India

ACT Appeal India - Orissa and Chattisgarh: Assistance to Flood Affected - ASIN-34

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Geneva, 10 September 2003
Dear Colleagues,

This is the sixth consecutive year that Orissa is under the grip of another major disaster, a flood affecting more than 3 million people in 21 districts. With more than 70 percent of its one billion citizens engaged in agriculture, India depends on the monsoon's rains. However, parts of the country are ill equipped to deal with the annual deluge.

Rainfall is continuing in the entire coastal region of Orissa and Chattisgarh. Many people are in temporary camps on the river embankments and on roads, many with no means of protection against the elements. There is a very urgent need of temporary shelter materials. The situation of women and children is precarious and, although the government and others are providing assistance like baby food and dry foods for adults, the supplies have not yet reached the affected living in those areas that have been cut off.

To date 54 persons have lost their lives due to drowning, falling under collapsed houses and snakebite. About 1,370 villages are still marooned with no contact outside. The situation is exacerbated by the lack of potable water and the incidence of water borne diseases is rising.

Conditions of landless daily-labourers and marginal farm families are the most precarious, croplands are completely sub-merged and crops on 2,97,500 hectares of land is going to be damaged, as per the preliminary estimate, this will affect the summer crop by 80%. There will be acute shortage of seed for next winter cropping. Daily labour-work in the agriculture sector will not be available for the coming months, which will severely affect people who depend upon daily wages.

ACT members in the area Churches Auxiliary for Social Action (CASA), the Lutheran World Service (LWS) India and the United Evangelical Church in India are proposing programmes comprising: food relief, non-food items, shelter, water and sanitation, basic medicines, food for work and seeds. The relief work has already started.

Project Completion Date:

CASA - 31 October 2003
UELCI - 29 February 2004
LWSI - 30 June 2004


Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

CASA
UELCI
LWS-I
ACT CO coordination
Total Target US$
Appeal Targets
115,131
511,383
467,483
5,000
1,098,997
Less: Pledges/Contr Recd
Balance Requested from ACT Network
115,131
511,383
467,483
5,000
1,098,997

Please kindly send your contributions to the following ACT bank account:

Account Number - 240-432629.60A (USD)
Account Name: ACT - Action by Churches Together
UBS SA
PO Box 2600
1211 Geneva 2
SWITZERLAND

Please also inform the Finance Officer Jessie Kgoroeadira (direct tel. +4122/791.60.38, e-mail address jkg@act-intl.org) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

ACT Web Site address: http://www.act-intl.org

Thor-Arne Prois
Director, ACT

ACT is a worldwide network of churches and related agencies meeting human need through coordinated emergency response.

The ACT Coordinating Office is based with the World Council of Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.

GENERAL BACKGROUND DESCRIPTION

Orissa

This is the sixth consecutive year that Orissa is under the grip of another major disaster, a flood affecting 2.7 million people in 16 districts. With more than 70 percent of its one billion citizens engaged in agriculture, India depends on the monsoon's rains. However, parts of the country are ill equipped to deal with the annual deluge.

After almost drought conditions during 2002, incessant heavy rainfall from 13 to 27 August has caused floods in the Mahanadi, Indravati and other river systems. On 28 August Mahanadi, Indravati and other rivers swelled. At Hirakud reservoir the water reached near danger level and was rising by the hour. On 29 August it released excess water to the lower catchments and as a result about 1.4 million cusecs of water hit the Naraj barrage causing flooding in different parts of Orissa.

According to the information of 10 September, the continuous rains in the upper and lower catchment areas of the Mahanadi river system adjoining the state of Chhattisgarh have worsened the current situation. 21 out of 30 districts have been affected so far, namely Angul, Bargarh, Boudh, Bolangir, Cuttack, Ganjam, Jagatsinghpur, Jajpur, Jharsuguda, Kalahandi, Kendrapada, Khordha, Nayagarh, Puri, Sambalpur, Deogarh, Sonepur, Koraput, Nuapada, Kandhmal and Nabarangpur. National, State, military, and paramilitary forces have been mobilized to assist in the severely affected districts. Road and communication infrastructure have also been badly hit in some parts of the state.

Water inflow to Hirakud reservoir has now decreased to 3, 20,000 cusecs (at 1800 hrs). The reservoir level stood at 627.33 feet's. 22 gates have been opened. Water discharge at Naraj barrage is 9, 10,825 cusecs. Major rivers Mahanadi and Kathojodi are flowing below the danger level in Cuttack district, but river Devi In Jagatsinghpur, river Luna in Kendrapada and river Daya in Puri district are flowing above danger level.

Current Situation

To date ate least 547 breaches have occurred in different river embankments. As per the information received from the Government of Orissa to 10 September 2003, the floods have affected a population of about 3.2 million, in over 6,175 villages, 1,340 Gram Panchayats in 106 Blocks of 21 districts in the state. The floods have submerged 4.37 million hectares of cropped area, damaged 105,646 houses. 54 persons have lost their lives. 84,323 people have been evacuated and 309 temporary shelters have been set up. 1,370 villages are still marooned.

Rainfall is continuing in the entire coastal region of Orissa and the situation may continue. Many people are in temporary camps on the river embankments and on roads, many with no means of protection against the elements. There is a very urgent need of temporary shelter materials. The situation of women and children is precarious and, although the government and others are planning to provide baby food and dry foods for adults, the supplies have not yet reached the affected living in those areas that have been cut off.

Impact On Human Lives

Till now 54 persons have lost their lives due to drowning, falling under collapsed houses and snakebite. The situation is exacerbated by the lack of potable water and the incidence of water borne diseases is rising.

Description of Damages

Conditions of landless daily-labourers and marginal farm families are the most precarious, croplands are completely sub-merged and crops on 2,97,500 hectares of land is going to be damaged, as per the preliminary estimate, this will affect the summer crop by 80%. There will be acute shortage of seed for next winter cropping. The loss of livestock further increases the problem. Daily labour-work in the agriculture sector will not be available for the coming months, which will severely affect people who depend upon daily wages.

Chattisgarh

Due to excessive rain in Chattisgarh the river Mahanadi has flooded causing havoc in 8 districts namely Raipur, Mahasamund, Kanker, Dantewada, Jangir Champa, Raigarh, Damtari and Bastar. The Gangrel dam in Chhatisgarh is receiving 25,000 Cusecs. of rain water everyday which has to be released through 14 sluice gates. Altogether 200 villages in these 8 districts have been badly affected. In addition to damage to houses, crop loss and loss of cattle have been extensively reported from the affected areas. It is estimated that around 1,000 houses have been destroyed and crops worth of Rs. 2 crores have been lost.

Impact On Human Lives

Millions of people have been affected and 10 deaths have so far been officially reported. There is severe disruption in communication as roads have been completely cut off in many places. In large parts of the state, electricity supplies have been badly affected and hand pumps have been contaminated. Standing crops have also been destroyed. The sources of livelihood have been adversely affected and there is large scale loss of personal and public property. People belonging to backward and marginalized sections are the worst off having no resources to fall back upon. The living conditions in the relief camps are appalling and people are not being provided basic necessities of life. It is essential for their survival and recovery that timely and precise relief is provided.

Description of Damages

According to estimates, the overall damage is estimated to be in thousands of millions of rupees. Thousands of houses are damaged or destroyed. Given the nature of construction in the rural areas, where mud huts with thatched roofs are the norm, it is not surprising that the damage is so high. The loss to crops and livestock is phenomenal. In addition, there is extensive damage to road, rail, and other infrastructure.

I. REQUESTING ACT MEMBER INFORMATION

Church’s Auxiliary for Social Action (CASA)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

CASA is the service arm of the Protestant and Orthodox churches in India and, as the related agency of the National Council of Churches in India, CASA is mandated to implement relief activities. CASA has a history of responding to emergencies and disasters since 1947 and provides assistance to people in need regardless of their caste, creed, language, ethnic origin or political affiliation.

CASA has a decentralised disaster preparedness plan which can respond to a call for assistance at short notice. Created through the establishment of a country wide network of trained human resources with access to pre-stocked relief materials, CASA staff and partner organisations, including local churches, are able to respond swiftly when needs arise.

The relief programme will be implemented directly by CASA, with the assistance and co-operation of the local Churches and NGO partners in the area.

III. DESCRIPTION Of The EMERGENCY SITUATION

CASA has a significant presence in the coastal areas of Orissa and proposes to cater to the needs of 5,000 flood affected families.

The primary emphasis of CASA’s relief programme will be to provide the affected population with cooked and ready to eat food, plastic sheets, medicine, clothing, blankets and kitchen utensils. These measures will be targeted at providing immediate relief to the marginalised and weakest sections of the society during this crisis phase.

At the first signs of an emergency CASA immediately started its response through the Disaster Mitigation Task Force (DMTF) which conducted, with the site leaders, meetings in different cyclone shelters and alerted the people of the area. From the cyclone shelters some measures were taken for the shelter and rescue of the people in that area. Flattened rice and jaggery were purchased and dispatched to the field to meet immediate food needs of the people in the shelters. The field officers and other members of the Bubaneshwar co-ordination office went immediately to the field to collect the necessary information.

Chattisgarh

CASA is working with 20 partners in the state of Chatisgarh and has a presence in all the flood affected districts. It is proposed to undertake urgent flood relief intervention to cover 1,000 families through providing relief sets, and 500 plastic sheets for those who have lost their houses.

Locations For Proposed Response

CASA has mobilised relief teams which will be operating in the two states. The team for Chattisgarh consists of staff from the Raipur Office and representatives of partner organisations. The team in Orissa is drawn from the senior staff of the eastern zone, personnel from the Orissa Cyclone Rehabilitation Programme and members of the cluster/village level Disaster Mitigation Task Forces (DTMF’s).

The following districts, blocks and Gram Panchayats have been been selected for CASA’s response:


Orissa : Khurda, Kendrapara, Jagatsinghpur, and Cuttack

DISTRICT
BLOCK
GRAM PANCHAYAT
Khurda Balipatnua Arajas
Kurunjipur
Pampalo
Sumuna
Kendrapara Garadpur Ramchandrapur
Nadiabari
Tikampur
Tendakanda
Bantala
Palasuda
Talakusuma
Bangalpur
Mahakalpara Khursia
Jagatsinghpur Balikuda Naharana
Marichpur
Baramundali
Kusupur
Apandra
Oskana
Anantpur
Cuttack Banki
NayaGarh
Niyali
To be given later

Chattisgarh : Raipur and Jangir Champa districts

DISTRICT
BLOCK
GRAM PANCHAYAT
Raipur Gariyband
Chura
Baloda
To be provided
Jangir Champa Chandrapura
Seorinarayankasba
To be provided

Disaster and Emergency Statistics

It is difficult to compile reliable statistics at this stage, as the exact extent of damage is not likely to be known for some time.

Current Security Situation

While every effort has been made by all the various agencies to rush food and other supplies to the affected, the sheer magnitude of the disaster has proved them unequal to the task. Air dropping of food has not been as effective as hoped, as considerable losses have been reported. While villages on the main roads may somehow be able to lay their hands on some food supplies, villages which are either cut off or are in the interiors are facing hunger. In many cases, relief is being distributed under security provided by the State administration.

Since CASA will be working in rural and remote areas, they will, in co-operation with their partners, take every precaution to ensure that relief supplies are not looted before they reach the selected areas. Supply of electricity and telecommunication facilities in the rural areas are not expected to be restored immediately. Inundation, water logging, disruption of road communications and shortage of country boats continue to pose problems.

IV. GOAL & OBJECTIVES

Goal: to mitigate the effects of the floods on the human population by providing immediate relief in the form of basics for survival and assisting them on the path of recovery.

Objectives

The specific objectives of the project are :

  • To provide cooked and ready to eat food
  • To provide shelter through distribution of plastic sheets to families facing longer term displacement.
  • To provide basic medication.
  • To provide clothing, blankets and kitchen utensils to the affected people
  • To reduce indebtedness of the vulnerable sections of society in the affected areas

Activities and Outputs
  • Provision of cooked food @ 2 meals per day to 6,000 persons for 4 days
  • Provision of ready to eat food (pressed rice and molasses) to 5,000 families.
  • Provision of basic medicines to people in need through DTMF’s
  • Provision of plastic sheets to 3000 families.
  • Provision of clothing, blankets and kitchen utensils (relief sets) to 6000 families.

The break up for distribution of these commodities will be as follows:
States
Cooked food
Ready to eat food packets
Plastic sheets (15’x20’)
Relief sets
Medicine
Orissa
48,000 meals
5,000
2,500
5,000
Rs. 100,000
Chattisgarh
500
1,000

V. TARGETED BENEFICIARIES

CASA is seeking to distribute relief to 6,000 of the most affected families. These families belong to the poorest and most marginalised among the affected families spread over the worst affected districts in the two states. Priority will be given to the most vulnerable sections among those affected such as women and children. The beneficiaries will be drawn largely from the most inaccessible areas. This will be done in close co-operation with UELCI and LWSI, church related organisations, secular agencies and other grassroots partners. Every effort will be made to ensure a co-ordinated response and avoid duplication.

Criteria Utilized in Beneficiary Selection

The process of identifying the beneficiaries has started in co-operation with CASA’s partner agencies. The assistance of the local government agencies and the village leaders will also be taken in the identification process, which will seek to identify those whose needs are the greatest. This may be measured in terms of the relative loss suffered (both in terms of people and property), socio-economic background of the selected beneficiary, and also the vulnerability factor eg. women and children .

Number of Targeted Beneficiaries According To Proposed Assistance

Orissa

Initially 6,000 persons who have shifted to the multi-purpose shelters built by CASA in the coastal districts of Orissa will be provided two meals of cooked food (lentils and rice) for 4 days. This will later be supplemented with the distribution of 5,000 packets of ready to eat food and 5,000 relief sets to a corresponding number of affected families. The 2,500 plastic sheets will be distributed to only those families who are sheltering in the open and are facing longer-term displacement from their habitation.

Chattisgarh

It is planned to distribute 1,000 relief sets to a corresponding number of affected families. The 500 plastic sheets will only be distributed to those families who are sheltering in the open and are facing longer-term displacement from their habitation.

VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Description of Assistance

  • In view of the present emergency situation, assistance in terms of food, shelter and household belonging is required. Through this emergency intervention it is proposed to provide food to do the following:
  • 6,000 displaced persons will be provided two meals of cooked food(lentils and rice) for 4 days (48,000 meals) to meet immediate needs.
  • 5,000 packets of ready to eat food will be distributed each consisting of 10 kgs. of pressed rice and 2 kgs. of molasses as a step towards self sufficiency and to encourage people to return to their habitations as the waters recede.
  • A provision of Rs. 100,000 is being made to procure and distribute essential basic medicines to the flood victims as per need.
  • 3,000 heavy gauge plastic sheets of size 20’ x 15’ will be distributed to enable the people to set up temporary homes till they are able to reclaim/rebuild their original huts.
  • 6,000 relief sets will be provided. Each set will consist of 1 Sari ( a garment worn by Indian women), 1 Dhoti ( a garment worn by the men), 1 blanket, 1 set of 9 pieces of aluminium kitchen utensils (to enable the families to cook their food).

The relief material (utensil & clothing & blanket) will be sourced from CASA’s existing disaster preparedness stocks from several locations. The food commodities, medicine and plastic sheets will be purchased by specifically deputed purchase committees from Calcutta and Bhubaneswar for Orissa and Raipur for Chattisgarh. These committees will include staff, partner and church representatives. Warehousing facilities have been arranged in each state.

On completion of the survey the distribution of relief material will begin. Efforts will be mde to involve the flood victims in identifying the most needy families and also at the time of distribution Government and local church representatives will be invited to witness the distribution wherever possible.

Implementation Description Per Activity

The programme will be implemented in co-operation with partner agencies, secular and church related organisations. CASA will be directly responsible to the resource sharing partners in all respects.

The staff of CASA and volunteers from church and partner organisations will be used for organising various activities. 10 CASA Field Staff and 25 DMTF members and Volunteers will be involved in survey and distribution of relief supplies. Since volunteers are locally appointed lodging costs are not budgeted for them.

Each team has adequate manpower and logistical support, to undertake surveys and relief distribution simultaneously. Out of 4 vehicles 2 will be CASA owned for which the salaries of the drivers have been budgeted. The other two vehicles will be on hire basis.

In Orissa CASA senior staff from the East Zone will be co-ordinating operations from the Bhubaneswar office and ensure co-ordination with LWSI, UELCI, other NGO’s, major church agencies, and other grassroots partner organisations.

Transport (9 Ton Trucks) will be hired for the movement of materials and 2 local warehouses will be used.

Transition From Emergency

CASA and its partner organisations are already engaged in long-term development programmes in these areas. The support provided through this intervention will reduce the negative impact of floods on the ongoing development work and the forward integration will be smooth as the organisations have resources for long-term interventions.

VII. ADMINISTRATION, FINANCE, MONITORING & REPORTING

Administration

Experience of many flood relief programmes taken up in the past will form a platform of knowledge for implementing the proposed flood relief programme.

The CASA Director is co-ordinating the overall operation from Delhi and in this he is assisted by his staff at the head quarters level, which includes expertise in disaster response, logistics and emergency communications.

The Eastern Zone office of CASA will have as main functions co-ordination, monitoring, consolidation of reports and accounting.

Finance Management and Controls

The accounts will be maintained by qualified Accountants and the entire project account will be consolidated at Calcutta and Raipur offices.

These offices will scrutinise the accounts and submit the same to headquarters for onwards submission. Preparation of financial reports of the project and the final audit will be done at the headquarters level.

CASA auditors are: Maheshwar.

Monitoring Procedures:

Monitoring of the project would be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries. CASA and its partners will ensure the active involvement and participation of the beneficiaries in the implementation and monitoring of the project activities.

VIII. IMPLEMENTATION TIMETABLE

The time frame for the relief programme is expected to be 30 days from its inception for the crisis phase.

IX. CO-ORDINATION

The responsibility for co-ordination at the state level is with the Eastern Zone office of CASA. Contacts with the local Churches, YMCA, and partner organisations in the 2 States are already strong.

CASA will involve the churches and the regional/local NGOs in co-ordinating the relief intervention. The purpose would be to make the effort more effective and to avoid any possible duplication of efforts in the areas of intervention. The relief programme will be conducted with the approval and co-operation of the State Government and district officials.

CASA is maintaining regular contact with local administration for proper co-ordination and effective implementation of the proposed programme. CASA is already participating and will continue to participate in co-ordination meetings called by state/district administration .

Members of the target group will be involved in identification of families who will receive the relief sets, the dry ration kits, and the tarpaulins. If feasible, assistance of the local community will also be solicited during the actual distribution of the relief material.

CASA is already in touch with Lutheran World Service-India and UELCI for clear demarcation of areas of operation.

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