Costa Rica

Administrative Assistant – Latin America and the Caribbean's Regional Disaster Assistance Program Activity (RDAP)

Organization
Posted
Closing date

Tetra Tech International Development Services is currently accepting expressions of interest from qualified candidates for an Administrative Assistant position on an anticipated USAID-funded Regional Disaster Assistance Program (RDAP) in Latin America and the Caribbean (LAC). RDAP’s primary objective is to build disaster management and risk reduction capacity to improve the ability of host nations and regional entities to effectively respond to disasters, reducing the human consequences of disasters and the need for U.S. government assistance. In LAC, USAID’s Bureau for Humanitarian Assistance (BHA) office provides support to risk management programs through its regional office in San Jose, Costa Rica.

Position Description: Provides administrative support, including travel coordination and submission of documents, distribution of supplies and materials, and assistance as needed by operational, administrative, and technical teams. This position is based out of San Jose, Costa Rica. **

Responsibilities:

* Responsible for day-to-day project administration

* Maintain effective office information management systems including filing and working with the project team to address any hardware or software needs

* Overall responsibility to develop, maintain, and report on property inventory and management.

* Manage the organization of events, trainings, and workshops as requested

* Maintain office policy and procedural manuals for all staff.

* Organize project procurement as needed, in full compliance with Tetra Tech policies and procedures and in coordination with the project team, home office team, and project accounting firm.

* Maintain effective procurement documentation and records in compliance with Tetra Tech policies and procedures for all program operation costs.

* Ensure strict compliance with Tetra Tech safety and security guidance.

* Maintain and update the Tetra Tech Emergency Contact Rosters and phone tree.

​**Qualifications:**

* Secondary school education required. Bachelor’s degree in relevant field preferred.

* Three to five years’ experience in a professional office setting, providing administrative support. Experience with USAID- funded projects is a plus.

* Computer skills and knowledge of Microsoft Office applications; record keeping; use of standard office equipment; basic accounting or bookkeeping skills. Knowledge of QuickBooks accounting software is a plus.

* Proficient in spoken and written Spanish, English preferred.

* Must be tactful, flexible and enthusiastic; conduct her/himself with integrity, possess good interpersonal skills, be able to handle multiple tasks at once, be a fast learner who can work independently and with minimal supervision.

*Candidates must be able to legally work in Costa Rica.

How to apply

To be considered applicants must submit the following as part of the on-line process:

* Cover Letter

* CV in reverse chronological format

Please indicate where you saw Tetra Tech’s IDS ad posted.

Apply on-line at: https://bit.ly/AdminAssistantRDAP

Applications that do not meet the minimum requirements listed above will not be considered. Please ensure that all necessary documents are uploaded, as incomplete applications and/or corrupt files may delay processing of your application or remove you from consideration. No phone calls will be accepted.

Tetra Tech is a leading provider of consulting, engineering, and technical services worldwide. Our reputation rests on the technical expertise and dedication of our employees - 20,000 people working together across disciplines and time zones to provide smart, sustainable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech combines the resources of a global, multibillion dollar company with local, client-focused delivery in over 400 locations around the world. We offer competitive compensation and benefits and are searching for innovative people to join our teams. We are an equal opportunity employer: EOE AA/M/F/Vets/Disability.