Lebanon

LEBANON – LOGISTICS COORDINATOR (H/F) – BEIRUT

Organization
Posted
Closing date

Desired start date: 15/01/2022

Duration of the mission: 6 months

Location: Beirut – Lebanon

ABOUT THE MISSION

SI’s mission in Lebanon is articulated around 2 bases: Zahle (East) and Tripoli (North, with a subbase in Akkar). The Coordination team is based in Beirut. Following the Aug. 4 Beirut blast, the Coordination team expanded to include an operational component with a team dedicated to the response in Beirut. If new projects are signed in 2021 for Beirut urban area, a field base in Beirut might be opened.

At the time of writing, SI LEB budget volume amounts to roughly 15 M USD and SI LEB is implementing 6 projects from Unicef, ECHO, AFD/Danida, DFID/EU, GSMA.

Key programs/areas of intervention for the mission are the following:

  • Emergency WASH service provision in informal settlements (UNICEF funding)
  • Integrated Shelter For Protection and Health (BPRM Funding)
  • Integrated Multi-Hazard Risk Management (AFD Funding)
  • Water & Wastewater Prog. for Host & Refugee Communities (EU MADAD Funding)
  • Shelter/WASH for Protection response to Refugees (ECHO funding // North only)
  • Mapping of informal settlements (MEDAIR / UNHCR) – North only

ABOUT THE JOB

General objective:

The logistics coordinator’s position in Beirut is a standard full-scale SI Logistics Coordinator position covering the whole mission, all programs. It includes:

  • Supply management
  • Vehicle fleet management
  • Equipment park / telecommunications management
  • Computer equipment management and monitoring
  • Stock.management
  • Human resource management
  • Security
  • Reporting / capitalization

Challenges foreseen:

  • Context:

A quick understanding of the context is fundamental especially with the recent developments and an expected complexification of the landscape.

The political, confessional, societal, but mostly feudal-type dynamics are quite hard to understand at first but have a considerable impact on security and operations.

  • Supply:
    • Given the large financial volume, procurement is a sensitive high-risk topic. The economic crisis and the scarcity of US dollars in the country make winning markets with iNGOs more attractive than ever. With the tribal/familial nature of our areas of implementation, we can become exposed to either direct pressure or behind the scene pressure amongst contractors.
    • Corruption being clearly present, there is a very high need to properly follow procedures and document our choices including with detailed explanatory notes when needed. This protects us in case of false accusations of market manipulation/favouritism but also allows better and more transparent management of our procurement activities.
  • Archiving:
    • In addition to long lasting sub-standard archiving practices, COVID-19 has disrupted our habits. “On and off” office presence, e-signature, may have led to more displaced or missing documents. It will be necessary to conduct spot checks on physical archiving, especially for the March-June 2020 period.
  • IT equipment and network:
    • Although overall improvements in assets management, there is still a lot to be done. Current focus is on PALM and Park Statement.
    • The combination of the significant expansion of SI teams and equipment aging was not matched with the current funding, making the renewal of IT park very complicated. Needs are everywhere (laptops mainly, screens, tablets, smartphones, etc.). NB: Lebanon has a good market for rental photocopiers.
    • Improvements on BEI network are pending negotiation with landowner.
  • Fleet:
    • Fuel availability is increasingly uncertain. Shortages are happening every now and then, and this situation is likely to worsen as the economic crisis deepens. NB: the fuel & diesel availability may also impact the power source of SI offices, as they are partly run with generators – not necessarily owned by SI. There is at the moment no plan B.

Management:

The Logistics coordinator leads a team of 4 staff. In order to absorb the significant increase in volume dealt with at coordination level and the upcoming flows related to SI blast response, the department is expanding with ongoing recruitment of a supply assistant and a logistics officer. Department should be stabilized by 01/11/2020.

The LC is currently supported by a Deputy-Logistics Coordinator, along with a logistics officer and an IT assistant.

The LC is supported in the bases by Logistics Managers, who report to their respective Field Coordinator.

The LC is supported at HQ level by Logistics Advisors (2 for supply, 1 for operations), who report to their Desk Manager.

YOUR PROFILE

Education and experience:

  • Bachelor/Master degree in Logistics, Supply Chain Management preferred, other relevant fields may apply
  • At least 2 years’ experience in the field in similar positions.
  • Proficiency in excel, word, outlook. Strong data management skills can be an asset.
  • Experience in conflict/post-conflict contexts, preferably with experience in supporting emergency responses.
  • Previous experience in the Middle East highly desirable, ideally in Lebanon.
  • Previous experience with SI an asset.
  • Experience in external coordination and development of local partnerships an asset.

Technical skills and knowledge:

  • International donors’ norms and regulations
  • Diplomacy and negotiation
  • Team management: capacity to manage a multi-disciplinary team
  • Ability to delegate, build capacity and create a positive atmosphere

Soft skills:

  • Leadership
  • Autonomy
  • Flexibility
  • Attention to detail and rigor.
  • Analysis and solution oriented.
  • Excellent organisational and prioritisation skills, and the ability to multi-task.
  • Stress management: ability to work under pressure, to meet tight deadlines, to face workload peaks
  • Diplomacy, cultural sensitivity, negotiation skills

Language:

  • Fluency in English (Speaking, Reading, Writing) a must
  • Arabic an asset (official language in the country)
  • French a plus (Lebanon is partly francophone, the mission and HQ are largely francophone)

Others:

  • Commitment to the fundamental principles of SI’s charter and ethos

SI WILL OFFER YOU

A salaried post:
According to experience, starting from 2400 euros gross per month (+ 10% annual leave allowance paid monthly i.e. 2640 euros gross per month)
and a monthly Per Diem of 750 USD

SI also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months. For a one-year assignment, the expatriate will have a 7 working days break at 3, 6 and 9 months (with 850 USD allocated by Solidarités).

To these break periods, it is necessary to add the granting of one additional rest day per month worked, i.e. 12 days in addition for a one-year contract**.**

Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

LIVING CONDITIONS:

As the country’s capital and one of the largest and safest cities in the Middle East, Beirut is home to many iNGOs, UN agencies, and international news networks.

You will be hosted in the Beirut guesthouse (

The Beirut guesthouse is located inside the city – Sodeco area -, at walking distance from shops, cafes and restaurants. The city hosts cinemas, gyms and reputable walking and hiking trails. Each international staff member has its own room, access to 24/7 electricity and Wi-Fi, a central heating system for the winter as well as air conditioning for summer months.

Beirut is a relatively liberal city by Western standards and no particular clothing restrictions apply, although this may vary depending on the neighbourhood.

Specific update related to context:

While the Lebanese context is overall enjoyable for expats with freedom of movement, cultural and natural attractions and a welcoming population, the situation is deteriorating for Lebanese with the accumulation of problems. While bad governance and corruption can be the root cause of most issues, consequences are a lot more difficult to pinpoint. Additional deterioration in the economic situation (more currency devaluation, higher unemployment, social unrest…) can lead to instability up to and including generalized chaos.

This goes hand in hand with a drastic increase in vulnerabilities for host communities, which will in turn require donors and humanitarians to review some of their priorities despite the main cause of their presence – the Syrian crisis – being very far from resolved. Humanitarians will have to get creative while adapting to political volatility.

Today more than ever, Lebanon represents a concentration of complex situations over a very small geographical area; this makes it a very interesting place to work.

How to apply

Does this description fit you? Please send us your CV and Cover letter in English via this link: https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?id=PULFK026203F3VBQB6G8N8NX4&nPostingTargetID=67570. CV only applications will not be considered.

NB: The vacancy may close before the deadline. Thank you for your comprehension

For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/