Preparing a database for early childhood programs and services provided by grassroot organizations in Jordan

Closing date

Background (Plan International/NCFA)

The importance of early childhood development is highlighted globally in the 2030 Sustainable Development Goals (SDGS), as the United Nations Secretary-General announced at the summit meetings that early childhood development can lead the transformation that we hope for over the next fifteen years through the sustainable development goals.

Locally, the importance of early childhood development in Jordan has emerged through the early childhood development strategy and the national plans for early childhood development and through the human resources development strategy 2015-2025, which devotes a detailed axis for early education and early childhood development and has identified a set of strategic goals and recommendations that lead to achieving early childhood development. Where the text of Objective No. 3: Accountability - to enhance accountability and coordination at all levels in the early education and childhood development system.

Jordan has also achieved significant progress in fulfilling its obligations towards children as guaranteed by the Convention on the Rights of the Child. And it succeeded in developing strategies and plans that affect children's lives, and contribute to creating an environment convenient conducive to their development, well-being and social participation. Several non-governmental organizations played an active role in supporting and strengthening these efforts. In order to create a suitable environment for children, and to provide them with the necessary protection, that requires cooperation and coordination between policy-makers and the provision of an information base for all participating parties, decision-makers and specialists in the field of childcare provision.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan’s strategy is to work with vulnerable children and especially girls so that they can learn, lead, decide and thrive. Within the strategy, we have an ambition to transform the lives of 100 million girls. Grassroots community work is central to our strategy and achieving this ambition. Plan strives for a just world that advances children’s rights and equality for girls, and we motivate our people and partners to:

· Empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability;

· Drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face;

· Work with children and communities to prepare for and respond to crises, and to overcome adversity;

· Support the safe and successful progression of children from birth to adulthood Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity.

Plan International began operating in Jordan in 2016 to address the inequalities and violations of children’s rights. One of the key areas of work for Plan international in Jordan is helping young people to gain the skills and knowledge they need to get decent jobs. Plan also works closely with national, local and civil society organisations to ensure a holistic approach. In addition, Plan Jordan’s programs are aligned to the relevant national and regional level refugee response plans such as the JRP, 3RP, HRD, and other relevant ones. Plan is actively involved in various national and regional coordination forums that are aligned with Plan’s thematic areas of implementation. On a national level, PIan established and co-chairs the Early Childhood Development (ECD) network with the National Council of Family Affairs (NCFA) and brings together all the national ECD stakeholders in Jordan, including the MoH and MoSD. This is the first ever ECD network established in Jordan

Programme Overview

In 2018, Plan International facilitated the establishment of a National ECD Team with stakeholders from national and international organizations, UN agencies, as well as National authorities with the aim to facilitate linking and learning on ECD as well as joint- lobby and advocacy on ECD. The National Council of Family Affairs (NCFA) is currently leading the National ECD Team with the support of Plan International with the aim to further strengthen and integrate ECD in policies and ensure the allocation of resources for ECD at national level through joint lobby and advocacy efforts, as well as linking and learning. The National ECD team has adopted a multi-sectoral holistic and integrated approach in addressing ECD. Education is one of the main important pillars of this approach especially pre-school education and getting children ready for school.

In order to link the national level ECD stakeholders to the local level ECD players and their priorities as well as to strengthen social accountability for ECD, this programme intends to establish a grassroots Organisations Advocacy working group consisting of Community Based Organisations (CBOs) and Civil Society Organisations (CSOs) working on ECD lobby and advocacy. The establishment of such a working group is key to ensuring that education /ECD priorities are well represented at the community level and listened to at the national level. Grassroots organizations need to be networked at the local level to enable their ECD capabilities to be built. These networks help to ensure that grassroots organisations can amplify their voice, are not isolated and continue to influence the National ECD Team through enhanced collaboration, with tangible impacts on policy making and resource allocation.

To address these gaps, Plan International Jordan proposes to complement and strengthen its currently existing National ECD team through identifying, empowering and collaborating with CSOs, and grassroots organisations towards influencing and advancing the ECD agenda. Through well-designed, strategic and collaborative social accountability mechanisms civil society can also help to coordinate all relevant actors and align their inputs and feedback to the National ECD team. This intervention will utilize effective advocacy campaigns that can help unite all stakeholders in a commitment to achieving lasting results.


Overall Objective: A supportive environment exists where civil society organisations support education/ECD interventions and to improve education policies through well-designed, strategic and collaborative social accountability mechanisms.

Specific Objective: Civil society organisations are strengthened and empowered with tailored advocacy support on social accountability to improve education, for both Jordanians and vulnerable Syrian refugees.

Expected Results

A1.1: Mapping of grassroots organisations GROs working on Early Childhood Development ECD across Jordan, identify their priorities and establishment of a grassroots organisations’ (CBO/CSOs) working group. **

  • A desk review of documents, references, data and information related to early childhood in grassroots organisations in Jordan.

  • Prepare a list of registered GROs working on ECD using available resources and in coordination with different Ministries such as Ministry of Social Development MoSD, Ministry of Culture, Ministry of Health MoH, Ministry of Education MoE, and the national ECD team, etc,. The list should be verified to ensure that it’s accurate and up to date.

  • The list should include; Organisations’ name, general contact info (telephone, website, email, etc.…), Location, size of organisation, and scope of work, etc.

A1.2: Establish a database for the grassroots organizations to identify gaps, challenges and strengths, and through this a status report is produced on the situation of grassroots organizations across Jordan and their role in early childhood support.

  • Develop a matrix as a computerized data collection tool for future data collection and analysis (the consultant should suggest the program or application)

  • Prepare a guide manual on filling the matrix electronically

  • Collection of data from stakeholders through (remote meetings, interviews, surveys, phone calls, etc) explaining the methodology of data collection in a chart.

  • Prepare a comprehensive and fully detailed database for GROs in Jordan, including and not limited to the structure below:

Ø Organisation name and acronym

Ø Organisation type (NGO, Government, Semi- Government, etc.)

Ø Organisations’ description (including vision and mission)

Ø Areas of focus (Scope)

Ø Number of years active in ECD

Ø Number of organisations’ employees

Ø Specific location

Ø Number of beneficiaries reached for both children (0 to 5 years old) and parents.

Ø Name and objective of ECD project

§ Implementing partners-if any.

§ Source of financial aid

§ Target groups categories divided based on their age group and background (Refugees, Jordanians, etc.)

§ Type of ECD projects/approach and used materials such as Curriculum, etc.

§ ECD activities description

§ Length of activities (from – to)

§ Status (Ongoing, planned, completed, dropped, etc.)

Ø Main challenges

Ø Proposed solutions and suggestions for challenges

Ø Total amount of financial aid

Ø Type of financial support (Grant, Loan, etc.)

Ø Donors/ Loaners

Ø Focal point contact details (Name, title, mobile number*2, email)

  • Develop a status report in both Arabic and English that should include:

Ø Executive Summary

Ø Introduction

Ø Literature review

Ø Objectives and Methodology

Ø Findings (not limited to):

§ Country and government Analysis

§ Quantitative and qualitative data analysis from the database,

§ Addressing the challenges, gaps and strengths,

§ Highlight the role of GROs in ECD service

Ø Conclusions and recommendations

Ø Annexes (References used, contact persons and photo documentation, consent forms, list of all interviewed person; submit also all data used in the analysis)

Ø Presentation of the findings and recommendations in both Arabic and English

  • Present the database to the members of the national ECD Team and Preparing a presentation in Both Arabic and English containing a summary of the analytical report, receive feedback from the National ECD Team and amend the report if any.

A1.3: Identify a leading grassroots organisation to chair the working group and link that to the national ECD Team to jointly influence the ECD agenda.

  • Develop a selection criteria for leading GROs

  • Define the responsibilities and the role of the leading GROs within the working group.

  • Lead and facilitate the first meeting with the grassroot organisation to communicate the objective and importance of this working group in addition to the linkages with the ECD national team.

  • Conduct a meeting to communicate the roles and responsibilities of the leading grassroots organisation, and register interested organisations who will present why they deserve the leadership.

  • Identify up to 3 leading GROs per region (North, Middle and South) to coordinate, communicate and support ECD services.

  • Set up regular meetings to follow up on the leading GROs progress and role.

  • Support the leading GROs in preparing a financial claim in order to provide the required sub-grant.

  • Attend GROs working group meetings and provide the needed support for the leading GROs who will be leading on facilitating the regular meetings.

  • Linkage between GROs working group and national ECD team through regular meetings, events and presenting the work done by GROs and the support needed to ensure the sustainability of communications between GROs and the national ECD team.

Deliverables and timeline:

The below table includes the deliverables and the timeline. The total duration for the consultancy is 21 weeks distributed among activities according to the below table.


Inception report


Highlighting findings from desk review, study methodology, data collection tools, detailed work plan and overall current understanding of the situation

Timeline for Deliverables :

1 week from signing the contract.




Mapping report to be submitted in both formats (excel- word) in both Arabic and English

Timeline for Deliverables :

2 weeks




- Minutes of Meeting provided for every meeting

  • Database for the grassroots organizations to identify gaps, challenges and strengths

  • Guideline for filling the matrix

  • Status report analysing the reality of Grassroot org and their role in Early childhood support in both Arabic and English

  • Preparing a presentation in Both Arabic and English containing a summary of the analytical report


Timeline for Deliverables :

2 months




- Minutes of Meeting provided for every meeting

  • Progress Report identifying the leading of Grassroot organisation in both Arabic and English.

Refer to section A1.3


Timeline for Deliverables :

2 months and 2 weeks

*The consultant is requested to submit a draft of each deliverable to Plan International for approval and feedback, the consultant is expected to comply with the feedback and resubmit the modified draft within maximum 5 days of receiving Plan's response.”

Submission of proposals and criteria for evaluation

The interested consultant/ consultancy firm is invited to submit the following application documents:

  1. Proposal, outlining how the consultant(s) meet the required qualifications and how they intend to carry out the abovementioned tasks.

  2. A proposed workplan with time frame.

  3. Financial proposal, the suggested sum is liable to income tax deduction as per the Jordanian tax law.

  4. CVs of the consultant(s) who will undertake the work.

  5. 3 references need to be provided.

  6. Developed document prepared by the candidate/firm related to the aforementioned consultancy

Criteria for the evaluation of the full proposal:

A point scoring out of 100 points, shall be applied based on the following percentage for the two major components (technical and financial).


Technichal proposal : 70 points

Financial Proposal : 30 Points.

Evaluation of Technical Proposal :

Quality of the technical proposal including workplan = 20 points.

At least 1 developed document prepared by the candidate/firm similar to the aforementioned consultancy = 15 points.

Proposed working methodology = 15 points.

CV(s) of key staff = 20 points .

Minimum Score for Technical Compliance = 50 points.

Evaluation of Financial Proposal

  1. Evaluation of financial Proposals shall be done only for those individuals/companies meeting minimum score for technical proposal.

  2. Thirty (30) points shall be the maximum total score given to the financial component (price).

  3. The bidder should provide a clear price breakdown.

  4. Upon opening all the Financial proposals, the maximum score is given to the lowest price proposal. All other price proposals from interested consultants shall be allocated scores in inverse proportion to the lowest price,

Payment Terms :

Startup and Planning (inception report) = 5%

A1.1= 25%

A1.2 = 35%

A1.3 = 35%


o Scientific and practical experience in the field of information technology and developing a database in addition to experience of policies and research explained in the cv of the consultant/team.

o Scientific and practical experience in the field of early childhood development explained in the cv of the consultant/team

o Experience in reporting and writing

o Experience in statistical analysis

o Consultation Companies or Individuals are welcome to apply. For companies please provide Company registration.


All documents, project designs, drawings, technical data and other information shall remain the property of the Project and shall be treated as confidential by the consultant(s) at all times. They shall not be made available to any third party whatsoever, in any form, without the prior written approval of a properly authorized employee of Plan International. The utilization of all proposals, plans and reports and other information provided by the consultant(s) to Plan International is the property of Plan International and the use thereof is solely at the discretion of Plan International. All documents and other papers, whether in soft or hard copy and whether containing data or other information, provided by Plan International shall be returned complete to Plan International upon completion of the assignment. All documentation and reports written during and/or as a result of this study, or otherwise related to it in any way, shall remain the property of Plan International and no part shall be reproduced or quoted, or otherwise used in any way except with the prior, express and specific written permission of authorised employee of Plan International.

Ethical and child protection considerations

The assignment is focused on ECD; therefore, the consultant is required to provide a statement on the respect and protection of child rights, human rights and dignity of participants compliant with Plan’s Child Protection Policy.

The consultant shall read and sign Plan’s child protection policy (CPP) as fully understood and in agreement to in all respects and shall follow this in all and every respect during the term of the consultancy.

The consultant must follow Ethical Principles in a research and obtain written/verbal consent from the subjects. Permission from elder should be sought if the children under 18 years are involved as subjects. Signed informed consent of each child and his/her parents need to be taken after explaining the purpose of the consultancy.



How to apply


Interested candidates to submit the following in Hand:

( separate sealed envelopes technical + financial (stamped with official company stamp or signed for individuals) to the following address :6th floor, building 60 Isam al ajlouni St., Shmesani, Amman , Jordan)

Deadline for receiving applications/offers will be 27 Jun 2021.

Documents to be submitted:

1-Technichal offer.

2-Financial offer.

3-company profile or C.V for individuals and previous experiences (sample of work ).

The interested consultant / consultancy firm is invited to submit the following application documents:

· A proposed workplan with time frame

· Financial proposal detailing consultant(s) itemized fees, data collection and administrative costs

  • CVs of the consultant(s)

· Examples of relevant previous work.

· For firms: Company Registration.

· Individuals and Companies are welcome to apply

  • 3 references need to be provided

For any queries or questions kindly e-mail us at :

Subject Line: Attention ‘Preparing a database for early childhood programs and services provided by grassroot organizations in Jordan’.