SOLICITATION NUMBER: 720BHA21R00064
ISSUANCE DATE: July 13, 2021
CLOSING DATE AND TIME: August 03, 2021, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors: The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Global Policy, Partnerships, Programs, and Communications (G3PC), is seeking offers from qualified U.S. citizens to provide personal service as a Senior Humanitarian Advisor (SHA) under a United States Personal Services Contract (USPSC), as described in the solicitation. Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials: 1. Complete resume. In order to fully evaluate your offer, your resume must include: (a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements. (b) Specific duties performed that fully detail the level and complexity of the work. (c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification. (d) U.S. Citizenship (e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.). Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 720BHA21R00064 2 | Page NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration. NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link: https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& sysparm_search=kb0013183
Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to: G3PC Recruitment Team E-Mail Address: BHA.G3PCRecruitment@usaid.gov Website: www.BHAjobs.net Any questions on this solicitation may be directed to the G3PC Recruitment Team via the information provided above. Sincerely, Sonja Stroud-Gooden Contracting Officer Digitally signed by Sonja Stroud-Gooden Date: 2021.07.06 12:32:04 -04'00' 720BHA21R00064 3 | Page I. GENERAL INFORMATION 1. SOLICITATION NO.: 720BHA21R00064 2. ISSUANCE DATE: July 13, 2021 3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: August 03, 2021, 12:00 P.M. Eastern Time 4. POINT OF CONTACT: G3PC Recruitment Team, BHA.G3PCRecruitment@usaid.gov 5. POSITION TITLE: Senior Humanitarian Advisor (Multiple Positions) 6. MARKET VALUE: $122,530 - $159,286 equivalent to GS-14 (includes locality pay) Salaries over and above the top of the pay range will not be entertained or negotiated. If the position is for a Washington based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed. 7. PERIOD OF PERFORMANCE: Five (5) years. 8. PLACE OF PERFORMANCE: Washington, D.C. 9. ELIGIBLE OFFERORS: U.S. Citizens 10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 11. STATEMENT OF DUTIES POSITION DESCRIPTION BACKGROUND The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slowonset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or manmade disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas: 720BHA21R00064 4 | Page ● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations. ● Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate, and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth. BHA has seven offices, as follows: The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience. The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe. The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide highquality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming. The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure. The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military. INTRODUCTION 720BHA21R00064 5 | Page The Office of Global Policy, Partnerships, Programs, and Communication (G3PC) directs the Bureau’s leadership in global humanitarian policy, showcases BHA’s life-saving work through strategic communication and information, and manages collaboration with external stakeholders, including public and private partners, international and multilateral organizations, nongovernmental organizations (NGOs) and academic institutions, and the U.S. Interagency. The office is organized into seven divisions, namely: Humanitarian Policy and International Systems (HPIS); Humanitarian Multilateral; Humanitarian Organizations and Partnerships; Private Sector Engagement, Diaspora, and, Innovation; Global Capacity and Leadership Development; U.S. Engagement, Strategy, and Programs; and Strategic Communications and Humanitarian Information. The HPIS Division guides USAID’s engagement in humanitarian policy issues, both developing internal BHA guidance on humanitarian policy and practices and engaging other USG counterparts to develop and advance USG humanitarian policy positions. The division engages heavily with the United Nations (UN), participates in a range of global fora, serves on advisory boards of research and learning institutions, hosts special events with the international community, and develops and maintains bilateral donor relationships with both traditional and global rising actors. The Senior Humanitarian Advisor position is part of the HPIS Division, which serves as an integral part of the G3PC Office. The Senior Humanitarian Advisor position closely coordinates with other parts of the USG community on humanitarian issues. It also assists in planning BHA and Relief, Response, and Resilience (R3) strategies and responses to humanitarian crises, advocates and educates on humanitarian issues, provides guidance on policy issues, and prepares key briefings and guidance. OBJECTIVE The HPIS Division requires the services of a Senior Humanitarian Advisor in order to meet its objectives of programming, coordinating with other donors, and situational analysis on humanitarian policy issues and developing policy guidance. DUTIES AND RESPONSIBILITIES The Senior Humanitarian Advisor is part of the HPIS Division, which provides critical analysis on humanitarian policy issues, works closely with high-ranking officials within the international community, manages humanitarian policy awards, and serves as a key source of information on humanitarian issues and humanitarian policy for the office. He/She will help plan organizational strategies and responses to humanitarian crises, actively work with members of UN delegations on USG positions on humanitarian issues, act as an effective liaison with the UN offices in Geneva, Rome, and New York, and anticipate and prepare documents and briefing memos on humanitarian issues for important meetings and events. The Senior Humanitarian Advisor will also raise critical issues with the UN on behalf of BHA and must have the ability to prioritize, adapt to shifting priorities, and multi-task. The assignment involves providing expert analytical and advisory support on humanitarian issues for the planning, development and execution of U.S. foreign policy within a broad and complex geographic or functional specialty areas. The work requires applying 720BHA21R00064 6 | Page a rigorous analytical approach to data and the Senior Humanitarian Advisor will receive general guidance but will be expected to execute independent judgment and analysis. He/She will assist and support the HPIS Division in planning, organizing, and overseeing the division's priorities, as well as programs, including grants management functions. The Senior Humanitarian Advisor will be required to be available for overseas travel for a limited period of time The Senior Humanitarian Advisor will: ● Assist in the identification, research, analysis, and development of recommendations on all issues and matters relating to humanitarian affairs and anticipate the need for such policy analysis. ● Represent USAID at donor meetings covering a broad range of humanitarian issues and provide BHA with analysis and guidance on relations with the UN system. ● Interact with Department of State colleagues on developing strategies and policies toward UN agencies and humanitarian issues. ● Anticipate the needs of the organization regarding developments in the areas of humanitarian affairs and prepare analyses, briefings, documents, and meetings as required. ● Attend various NGO, UN, and other meetings and provide authoritative information and views to formulate humanitarian policies and coordinate strategies on policy issues. ● Initiate and maintain strong working relationships with other donor countries in order to promote humanitarian principles and coordinate humanitarian response activities. ● Develop and maintain cooperative working relationships with other relevant USG offices and serve as an expert point of contact for these groups in the area of humanitarian affairs. The USPSC may influence USG policy. ● Represent BHA on specific humanitarian issues of concern with international organizations (IOs), NGOs and other donor governments and convey demarche messages as needed. ● Represent USAID at meetings with the UN, IOs, and other donors and other conferences sponsored by members of the international community, provide guidance and advice on USG positions, negotiate strategies, and in consultation with USAID/Washington conduct negotiations with the donor community and make recommendations to the appropriate officials in USAID. ● Work with counterparts in other donor organizations at the most senior levels to exchange information, establish meetings on specific donor issues, solicit publications, and collect information on training opportunities; coordinate these activities with relevant USAID officers. ● Advise USAID/BHA staff on issues regarding donations and requests for USG support and information sharing from private and public interest groups, including those formed on an ad hoc basis during disaster assistance operations. ● Sign-up for and serve as needed multiple times throughout the year on Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will be varied. ● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time. 720BHA21R00064 7 | Page ● As needed, may serve on temporary details within the Office or Bureau not to exceed six months. Duties performed while on detail will be aligned with the Division’s existing duties and responsibilities as well as directly related to the scope of work provided. ● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter. SUPERVISORY RELATIONSHIP: The USPSC will take direction from and report to the HPIS Division Director or his/her designee. SUPERVISORY CONTROLS: Supervisor sets overall objectives and resources available. The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments, and for planning approaches or methodology to be used in carrying out assignments. 12. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 13. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 14. START DATE: Immediately, once necessary clearances are obtained. II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.) 720BHA21R00064 8 | Page Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, disaster management, public policy, or a related field) plus a minimum of nine (9) years of progressively responsible professional experience working in emergency relief, humanitarian assistance and/or humanitarian policy issues, of which at least three (3) years were spent working directly on response issues. OR Master’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, disaster management, public policy, or a related field) plus a minimum of seven (7) years of progressively responsible professional experience working in emergency relief, humanitarian assistance, and/or humanitarian policy issues, of which at least three (3) years were spent working directly on response issues. III. EVALUATION AND SELECTION FACTORS The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far. SELECTION FACTORS (Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.) ● Offeror is a U.S. Citizen. ● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. ● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. ● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. ● Ability to obtain and maintain a Department of State medical clearance throughout the contract. ● Must not appear as an excluded party in the System for Award Management (SAM.gov). ● Satisfactory verification of academic credentials. OFFEROR RATING SYSTEM The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows: 720BHA21R00064 9 | Page Professional Experience (25 points): ● Direct donor-based experience with USG international humanitarian agencies or other international disaster response organizations. ● Specific experience working on humanitarian policy interventions including coordination efforts, information or communications, strategy development, and representing a humanitarian organization in a senior capacity. ● Specific experience working on aspects of humanitarian programming interventions including strategy development, resource prioritization, program development, and program management. ● Demonstrated experience with: (1) internal representation to senior leadership on program or policy issues, and (2) with external representation on humanitarian policy or programming matters, particularly in multinational and/or multilateral forums and/or highlevel international bodies. ● Demonstrated experience with analyzing a humanitarian situation in order to inform program or policy approaches or strategies, internal or external reporting, or to make recommendations to management or other relevant stakeholders. Diversity / Teamwork (5 points): ● Demonstrated experience working as part of a diverse team with members located in different countries. Interview Performance (50 points) Timed Writing Test (5 points) Satisfactory Professional Reference Checks (15 points) Total Possible Points: 100 BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards. The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided 720BHA21R00064 10 | Page by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.
How to apply