Project Officer

Closing date

Position Title : Project Officer

Duty Station : Multiple Duty Stations

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 09 May 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.


Under the overall supervision of the Chief of Mission and direct supervision of the Programme Manager (PM), the successful candidate will oversee, and report on, the development and implementation of Knowledge Management, ensure the production of reports, data and analysis based on the Monitoring and Evaluation (M&E) activities, and provide technical support to knowledge management and reporting requirements within the programme.

Core Functions / Responsibilities:

  1. Coordinate the implementation of the Knowledge Management strategy of the programme.

  2. Ensure standardized M&E and reporting tools are developed for all projects.

  3. Participate in developing and implement communication protocols and information-sharing tools/ mechanisms, in coordination with programme management, field teams and programme partners, to facilitate improved information sharing between all programme participants and stakeholders. This is to include establishing a system for regular communication on grant implementation with relevant programme units.

  4. In coordination with the PM, monitor ongoing activities of the programme, facilitate the exchange of monitoring information with external partners as necessary to maintain appropriate visibility with grant activities.

  5. Oversee the collection of data and analysis (qualitative and quantitative) for drafting of reports and feedback.

  6. Participate in developing criteria and instruments/tools to identify, document and share best practices as knowledge products of the program, recommending the best means of communicating learning to different audiences to include but not limited to programme development staff, operational staff, government partners, donors and any other relevant stakeholder.

  7. Represent the programme in M&E venues and related coordination meetings with humanitarian, security, and development partner agencies.

  8. Contribute various technical inputs for the development and implementation of programmatic systems that facilitate greater programme responsiveness and accountability to beneficiaries, and provide critical feedback to programme management, facilitating and coordinating programme-level analyses of programme performance.

  9. Develop and organize regular trainings for programme staff, implementing partners and governmental agencies participating in the programme Action Plan/Operation Project Team to: (a.) promote adherence to agreed standards of implementation (b.) create greater awareness of reporting requirements (c.) encourage widespread use of appropriate data collection methods; and (d.) gather feedback regarding the effectiveness of these methods.

  10. Undertake regular travel to field locations and contribute to building the capacity of the programme’s knowledge management and M&E activities, including through the recruitment and training of experienced national staff in order to meet expanding programme needs; conduct and/or enable field visits using appropriate tools to monitor and recommend improvements to the effectiveness of the programme activities.

  11. Supervise the Knowledge Management and Reporting team effectively to facilitate the correct implementation of the knowledge management strategy and comprehensive and detailed reporting on project activities throughout all stages of implementation.

  12. Report on program status, impact, and response to specific issues to a variety of audiences and through various formats. Review reports from external monitoring actors and incorporate important information into senior management team briefings. Organize frequent briefings for programme Senior Management to present lessons learned and inform revisions to regional strategies.

  13. Review or draft project-level M&E plans, check their pertinence to programme goals and objectives, and document monitoring and evaluation trends and activities on a geographic or thematic level.

  14. Draft project and/or programme-level evaluation TORs, recommend internal/external evaluators, and coordinate their implementation.

  15. Liaise with the donors regularly to share programme experiences, engage in cross-fertilization of ideas across implementing partners, and coordinate project development and/or revision activities, as required, ensuring adherence to internal processes.

  16. Prepare transversal analysis and snap-shot documents as needed.

  17. Analyze and report on programming within the program strategy and donors’ requirements, respecting formats, deadlines, and specific protocols.

  18. Provide recommendations to the PM, based on rolling analysis of and reporting on programming, options aimed at achieving maximum strategic program responsiveness and accountability to beneficiaries.

  19. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Development, Political, International Relations, Governance or Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.


• Experience in community/development service provision or programming, M&E design, or implementation, or both;

• Experience in M&E in insecure environments;

• Experience working in a complex crisis environment;

• Experience in Disengagement, Disassociation, Reintegration and Reconciliation Programmes is an asset;

• Experience managing staff from diverse environments and backgrounds and in UNDSS phased security areas.


• Familiarity with Office of Transition Initiatives (OTI) reporting needs and the OTI Activity Database preferred;

• Knowledge of United States Agency for International Development (USAID) programming, specifically in terms of pace and methodology preferred;

• Knowledge and understanding of M&E design and tools;

• Ability to adapt M&E tools to work effectively with local authorities, stakeholders, and beneficiaries;

• Excellent communication and strong writing skills;

• Sound general analytical skills;

• Thorough knowledge of the United Nations Department of Safety and Security (UNDSS)protocols and experience working in a Phase III or above security environment.


IOM’s official languages are English, French and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese). For all applicants, fluency in English and French or Spanish is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


Duty stations will be determined based on programme requirements if and when required.


Accredited Universities are the ones listed in the UNESCO World Higher Education Database (

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 09 May 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to:

Posting period:

From 26.04.2021 to 09.05.2021

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: CFA 2021 24 Project Officer (UG) Multiple Duty Stations (56958928) Released

Posting: Posting NC56958929 (56958929) Released