CARE seeks a Finance & Administration Director for the anticipated USAID-funded I-WASH (Integrating Water, Sanitation, and Hygiene) solicitation in Guatemala. This procurement is expected to be a five-year cooperative agreement in the $10-$25M range. The objective of I-WASH is to integrate water supply, hygiene, and sanitation services activity that will work with local municipalities and the private sector to ensure that rural Guatemalans have a reliable water service that is chlorinated and adequate for human consumption, improved sanitation facilities, and establish the habit of practicing optimal hygiene behavior. USAID/Guatemala expects to incorporate NPI (New Partnership Initiative) into this activity.
This position is open to Guatemalan and international candidates. Guatemalan nationals are strongly encouraged to apply.
The procurement is expected to be released in July 2021 and awarded in December 2021. This position is subject to project award and funding.
International relocation and allowances are available.
This position is anticipated to be based in Quetzaltenango.
The Director of Finance and Administration is accountable for financial and administrative operations systems management as well as oversight of grants and grants management. S/he will ensure financial operations are in compliance with CARE and USAID regulations. S/he is accountable for budgeting and forecasting; data processing and record-keeping, and internal control systems and compliance of the program.
Project Financial Management and Oversight
· Contribute to the development of annual work plans and translate the work plan to line items in order to develop annual and project budgets. Coordinate input for the annual budgeting process with the Chief of Party and partners. Develop budgets and budget forecasts; monitor budgets on an on-going basis.
· Prepare financial information and interpret results to promote stewardship and manage risks. Monitor expenses against the program budget, and provide precise, detailed, reports during project start-up and throughout implementation and close-out.
· Stay abreast of changes in the financial operating environment and promotes policies and processes to ensure the project adapts to these changes.
· Review periodic financial and operations reports with the Chief of Party and Deputy Chief of Party.
· Analyze project expenses, including partner/grantee final reports, on a monthly and quarterly basis.
· Ensure that the project’s financial accounting environment is in compliance with USAID and CARE’s policies, procedures and regulations and legal requirements.
· Oversee the development and implementation of robust local financial system and process
· Oversee the execution and timely posting of all financial transactions. Prepare all required documentation for accounting and audits.
· Oversee monthly, quarterly, bi-annual and annual analysis of the project’s trial balance and financial reports.
· Lead the process of review, analysis, and interpretation of financial reports to ensure that accurate financial data is provided to COP and DCOP to inform and support SMT's decision making
Operations and Administrative Management
· Provide overall management and coordination of program operations.
· Coordinate with Chief of Party; Deputy Chief of Party; Finance Manager; and Operations Manager ensure that human, finance, procurement, and logistics resources are available for implementation. For optimum performance, maintain effective linkages between technical components and finance and administrative functions within the project.
· Oversee the management of all aspects of procurement, from planning to purchasing, in compliance with CARE’s policies and standards and ensure logistics and procurement systems satisfy donor requirements.
· Remain knowledgeable about the security situation in Guatemala.
· Ensure compliance with all USAID regulations and CARE policies, practices, and regulations.
· Advise project staff on donor requirements; provide training on financial management, recordkeeping, operational systems, and policies as needed.
· Provide information, advice and technical assistance to partners and sub awardees on project related compliance issues such as financial reporting requirements, audit reports, procurement, and award monitoring.
· Review and audit sub awardees’ reports, budgets, expenses and proposals to ensure compliance with award terms and USAID regulations and maintenance of accurate financial records.
· Implement the due diligence process with program partners.
· Support the sub-grant contractual process in accordance with donor requirements.
· Ensure quality and integrity of financial data and supporting documentation by reviewing reports regularly.
Required Skills and Qualifications:
· Minimum of 10 years of experience in non-profit accounting and financial management, budgeting and reporting, contracts and/or grants administration, procurement, and project management and implementation.
· Master’s degree in Business Administration or other relevant field.
· Experience with US Government rules, regulations and standards associated with federal funds and non-profit accounting (Circulars A-110, A-133, A-122 and 22CFR226). Experience managing programs of a similar size, scope, and complexity. Solid analytical skills, problem solving and experience.
· Capacity building and facilitation skills.
· Demonstrated experience managing and supervising a team of financial and administrative / operations professionals.
· Demonstrated commitment to principles of Gender Equity, Diversity, and Inclusion, as evidenced in previous management positions and programming. Demonstrated commitment to PSHEA (Prevention of Sexual Harassment, Exploitation, and Abuse).
· Ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
· Good leadership, coaching and negotiation skills.
· Ability to work on teams, work at detailed level and understand the larger picture.
· Advanced proficiency in Microsoft Office including Excel and Word.
· Demonstrated outstanding interpersonal skills.
· Fluency in Spanish and English (oral and written).
· Ability to travel to project areas as may be required.