Federated States of Micronesia: Typhoon Maysak DREF Operation Update - MDRFM001

Situation Report
Originally published


Summary of key revision

Following a planning and coordination meeting held in Chuuk State on the 23rd April chaired by the Executive Director of the Micronesian Red Cross, Mr. Isao Frank, it was agreed that there would be significant benefits in reviewing operational activities to date and developing a more effective plan of action based on a systematic analysis of programme activities and a clear understanding of the strategic direction of the Micronesian Red Cross Society (MRCS).

As a result of this meeting a comprehensive and detailed EPoA was prepared however it has now been confirmed that USAID have committed long term to a fully funded relief and recovery operation through the Compact of Free Association that exists between the Federation States of Micronesia and the United States. The water and sanitation invention will be run through IOM who have a large and established presence in FSM.

The initial Disaster Relief Emergency Fund of CHF 150,382 approved 4 April 2015 is to enable the mobilization of relief supplies for 1,000 households. The target households have been revised to 2,157 based on the latest relief distribution (refer to Table 2), in which the revised DREF supports the NFI replenishment of 400 households and also the mobilization and logistical cost of staff and volunteers for the overall relief distribution – reaching more than 2,000 households with NFI from MRCS prepositioned stock and other unsolicited donations.

Learning from the relief distribution in which potential variation of standard in relief items could lead to inequality and tensions between beneficiaries, the DREF harmonizes MRCS stock by ensuring Federation specification in the procurement and replenishment of relief items for quality assurance process as well as taking into account standard packages rather than assorted items. Thus, by maximizing the allocated DREF budget, it is planned to replenish 400 NFIs which including the items distributed to the beneficiaries. For the purpose of standardisation, the items will be procured from the Zone Logistics Unit (ZLU) in Kuala Lumpur, which will result in higher transportation cost than originally planned. As it is known, transportation costs are extremely high in the Pacific region. Since the transportation charges had been included in the unit cost of NFI in the initial budget, the cost ration of implementation and support costs in the current budget was impacted negatively. Nonetheless, as fewer items will now be procured, the overall budget has not increased.

Due to the unique context of this response and the geographical challenges and other external factors, a request has been made to allow a minimum of 5-month extension to 30 November 2015 to ensure completion of the procurement and delivery of NFI to Chuuk and Yap States. The delay decision for replenishment process was mainly due to slower data collection of relief distribution and the time taken to finalize the overall response actions with other humanitarian actors in the country. The replenishment is expected to take longer than expected as all NFI stock in ZLU have been used for the recent Nepal earthquake operation which are in the process of being replenished, coupled with the logistics arrangement for transporting to Northern Pacific. The replenishment of stock in ZLU and the transportation of these items to both States will take around 5 months. The DREF final report will be available by 29 February 2016.

In addition, the DREF also covers the in-country costs for the FACT deployment to FSM during the relief response phase. The revised DREF budget is CHF 147,027.