In early January 2017, the SMS WG rolled out the new online reporting mechanism that allows for SMS agencies to submit twice a month a report that highlights the key issues, challenges, gaps and security incidents in a two-week span and updates, in the same reporting period, the 4W matrix at site level. Additionally, the online reporting mechanism include as a living document the full service mapping at site level and the SMS checklist, on the basis of the latest WG endorsed ToR for an SMS agency. In March and April, due to the latest changes in the roles and responsibilities of the SMS agencies, the checklist was amended to reflect the latest SOPs developed with the CASH and Protection WG and new tasks agreed with the MoMP and EU donor.
Also in January, SMS (and NFI) actors coordinated to implement a country-wide distribution of winter clothes provided by three international organizations which covered all the open sites in the mainland, with the exclusion of the urban areas, included footwear and jackets to cover all age categories. SMS and NFI actors collaborated extensively with the key volunteer organizations available on site to ensure a dignified and safe distribution modality, tailored site by site. In Q1 2017, the National SMS WG under the strong impulse of the northern Greece sub-national SMS WG, rolled out nationally the site data collection SOPs with annexed the Data Access Request form to formalize at site level the way POC information is collected and shared to site actors. The SMS WG, thanks to the collaboration with the UNHCR Data Protection Officer in Greece, managed to provide a data sharing agreement template that was meant to formalize and harmonize across all the mainland sites any kind of data sharing activity amongst site actors. In the reporting period the SMS WG actively participated to both the Basic NFI WG Assessment and the Site & Kitchen Cooking Facility Solution assessment that helped to identify needs and coverage (i.e. gaps) with regards to both NFI and food, site by site, and as CASH-based-initiative (CBI) was being finalized and rolled-out at country level. In this regard, the SMS WG provided the necessary feedback to the MEB consultant deployed by the CASH WG to review the minimum expenditure basket supposed to work as a guidance to the multi-purpose-grant around which the CBI program revolves. Additionally, by addressing the basic needs of those POCs not eligible to CBI or new arrivals to sites who would not benefit upon arrival and for a number of weeks of a full multi purpose cash grant, the SMS agencies joint developed specific SOPs for both food and NFI provision to the aforementioned cases that would work as minimum emergency preparedness plan for the mainland in case of an upsurge of arrivals. The SMS WG, supported by some of its largest members, disseminated different options (with and without seasonal products) for appropriate POC food baskets, to promote harmonization and ensure minimum standard nutrients intake.
Jointly, the SMS WG actively rolled out and completed a number of online surveys that helped identify gaps and resources on inter-agency endeavors like POC transportation to Regional Asylum Offices, basic assistance gap filling and data collection.
With regards to SMS WG capacity building activities in 2017, Training of Trainers (ToT) were conducted, in Thessaloniki and in Athens - which enabled 41 SMS practitioners to work as SMS trainers in Greece. Additionally, two Code of Conduct trainings that targeted MoD and NGO staff - included elements of Protection from Sexual Exploitation and Abuse (PSEA) were conducted (one in Epirus and one in Attika), which complemented the Basic SMS Training that targeted 26 trainees in Lesvos (incl. municipality staff).
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