France + 3 more

Grants Manager

Closing date


The Grants Manager will provide key support to the Program Manager and the Executive Director and day-to-day oversight of grants and relevant sub-grants, understanding and adhering to internal VIYAN procedures and donor requirements. S/he will ensure effective monitoring and compliance of grants and sub-grants and will provide conceptual and coordination skills to develop relationships with donors, as well as writing skills to develop concept papers and full proposals to secure donor funding for VIYAN’s humanitarian assistance programming.


1.Grant Management:

· Manage the full life cycle of grants within a defined portfolio including

· Reviewing, soliciting required approvals, and processing grant agreements according to VIYAN grants procedures.

· Facilitate grant opening, review and closing meetings to ensure project objectives are being met and identify and challenges, delays, or deviations from the project plan; and communicate with donors, support on any internal or external realignments as appropriate. Document meeting minutes and action items identified in grant meetings.

· Prepare and circulate templates, coordinate inputs, review and edit quality donor reports in line with donor expectations and within the established timelines.

· Provide timely responses to all donor and HQ request.

· Ensure quality information management related to grants.

· Support program staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required

· Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal VIYAN documentation and Grants Unit tools

· Maintain a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed

· Assist capacity building of VIYAN program and support teams by facilitating trainings and providing support in report writing, budget management, indicator tracking, VIYAN-specific tools, and other topics as/if needed


· Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures

· Extract relevant donor compliance regulations from the grant agreement and develop compliance summary sheets

· In consultation with the Executive Director, provide guidance on compliance questions.

· Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions

· Provide support to cascade information on compliance regulations on to partners.

3.Donor Communication

· Support the Program Manager and the Executive Director to maintain positive and constructive relationships with donors, in-country and abroad

· Provide liaison or representation to donors and track donor correspondence

· Ensure that effective channels of internal and external communications relating to grants are established and respected

· Ensure that senior management and technical leads understand donor communication protocols and provide copies of correspondence for files

· Maintain a database of key donor contacts

4.Business Development

· Contribute to the proposal development and cost modification processes as requested by the Program Manager / the Executive Director – including compilation / editing of the technical narrative, development of budgets and budget narratives, drafting of required annexes, etc.

· Assist the Senior Management Team in preparing donor briefs as needed.

Requirements & Qualifications

· Bachelor’s Degree - Master’s Degree preferred - in social studies or a related field.

· Excellent writing skills and experience in writing proposals/concept notes.

· Demonstrated field-based experience with grants.

· Candidate must have experience in grants management internationally.

· Minimum of five years of professional-level experience working in grants management sector.

· Previous experience with INNGOs.

· Fluency in English is a must (candidates must prove professional oral and writing skills). Knowledge of Arabic is an asset.

· Ability to operate in a cross-cultural environment requiring flexibility.

· Prior knowledge of the Iraqi and Syria context is an asset.

· Proven competency with program design.

· Proven competency with proposal writing (including logical frameworks).

· Proven competency in budget development and management; including strong Excel skills.

· Strong knowledge of USAID/PRM, ECHO, UNOCHA, BMZ, DFID and other donor rules and regulations.

· Competent in Microsoft windows applications including outlook, excel and power point.

· Excellent writing skills and experience in writing proposals/concept notes.

· Good time management and coordination skills.

· Ability to work and lead tasks independently while being a strong team player.

· Works well in and promotes teamwork, comfortable in a multi-cultural environment.

· Ability to maintain professionalism and calm in stressful and emergency contexts.

· Fluent in spoken and written English.

· Arabic/Kurdish language skills an added advantage.

How to apply

Qualified candidates may send their applications to the e-mail address

The application must include a maximum 2-page Updated CV.

As the subject of the e-mail should be named with the position name "Grants Manager".

Viyan Organization reserves the right of starting the interviews with selected candidates before the closing date.