China

China: Floods Appeal No. 18/2003 Operations Update No. 6

Format
Appeal
Source
Posted
Originally published


Appeal launched on 22 July 2003 for CHF 7,932,000 (USD 5,770,000 or EUR 5,120,000) in cash, kind or services to assist 440,000 beneficiaries for 9 months.
Disaster Relief Emergency Funds (DREF) allocated: CHF 300,000
Period covered: 10 -21 October, 2003
The Federation's mission is to improve the lives of vulnerable people by mobilizing the power of humanity. It is the world's largest humanitarian organization and its millions of volunteers are active in over 180 countries. For more information: www.ifrc.org

In Brief

Appeal coverage: 21,9 %; See the Contributions List on the Federation's website for details.

Outstanding needs: 6,195,721 CHF

Related Emergency or Annual Appeals:

Operational Summary: On 15 October, the RCSC's Shaanxi Provincial branch distributed a total of 10,570 quilts to Weinan, Ankang and Hua Xian Prefectures. The distribution was attended by the RCSC's Secretary General and a representative of the American Embassy in Beijing. Pledges made by the Swiss and Monaco Red Cross Society during the second week of October will be used to purchase quilts. The quilt distribution is particularly significant as China has already experienced unusually low temperatures for this time of year.

Operational developments

October, normally thought of as one of the most pleasant months of the year in China, has been unusually cold bringing on early snowfalls.

On 15 October, the RCSC's Shaanxi Provincial branch distributed a total of 10,570 quilts to Weinan, Ankang and Hua Xian Prefectures. The distribution was attended by the RCSC's Secretary General and a representative of the American Embassy in Beijing. Of the provinces which were affected by 2003's flooding the RCSC has identified Shaanxi and Henen as the ones' with the greatest needs. 85 counties were affected in Shaanxi and some 952,340 people have had to be evacuated. Sixty four people died and 59 people remain missing.

Red Cross and Red Crescent action - objectives, progress, impact

The purchase of relief items is done based on the time and amount of funding received. Since the launch of the appeal in July, funding from the respective donors has been received in different stages. "Plans of Action" for the purchase of relief items are then devised based on the amount of funding available and the priority needs of the beneficiaries at the time the funding is received. In the case of this appeal, since the onset of flooding in July, there have been six PoAs. The Plans of Action are as follows:

Plan of Action
Relief Item
1
Tents (Anhui,Jiangsu)
Water purification tablets (8 Provinces)
2
136,300 Mosquito nets
3
31,900 Quilts
4
32,600 Quilts
5
30,000 (est.) Quilts
6
7,400 MT Food Items (Rice or Wheat flour)

Emergency relief

Objective: To provide recovery assistance in the form of rice, quilts and mosquito nets to 110,000 families in eight provinces and one municipality most affected by this year's floods.

Progress/Achievements (activities implemented within this objective)

Distribution of Relief Items

The planned areas of operation as of 21 October are indicated in the table below.

RCSC Provincial Branch Distribution Points
ANHUI Bangbu, Huainan,Hefei
JIANGSU Si Yang, Si Hong, Xu Yi
HENAN Xin Yang, Zhoukau, Nan Yang, Zhumadian
GUANGXI TBA
HUNAN Xiangxi, Zhang Jia Jie, Changde, Chenzhou
HUBEI Jinzhou,Huanggang, Yichang, Xianning, Shi Yan
SICHUAN Guangyuan, Luzhou, Liangshan, Nanchong,Leshan
SHAANXI Weinan, Ankang, Hua Xian
CHONGQING Wu Long,Wuxi, Shizhu,Zhongxian,Feng Jie, Yun Yang, Chengkou, Pengshui, You Yang,, Xiu Shan

Plan of Action 1: Distribution activities outlined in Plan of Action 1, tents and water purification tablets have been completed with items in Anhui having been dispatched by the Provincial branch to Bangbu, Huainan and Hefei.

Some of the families who lost their homes have found shelter with family members or have been able to rent inexpensive rooms from those people who's homes remained in tact. Many families, however, who lost their entire homes to the floods are still living in the tents. Where the water level has receded people are returning to the site of their villages, and some of the beneficiaries are using the tents to cover the gaping holes in the walls or rooftops of their homes.

Plan of Action 4: 10,570 quiltsw ere distributed in Weinan, Ankang, and Hua Xian counties in Shaanxi Province on 14 and 15 October. The distribution was announced publicly and beneficiaries were selected based on whether or not they earned low incomes; they had lost their home or their home had sustained severe damage; and, if they were elderly or disabled. As residents of many of the communities which were completely destroyed were subsistence farmers who depend entirely on the crops which were lost to the flooding, in some cases entire villages such as Tuo Xi village in Fu Shui township satisfied the criteria for assistance. In other cases committees were formed to identify the most vulnerable amongst themselves.

Plan of Action 5: Pledges from the Swiss Red Cross (CHF 400,000) and the Monaco Red Cross (CHF 11,543) made during the third week of October willbe used for the newly formed Plan of Action 5 for the purchase of the targeted number of 33,000 quilts for the eight provinces originally identified in the Appeal 18/2003 (exact quantity subject to vary due to fluctuating valuation of RMB against CHF). The purchase of food items will now be referred to as Plan of Action 6.

Logistics

Differences between the Federation's financial procedures in Geneva and the RCSC's internal logistics procedures have resulted in delays in signing supply contracts. According to RCSC procedures the Society can only enter into a contract with external suppliers upon the actual receipt of funds int he local currency (RMB). Although funding is available in CHF, the Society is unable to rely on guarantees or promises of funding because fluctuations between the RMB and the Swiss franc are such that the Society cannot place a final order until it sees the precise figure in RMB it will actually have to work with.

Relief items are being distributed to the branches in proportion to the extent of damage sustained by the Province during 2003's floods. Branches in Henan, Guangxi, Chongqing, Sichuan and Shaanxi will receive a larger percentage of relief items than branches in Anhui, Jiangsu Hunan and Hubei. All Provincial branches are also being allocated funds to support the costs for transporting items to the distributions sites and capital expenses.

Plan of Action 3: Quilts purchased with funding from the German Red Cross (GRC) are currently in production. Once completed the quilts will be packed and marked accordingly. The Federation's field delegate is in regular contact with the GRC's desk officer in Germany and the German Embassy in Beijing to ensure that the Society's reporting requirements are satisfied. As Shaanxi, received earmarked donations from two other donors and has satisfied its requirement for quilts, quilts being purchased with funds from the GRC will be distributed to the remaining eight provinces.

Anhui
Jiangsu
Henan
Hunan
Guangxi
Chongqing
Sichuan
Hubei
Quilts (GRC)
3,190
3,190
4,785
3,190
4,785
4,785
4,785
3,190
Total
31,900

Plan of Action 4: The Shanghai based supplier of quilts has produced the first 10,570 of the total 32,600 quilts ordered for distribution by the nine provincial branches under Plan of Action 4. The remaining quilts have been promised as of 24 November.

Of the total 32,600 quilts ordered: 11,110 quilts are being purchased with funds donated by the American Embassy in Beijing, and 5,100 quilts are being purchased with funds provided by the Norwegian Red Cross (NRC) . These 16,210 quilts will be distributed in Shaanxi as per the specifications of the donors. The remaining1 6,390 quilts are being purchased with funds provided by the Canadian Red Cross (CRC). These quilts will be distributed proportionately to the remaining eight provinces. Part of the funding received for quilts is being used by the branches to cover transportation costs and capital expenses.

Anhui
Jiangsu
Henan
Hunan
Guangxi
Chongqing
Sichuan
Hubei
Shaanxi
Quilts (American Embassy)
11,110
Quilts (CRC)
1,640
1,640
2,457
2,457
1,640
2458
2458
1640
Quilts (NRC)
5,100
TOTAL
32,600

Plan of Action 5: The purchase of quilts with funds received from the Swiss and Monaco Red Cross Societies will be purchased from the same supplier providing quilts under plans of action 3 and 4. These quilts will be distributed in Anhui, Jiangsu, Henan, Hunan, Guangxi, Chongqing, Sichuan and Hubei.

Plan of Action 6 (formerly referred to as Plan of Action 5): the purchase of 7,400 MT food items (rice and wheat flour) for family packages (100 kg per family) is under review by ECHO. The RCSC has received ten bids from suppliers in response to its public call for tenders for food items (rice and wheat flour). The ten suppliers who have submitted bids so far are based in Sichuan, Hubei, Anhui, Hunan, Jiangxi and Guangxi Provinces. More bids are expected prior to the advertised closing date 23 October.

Red Cross Society of China capacity building

On 16 October the Federation's reporting delegate and DP assistant with support from the Federation's field delegate, arranged a training session for eight members of the Shaanxi Provincial branch (relief/finance) about narrative reporting on relief operations. The first part of the presentation gave an overview of the operation's Appeal document, and the importance of keeping donors regularly informed about "the story behind the numbers."

During the second part of the training the participants were divided into three teams. One team represented the Provincial branch, one team represented RCSC Headquarters/Federation and one team represented the "donors." The purpose of the exercise was to demonstrate the importance of the information provided by branches to foreign donors, and the key role branches play in the reporting process. A monitoring form that is being developed to facilitate the conversion of numbers into "stories," and a simplified version of the Federation's Operations Update were handed out to the respective teams to complete and demonstrate how the process works. Branch members posed important questions during the training such as the difference between tracking "logistics" figures (movement of items from Suppliers/warehouses to branches) verses "relief" figures (distribution of items to beneficiaries). The branch, after successfully completing the exercise, has been requested to fill out one of the forms regarding the 15 October quilts distribution and put forward any suggestions as to how the form can be modified to be more effective. The branch was also provided with all of the forms on a floppy disk.

At the moment RCSC field reporting on relief activities is done using 13 forms. The forms are comparable to standard relief and logistics tables used by the Federation. Each of the Provincial branches is required to submit the respective tables at the onset of a disaster to report on the extent of the damage; upon receipt of the items; and, after distributing the items. Internal narrative reporting is performed at headquarters level by the organisation's Relief division in conjunction with field visits to the provinces.

For further information please contact:

Red Cross Society of China: Mr.Wang Xiaohua, Director of RCSC External Relations Department, email;rcsc@chineseredcross.org.cn; phone +86-10-6512-4169; fax+86-10-6512-4169

East Asia Regional Delegation: Mr. Alistair Henley (HoRD),email ;ifrccn01@ifrc.org; phone+86 1350 1205 972, fax+86-10-6532-7166

Federation Geneva: Mr. Satoshi Sugai, Desk Officer, email;satoshi.sugai@ifrc.org; phone +41 22 730 4237; fax+41 22 733 0395

All International Federation assistance seeks to adhere to the Code of Conduct and is committed to the Humanitarian Charter and Minimum Standards in Disaster Response (SPHERE Project) in delivering assistance to the most vulnerable.

For support to or for further information concerning Federation programmes or operations in this or other countries, please access the Federation website at http://www.ifrc.org

Annex 1

China - floods
APPEAL No. 18/2003
PLEDGES RECEIVED
15/10/03
DONOR
CATEGORY
QUANTITY
UNIT
VALUE CHF
DATE
COMMENT
CASH
REQUESTED IN APPEAL CHF
7,932,000
TOTAL COVERAGE 21.9%
AMERICAN - GOVT
100,000
USD
141,400
05.09.03
SH'ANXI PROVINCE
AUSTRALIAN - GOVT/RC
516,447
AUD
467,385
04.09.03
AUSTRIAN - RC
40,000
EUR
61,960
05.08.03
CANADIAN - RC
205,978
CAD
208,141
11.09.03
DANISH - RC
277,500
DKK
57,581
23.07.03
DANISH - GOVT
30,000
USD
40,530
25.07.03
DIRECTLY TO DELEGATION
ESTEC NDF/ESA
10,000
EUR
15,490
24.07.03
FINNISH - RC
50,000
EUR
77,150
24.07.03
JAPANESE - RC
249,543
USD
337,133
25.07.03
LIECHTENSTEIN - RC
10,000
29.08.03
MONACO RC
7,500
EUR
11,543
07.10.03
NORWEGIAN - RC
350,000
NOK
64,925
16.09.03
RELIEF OPERATION IN SHAANXI PROVINCE
SWEDISH - GOVT
700,000
SEK
117,600
25.07.03
TURKISH - RC
30,000
22.07.03
SUB/TOTAL RECEIVED IN CASH
1,640,838
CHF
20.7%
KIND AND SERVICES (INCLUDING PERSONNEL)
DONOR
CATEGORY
QUANTITY
UNIT
VALUE CHF
DATE
COMMENT
CANADA
DELEGATE(S)
30,226
DENMARK
DELEGATE(S)
25,133
SWEDEN
DELEGATE(S)
40,082
SUB/TOTAL RECEIVED IN KIND/SERVICES
95,441
CHF
1.2%
ADDITIONAL TO APPEAL BUDGET
DONOR
CATEGORY
QUANTITY
UNIT
VALUE CHF
DATE
COMMENT
SUB/TOTAL RECEIVED
CHF