs of the people they have been *allocated*. Therefore, if SCC is unable to cater for the needs of their target groups owing to lack of support from their partners, the target group of SCC will suffer since other agencies have their commitment to their own people.

ACT/SCC, as an indigenous organisation, has greater access to all locations, which external church-based organisations like ACT/NCA and MCC do not have. Hence, ACT/SCC is perhaps the Network*s most important channel for serving people in need in the various locations in Sudan. These should be important and urgent considerations for the Network to keep in mind.


SCC is fully aware of the difficulties faced by its partners in generating funds for both the Round Table and the Emergency Response Programme following the outcome of the ERP evaluation. While the 1995 audit and previous audits are qualified, it is also aware that its current organisational size is unsustainable. However, in order for SCC to reorganise itself into a sustainable, healthy organisation which can better meet the needs of the poor and vulnerable in Sudan, it is vital that SCC be given financial, moral and technical support to complete its Organisational Development Plan. While the Core Group has mobilised the technical support for the next phase, ACT/SCC-ERP is in need of the financial resources to meet current obligations.

In this context, we are pleased to inform you that of the US$739,441 requested in this appeal, US$293,886 (40%) has already been covered by the network in the form of contributions and pledges. This includes the US$42,893 received from ACT partners Presbyterian Church USA, Anglican Church of Canada and United Church of Canada, US$180,000 from Christian Aid and US$71,000 from Norwegian Church Aid.

While this is extremely encouraging, as the needs are great and increasing by the day, we urge partners to respond with whatever resources available.

ACT/SCC-ERP REVISED BUDGET (April-December 1997)
National Costs
=B0 Monitoring - transport and travel allowances 3,965
=B0 Document. - stock control books, forms, printing 6,944
=B0 Human resource survey - transport and allowances 4,513
=B0 Training - 6 regional workshops 34,271
=B0 National Trainer Training Workshops 10,263
=B0 ERP Sub Committee - 5 members 7,105
=B0 Contingency - 5% 3,354
National Office 37,020
Northern Region 106,092
Equatoria Region 36,877
Upper Nile Region 29,289
Bahr El Ghazal Region 18,888
Western Sudan Region 29,404
Eastern Sudan Region 5,366
Blue Nile - Damazin Region 6,447 269,383

CONTRACTS BUDGET (unpaid contracts)
Data International, Wau
* 200 MT cereals - US$ contract 91,350
Padang Company (balance owing)
* 800 MT cereals, 98 MT pulses, 58 MT veg. oil 62,947
John Chol
* 200 MT cereals, 44 MT pulses, 27 MT veg. oil 47,049
Fishing equipment (balance owing) 78,391 279,737
1,194 Metric Tons 119,906

Notes: - US$ 160,311 of the Core Budget is for implementation of Evaluation Recommendations.
- Exchange rate is Sudanese Pounds 1,440 for US$1.00.

We thank you in advance for your support.

For further information, please contact:
ACT Co-ordinator, Miriam Lutz (phone ++41 22 791 6032 or mobile phone ++ 41 89 203 6055) or ACT Appeals Officer, Neville Pradhan (phone +41 22 791 6035)

Ecumenical Centre, 150 route de Ferney , P.O. Box 2100, 1211 Geneva 2, Switzerland Phone: ++41 22 791 6033 Fax: ++41 22 791 6506 E-mail: Telex: 415 730 OIK CH

Co-ordinating Office


Appeal Number: AFSD71
Appeal Name: Revised Sudan ERP Appeal
Date Issued: May 21, 1997
Project Completion Date: December 1997

Project Description:

Support is requested for a nine-month period (April-December 1997) to enable ACT/SCC to fulfil its current obligations while the whole Council undergoes the second phase of reorganisation. This includes down-sizing the organisation to a sustainable size, integrating of Emergency Response Programme and the Round Table Programme staff and setting priorities which would enable the Council to work more effectively in a context of dire need.

Appeal Target
ACT/SCC Core costs, contractual obligations
and Internal transport/storage/handling costs

*** Pledges can be communicated to ACT by using the Appeal Pledge Form ***

ACT - Action by Churches Together
Account Number: 102539/0.01.61
Banque Edouard Constant
Cours de Rive 11
Case postale 3754
1211 Geneve 3

Action by Churches Together (ACT) is a worldwide network of Churches and their related agencies meeting human needs through a co-ordinated emergency response and a common identity. The ACT network is organizationally based within the Lutheran World Federation (LWF) and the World Council of Churches (WCC) and is a co-ordinating rather than an operational office.

Ecumenical Centre, 150 route de Ferney , P.O. Box 2100, 1211 Geneva 2, Switzerland Phone: ++41 22 791 6033 Fax: ++41 22 791 6506 E-mail: Telex: 415 730 OIK

Co-ordinating Office APPEAL PLEDGE FORM
(Please fax to the ACT Co-ordinating Office - Fax:++41 22 791 6506)

Appeal Name: Revised Sudan ERP Appeal Number: AFSD71
Appeal Target: US$ 739,441 Project Completion Date: Dec. 1997
Contributing organization:
Telephone number:
Contact person:

1. Contributions to the ACT bank account: 102539/0.01.61
(indicate currency)
Transfer Date
Other Details
and Source of Funding
eg Own Funds,
2. Contributions direct to an implementing partner:
Implementing Partner Appeal Component Amount (indicate currency) Expected
Transfer Date
3. Applications to back donors - Governments, ECHO, etc:
Made to
Implementing Partner Appeal Component Amount (indicate curr.)