ACTs Sudan Emergency Response Programme January - June 1997

Originally published
Co-ordinating Office
Action by Churches Together (ACT) is a worldwide network of Churches and their related agencies
meeting human need through co-ordinated emergency response and common identity. The ACT
network is organizationally based in the Lutheran World Federation (LWF) and the World Council
of Churches(WCC) and is a co-ordinating rather than operational office.



Appeal Target : US$ 867,894
Geneva, January 22, 1997

Disease, floods and drought conditions have exacerbated the serious conditions of the war-affected people of Sudan. The situation in the country has also been created andcompounded by continuing economic and political factors. Here is a complex emergencythat has largely been forgotten by the outside world but which continues to cause death,
destruction and enormous suffering. Therefore emergency needs will continue in 1997 for a carefully targeted and programed response to reach out to the people of this land in crisis.

The fundamental causes of human suffering in the Sudan since 1983 have been civil war and drought. The war, which erupted in 1983 has claimed many lives, destroyed property, created massive displacement of people and diverted large amounts of money out of development. According to the United Nations Humanitarian Coordination Unit (UNHCU), an estimated 2.5 million Sudanese are internally displaced, including 1.8 million in Khartoum, 350,000 in the transition zone (southern Darfur, southern Kordofan, northern Bahr el Ghazal and the northern Upper Nile States) and government-held garrison towns, 150,000 in camps in Equatoria and additional tens of thousands elsewhere. In addition, Sudanese continue to flee from southern Sudan because of insecurity and civil strife. Currently, there are an estimated 399,500 Sudanese refugees in neighbouring countries.

Attempts to resolve the current war peacefully have been unsuccessful. And though the theatre of this civil war is mainly in the south, its effects are seriously felt throughout the country. In the north the effects of war has paralysed the economy, weakened basic infrastructures and claimed the lives of many youths conscripted into the army to fight what is claimed as a oly waragainst the southerners. Moreover, the north, and particularly Khartoum, is host to a massive number of internally displaced people and refugees. In the south, the fragmentation of political factions and the subsequent intra-factional feuds have only compounded the situation of this war-torn society. Ongoing insecurity and population displacement in the south and the transition zones have not only interrupted or destroyed most of the indigenous trading and productive systems, but have also been a major impediment to relief efforts. And against this backdrop, the civil war continues with the people being subjected to aerial bombings, conflict on the ground and forced relocations due to the fighting.

The recent Food and Agriculture Organization/World Food Program (FAO/WFP) Crop and Food Supply Assessment Mission to Sudan and our own Network conclude that, in view of the economic situation which continues to create instability in the north and the prevailing civil strife and insecurity in the South, food aid assistance will still be necessary for the following categories of displaced persons and other affected people in 1997:

- Internally displaced camps and villages within their own communities

- Drought and flood victims
- Other vulnerable groups


For some time it was proposed to carry out an evaluation of the Sudan Council of Churches Emergency Response Program. This wasachieved in October/November 1996, prior to the Round Table. The Terms of Reference of the evaluation team were: to describe and analyze the current structure and functioning of the ERP; to evaluate ERP efficiency and effectiveness in reaching its objectives; to identify internal and external constraints and describe how ERP is dealing with these onstraints; to give recommendations on how SCC can improve ERP future performance; and, to evaluate the role of humanitarian assistance in the context of the Sudan.

After thorough evaluation of the ERP program, several conclusions were reached and recommendations were made (copies of the detailed report are available at the ACT Coordinating Office). It was proposed that while the recommendations were being implemented during the first six months of 1997, an interim budget, addressing solely the emergency needs within the ERP program, should be elaborated.

The SCC has therefore developed a proposal that will a) implement the recommendations of the ERP evaluation and b) focus the emergency response in the Northern Region (Khartoum and Kosti), Equatoria (Juba), Upper Nile (Malakal, Wadakona and Bentiu), Western Region (El Obeid, Kadugli, Abyei and Meiram), Bahr el Ghazal (Wau, Raga and Aweil), Blue Nile Region (Damazin) and Eastern Sudan (Gaderef), to reach 172,028 beneficiaries as follows:

Vulnerable groups - 92,499 persons
Supplementary Feeding - 21,417 persons
School Feeding - 29,323 persons
Emergency Relief - 28,789 persons

Relief Distribution to the target groups - the vulnerable, supplementary feeding, school feeding and emergency relief - will be preceded by a needs assessment. The needs assessment teams in each program area will be composed of SCC/ERP staff, Inter-church Committee (ICC) members, beneficiary representatives, representatives of Local Relief Committees and SCC Nutritionists. Each team will compile a register of those who are assessed as being critically insecure in food and nutritionally vulnerable. The actual distribution of relief food to the registered beneficiaries will be preceded by the
distribution of ration cards in order to avoid duplication or misuse. The teams will monitor the distribution of food up to end use.

This appeal focuses on the acute survival needs of the above mentioned categories. In the ulnerabletarget group, ACT/SCC will provide cereals, pulses and edible oil to a total number of 92,499 pregnant women, lactating mothers, the elderly, handicapped, orphans and widows over a period of 90 days. The supplementary feeding program will assist 21,417 children under the age of five for 180 days. They will receive rations comprising cereals, pulses, oil, sugar, dried skimmed
milk (DSM) and biscuits. Schools run by member churches will receive cereals pulses and oil to provide food for 29,323 school children for a period of 168 days. Emergency relief for 28,789 new arrivals and the destitute who have been affected by drought and floods will receive rations of cereals, pulses and oil for 90 days.

In order to enhance the capacity of the Emergency Response Program staff and the churches involved in the ERP program, regional workshops will be held in Eastern/Blue Nile, Bahr el Ghazal, Northern Region, Equatoria and Western Region. These workshops will focus on all aspects of relief management. Moreover, the ERP national staff will undertake visits to program areas on a regular basis to provide technical support, assess the performance of the program and review human resources.

The overall budget has been calculated at a total amount of $1,489,544 for this six-month period. However, after taking into account anticipated remittances from donors for funds to cover inland transport/storage/handling costs of stocks currently in the pipeline and an outstanding pledge, the amount being sought from ACT Partners in this appeal stands at $867,894.

Implementing Partner: Sudan Council of Churches (SCC)

BUDGET: $867,894

Program Duration: January - June 1997

Please kindly send your contributions to the ACT bank account.

For further information, please contact:
ACT Co-ordinator, Miriam Lutz (phone ++41 22 791 6032 or mobile phone ++ 41 89 203 6055)
ACT Appeals Consultant, Geof May (phone +41 22 791 60 36)

We thank you in advance for your support.

Rev. Myra Blyth Miriam Lutz Rev. Rudolf Hinz
Director ACT Co-ordinator Director
WCC/Unit IV LWF/World Service

NOTE: The following budget has been summarised from details provided by Sudan Council of Churches.
Full details are available from the ACT Co-ordinating Office upon request.

Item No. of Days Metric Tonnes * Total Cost


Food commodities 1,200 472,909
Internal transport, storage and handling 294,165
Field related costs
Planning 1,460
Communications 3,061
Tracking of resources 3,148
Monitoring and evaluation 7,235
Purchasing and documentation 11,004
Human resource surveys 7,158
Training 37,763
ERP sub committee 1,857
Transport costs 22,902
Office costs 3,783
Salaries and benefits 12,791
Sub total 879,236


Vulnerables 25,000 90
Supplementary Feeding 7,500 180
Emergency Relief 1,222 90
School Feeding 9,000 168
42,722 2,419 46,777
Grinding costs 3,439
Nutritional surveys 2,063
Nutrition staff - Khartoum North and Omdruman 12,015
Relief staff - Khartoum and Omdruman 7,815
Other staff 30,284
Programme costs - wet feed running 3,782
Programme costs - maintenance of centres 6,191
Transport costs - Khartoum and Kosti 12,944
Office costs 7,290
Sub total 132,600

* Tonnage is made up of cereals, rape seed oil, dried skim milk, pulses, sugar, biscuits. Full details of the
metric tonnages shown in the budget are available from the ACT Co-ordinating Office upon request.


Item No. of Days Metric Tonnes * Total Cost


Vulnerables 9,720 90
Supplementary Feeding 9,217 180
Emergency Relief 2,000 90
School Feeding 4,800 168
25,737 1,205 70,809
Field related costs:
Needs/Crop Assessments 413
SCC Contributions to CART 10,565
Nutrition staff 5,226
Other staff 8,871
Transport costs 1,548
Office costs 455
Sub total 97,887


Vulnerables 17,320 90
Supplementary Feeding 1,000 180
Emergency Relief 9,602 90
School Feeding 6,123 168
34,045 1,527 131,300
Staff costs 14,906
Transport costs 2,249
Office costs 5,536
Sub total 153,991


Vulnerables 10,400 90
Supplementary Feeding 1,500 180
Emergency Relief 4,000 90
School Feeding 2,300 168
18,200 870 58,735
Staff costs 8,121
Transport costs 3,198
Office costs 2,579

Sub total 72,633


Item No. of Days Metric Tonnes * Total Cost


Vulnerables 22,214 90
Supplementary Feeding 1,200 180
Emergency Relief 10,465 90
School Feeding 5,100 168
38,979 1,724 112,194
Staff costs 14,454
Transport costs 2,281
Office costs 2,311
Sub total 131,240


Vulnerables 5,445 90
Supplementary Feeding 1,000 180
Emergency Relief 0
School Feeding 2,000 168
8,445 435 12,865
Staff costs 1,480
Transport costs 516
Office costs 2,373
Sub total 17,234


Vulnerables 2,400 90
Supplementary Feeding 0 180
Emergency Relief 1,500 90
School Feeding 0 168
3,900 168 3,293
Staff costs 0
Transport costs 516
Office costs 825
Sub total 4,634

TOTAL BUDGET 172,028 9,548 1,489,455


National Office 879,236
Northern Region 132,600
Equatoria Region 97,887
Upper Nile Region 153,991
Bahr el Ghazal Region 72,633
Western Sudan Region 131,240
Eastern Sudan Region 17,234
Blue Nile Region 4,634
Less: Internal transport, storage and handling of stocks in
the pipeline - if remitted - 531,561
Christian Aid 1996 pledge - if remitted - 90,000



Target Item Ration per Duration person per day

Vulnerables Cereals 400 gm 90 days
Pulses 50 gm 90 days
Rape seed oil 30 gm 90 days

Supplementary FeedingCereals 400 gm 180 days
Pulses 50 gm 180 days
Rape seed oil 30 gm 180 days
Sugar 35 gm 180 days
Dried skim milk 60 gm 180 days
Biscuits 80 gm 180 days

Emergency Relief Cereals 400 gm 90 days
Pulses 50 gm 90 days
Rape seed oil 30 gm 90 days

School Feeding Cereals 200 gm 168 days
Pulses 25 gm 168 days
Rape seed oil 15 gm 168 days

Co-ordinating Office


Appeal Number: AFSD71

Appeal Name: Sudan Emergency Response Program (ERP) Jan/June 1997

Date Issued: January 1997

Project Completion Date: 30 June 1997

Project Description:
This appeal focuses on the acute emergency and survival needs for the vulnerable, including supplementary feeding, school feeding and emergency relief for the period January through June 1997. This emergency response will be carried out through the Sudan Council of Church ERP program in the Northern Region, Equatoria, Upper Nile, Western Region, Bahr el Ghazal, Blue Nile Region and Eastern Sudan, to reach 172,028 beneficiaries.

Sudan Council of Churches (SCC) Complex Emergency 867,894


*** Pledges can be communicated to ACT by using the Appeal Pledge Form ***

ACT - Action By Churches Together
Account Number: 102539/0.01.61
Banque Edouard Constant
Cours de Rive 11
Case postale 3754
1211 Genève 3

Action by Churches Together (ACT) is a worldwide network of Churches and their related agencies meeting human needs through a co-ordinated emergency response and a common identity. The ACT network is organizationally based within the Lutheran World Federation (LWF) and the World Council of Churches (WCC) and is a co-ordinating rather than an operational office.

Ref. No: (For ACT use only)
Co-ordinating Office

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