Kenya

ERP Consultant

Organization
Posted
Closing date

SECTION I: INVITATION TO TENDER

ü Carolina for Kibera invites sealed bids from eligible firms for the Supply, Implementation, Testing, Training and Commissioning of NAVISION Enterprise Resource Planning (ERP) System or provide any recommendation for any other system.

ü Prices quoted shall be inclusive of all taxes, and delivery costs, must be expressed in Kenya Shillings and shall remain valid for one hundred and twenty (60) days from the closing date of the tender.

ü For each document, the individual firm shall prepare the proposals in two (2) copies, original and a copy. Each copy should have a “Technical Proposal” and a “Financial Proposal”.

TECHNICAL REQUIREMENTS, RESPONSIBILITIES AND DELIVERABLES:

TECHNICAL REQUIREMENTS

NO**

TECHNICAL REQUIREMENTS**

COSTING**

A.1**

Technical Quality of the Proposed ERP Solution

· Integrated Financial Management system

i) Core accounting functionality

ii) Account Receivable

iii) Payment Processes

iv) Budget Preparation and Forecasting

v) Financial Statements

vi) Petty Cash

vii) Accountable Payable

viii) Banking and Cash management

ix) Staff imprests

x) General Ledger

xi) Reporting

xii) Payment processing –

xiii) Management of fixed assets -

· Human Resources Management system –

i) Payroll –

ii) Leave management –

iii) Staff advances reporting –

iv) Staff cost allocation/apportionment-

· Procurement service system

· Grants Management Module -

i. Donor Management

ii. Grant Management

iii. Effective Donor and Volunteer Management

iv. Connect with donors and volunteers

v. Ease of access

· Healthcare/Clinic Management Module

· Projects Management Module

i. Sports

ii. Entrepreneurship & Economic Development

iii. Mentorship Programs

iv. Girls Empowerment Programs-Advocacy

· Integration with Power BI & Online Application

· Monitoring and Evaluation Module

· EDMS Integration with Core software-

· Web Portal integration to the system

Adequate provision of the other back office processes – **

A.2

Non- Functional Requirements

i) Implementation Methodology

ii) Implementation Work Plan

System Architecture**

A.3

Firms after sales maintenance support

(i) Trained local support personnel (engineers, technicians etc) 3 experts–

(ii) Warranty terms and conditions

(a) >= 1 year –

(b) < 1 year –

(iii) Upgradeability of the software

iii) Evidence of two (2) SLA and Annual Technical Support Service Contract currently under implementation or implemented in at least one the last one year -

A.4

Recommendation of alternative ERPs with attached budget **

How to apply

Please submit your technical and financial proposal detailing your interpretation of the terms of reference and methodology for carrying out the assignment in plain sealed envelope to The Head of Operations, Carolina for Kibera (CFK), P. O. Box 10763, 00100 Nairobi or via email to procurement@carolinaforkibera.org on or before close of business on 15TH FEBRUARY, 2020

Email Subject Heading should read:

ERP TECHNICAL PROPOSAL.

Please provide; Technical financial proposal and expression of interest, work plan including proposed timeline, a brief capabilities statement and 3 references.

Timeframe and Considerations:

a) All deliverables to be met within 2 months.

b) Contract and award to be communicated once a suitable vendor has been identified.