Bangladesh + 1 more

Call for ICDRM Project Final Evaluation Consultancy.

Closing date

Inclusive Community-based Disaster Risk Management (ICDRM) Project Final Evaluation


Application deadline: May 10th, 2020

Plan International [1]strives to advance children’s rights and equality for girls all over the world. As an independent development and humanitarian organization, we work alongside children, young people, our supporters and partners to tackle the root causes of the challenges girls and all vulnerable children are facing. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 80 years we have been building powerful partnerships for children, and we are active in over 75 countries.


Disasters do not only result in short-term devastation, but also threaten long-term development gains. By impacting the social sectors, they exacerbate inequalities of income and opportunity, thereby leaving poor and marginalized people more vulnerable to future disasters and transmitting poverty over generations. [2] Records of major disasters in South and South-West Asia (floods, earthquake and cyclone) show that the social sectors suffer impacts that perpetuate inequalities of opportunity. According to ESCAP report, from six countries in the South and South West Asia sub-region (Bangladesh, India, Nepal, Pakistan, Bhutan and Afghanistan almost 43 percent and 38 per cent of disaster impacts were on the social and productive sectors, respectively.

Meanwhile in South East Asia, as stated in the ASEAN Disaster Management Handbook 2019, the 10 ASEAN Member States (that include the Philippines) are located is the world’s most vulnerable region to disaster cause by natural hazards. Disaster events in the region in the last decade have shown hazards to be more intense, more frequent, and more unpredictable.

Funded by Plan International US, Plan International Asia Pacific Regional Office (Plan APAC), in collaboration with Plan International Philippines, Plan International Bangladesh and their local partners, has been implementing the Inclusive Community-based Disaster Risk Management (ICDRM) Project since Oct 2017. The project aims to increase disaster preparedness capabilities of communities in Bangladesh and the Philippines; and in addition to mitigated impacts of disaster and addressed the specific needs of girls, boys and their families who affected by disasters in Asia Pacific through the disbursement of Emergency Response & Early Recovery Fund (EREF). The project also ensures the identification of elements of a replicable model for building inclusive community level disaster preparedness. In the Philippines, the project covers 20 Barangays in Mindoro. In Bangladesh, it covers 27 wards in Bhola. In Asia Pacific region, to date the EREF funding has supported 9 (nine) emergency responses in 4 (four) countries which are Philippines, Indonesia, Laos and India. The types of disaster responded were typhoon, flood, earthquake and COVID-19 response.

ICDRM project will close in September 30th, 2021. Country implementation of project activities are still ongoing, EREF is also in the process of communication with potential countries who needs support on COVID-19 response and recovery.

Outcomes of the Project:

  1. Increased disaster preparedness capabilities of communities in Bangladesh and the Philippines

  2. Identification of elements of a replicable model for building inclusive community level disaster preparedness

  3. The Emergency Response & Early Recovery Fund results in mitigated impacts of disasters on girls, boys and families in countries in Asia Pacific where Plan operates

Objectives of the project:

  1. Up to 25 Community-level DRRM related committees (5 in Bangladesh and 20 in the Philippines) are inclusive, gender-sensitive, and represent the diversity of their communities.

  2. Up to 116 Community-level DRRM related committees’ capacities are strengthened to lead and implement inclusive, gender-sensitive DRRM programs (76 in Bangladesh and 40 in the Philippines).

  3. An Emergency Response & Early Recovery Fund (EREF) fills critical gaps in up to 10 disaster response and recovery efforts following natural disasters in Asia.

  4. Elements of a scalable model for inclusive community-based disaster risk reduction and preparedness model applicable in different socio-political contexts are identified and presented.


The overall aim of the evaluation is to assess the extent to which the expected outcomes and goal of the project has been achieved in the targeted project locations and at the regional level. The evaluation will specifically identify project achievements (or lack thereof) and constraints, assess the key outcomes and/or impact of project interventions, document lessons learned and good practices and propose recommendations to Plan International Philippines and Plan International Bangladesh country offices on how to strengthen the implementation of community based DRR activities in the future. The recommendations are expected to be shared with external partners, local governments, key stakeholders, etc.

The evaluation shall determine the relevance and fulfilment of the project’s objectives, efficiency, effectiveness, impact, and sustainability. The evaluation must also determine the extent to which Plan International’s Child rights, Gender and Inclusion Policy including gender and inclusion sensitive approaches have been integrated and applied throughout the project cycle.

The evaluation is expected to present evidence, practical recommendations and learnings which can be utilized by Plan International (APAC, COs, USNO, partners etc), and implementing partners in the development of potential future projects. The findings of the evaluation are also important for improving programme quality, identifying collaborative approaches with the civil society, and develop working methods together with children and youth at the community level.

The main objectives of the final evaluation are:

· To determine the extent to which the expected outcomes and goal of the project has been achieved in the targeted project locations and at the regional level.

· To identify key project achievements (or lack thereof), gaps, constraints, lessons learned and good practices.

· To generate concrete conclusions and propose practical recommendations that can be used to strengthen Inclusive DRM interventions and community resilience in a similar context and to develop potential future projects.

The selected contractor or team of contractors will be expected to be competent on conducting evaluation activities below:

· Desk review of the project documentation.

· Prepare inception report including tools and data methods.

· Interview with stakeholders including project management and field staff (in person or by Skype calls), local partner organizations and government representatives where relevant and possible, as well as representatives of reached people (including children, teachers, youth and community members) in the project target areas of targeted countries. The evaluator(s) will be expected to obtain the views of the aforementioned project participants in a participative, gender responsive and child-friendly manner.

· Where possible, the use of other methods such as focused group discussions (FGDs), observations, documentation of the most significant change/success stories are also highly recommended.

· Project site visits and verification of project activities. The evaluator(s) will be expected to include a back-up/remote data collection plan in the inception report in case that in-person data collection is not possible at the time of the evaluation due to a high COVID-19 transmission within the project areas.

· Country, region and sector context analysis.

· Project performance analysis by assessing the results data from the PMP and determine if the project met its targets.

· Analyze data and develop the final report.


The selected consultant team is requested to submit a detailed response to this TOR, including appropriate methods for data collection and analysis. It is suggested that team employ both the following methods:

· Qualitative: literature and desk reviews on reports/publications/frameworks at international, national and local levels related to the topics; project reports and interviews with key stakeholders;

· Quantitative: review and analyze available statistics and program data ; survey questionnaires to sampled population and project beneficiary numbers


At the end of the consultancy service, the following outputs are expected to be achieved:

· A written inception report describing an evaluation plan, evaluation methods (type, justification, number disaggregation); sampling strategy; participatory, gender responsive and child-friendly evaluation procedures including timeline, data collection schedule; data collection tool and data analysis plan; ethical considerations and consent forms for primary data collection to be submitted and approved before commencing evaluation activities.

· A well-written and concise evaluation report that will address the specific aims of the evaluation and include key findings and recommendations, lessons learned and good practice, to be submitted and conform to the attached table of contents.

· An interim evaluation findings presentation to be delivered to the Plan International Philippines and Bangladesh teams after the field work to validate findings, as well as to collect feedback and recommendations.

· A list of key informants and interviewees (FGD, KII) contacted for the evaluation.

· Summary of interview notes, memos and transcripts in English and tape recordings in respective local languages (Bangla and Pilipino).

· Completed consent forms, including for children, their caregivers and adults

· A summary of key final findings and practical recommendation (2-3 pages) to be shared with different stakeholders, including local stakeholders; hence, written in both English and respective local languages (Bangla and Pilipino)


A consulting firm or a consultant team with network and operation in Bangladesh and Philippines is preferred (only one contract will be issued).

The list of qualifications are as follows:

Team Lead

· Minimum of a Master’s degree, PhD preferred, in disaster management, anthropology, sociology, education, environmental studies, gender studies or other relevant social science. Knowledge and work experiences in Bangladesh and/or Philippines is an advantage.

· At least 10 years of proven experience in conducting multi-country program evaluations and assessments, especially; experience in conducting gender-sensitive qualitative and quantitative evaluations related to DRR, Education and/or school safety is preferred;

· Demonstrated experience designing, conducting in-person and remote data collection, and analyzing in-depth and key informant interviews using an iterative approach.

· Knowledge of comprehensive school safety framework and/or strong understanding of disasters and child protection risk reduction and resilience building in education, education in emergencies, and school disaster management.

· Excellent writing skills in English.

· Field evaluation experience in low-middle income countries; those with prior experience conducting evaluation in Bangladesh or Philippines preferred but not necessary; experience of conducting evaluation on marginalized groups preferred.

· Ability to work with clients remotely and in different time zones; comfortable working in a self-directed manner and communicating proactively

Field Evaluators

· Minimum of a Bachelor’s degree in disaster management, anthropology, sociology, education, environmental studies, gender studies or other relevant social science.

· At least 5 years of demonstrated prior experience conducting qualitative and quantitative evaluation, especially evaluation related to DRR

· Demonstrated prior experience of key informant interviews and focus group discussions

· Must have the ability to speak Bengali and/or Pilipino

· Good data management, analysis and cleansing skills

· Excellent desk review and evaluation writing skills

· Training and/or education in ethnographic field work preferable

· Ability and willingness to travel during the entire field work


Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected, in accordance with our Ethical Monitoring Evaluation and Learning (MERL) Framework and our Child and Youth Safeguarding Policy. All applicants should include details in their proposal on how they will ensure a Do No Harm approach ethics, and child protection and protection from gender-based violence for the women in the data collection process. Specifically, the consultant shall explain how appropriate, safe, non-discriminatory participation of all stakeholders will be ensured and how special attention will be paid to the needs of children and other vulnerable groups. The consultant shall also explain how confidentiality and anonymity of participants will be guaranteed.

According to Plan International’s Framework for Ethical Monitoring, Evaluation and Evaluation (MER), ethical approval is required for any form of qualitative or quantitative primary data collection with children or adults that is part of an evaluation design that applies a methodology to fill a pre-identified knowledge gap about issues that are critical for Plan International’s work.


The selected consultants/company is required to accomplish all the expected deliverables within 35 working days in June, July and Aug 2021.


· All financial bids should be inclusive of all costs related to the work. SCRSSI project will cover the necessary domestic travel costs of the consultant where critical data gathering for the evaluation will be conducted, if possible, given the COVID-19 pandemic.

· Individual consultant(s) or companies will be asked to sign all necessary documents according to Plan International’s standard policy and procedure.

· The agreed costs will be paid to the recruited consultant(s)/ company by three payments, first payment (30%) upon the approved inception report, second payment (40%) upon the completion of field work and data analysis, final payment (30%) upon the acceptance of the final report.

· Selection process and awarding of contract will be done immediately after the closing date.

· All consultants/companies will be checked for anti-terrorism before awarding of the contract.

How to apply

To apply, applications should email to and and include the following:

· A 2-3 page statement of interest describing how your profile meets the qualifications outlined above, including recent examples of similar work conducted in the region.

· Detailed response to the TOR and proposed methodology.

· An operational plan detailing how the work will be done and how the objectives above will be met.

· CVs or resumes of the proposed team lead and field evaluators, and the names of at least two references (these should be clients for whom you have conducted previous evaluations for).

· A financial proposal and the deliverables.

Applications should be submitted by May 10th 2021. *Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. We reserve the right to extend the closing date at any time**.*

Please note that only shortlisted candidates will be contacted