Yemen

YEMEN – ADMINISTRATIVE MANAGER (H/F) – AL MOKHA

Organization
Posted
Closing date

Desired start date: 28/01/2021**
Duration of the mission:** 3 months (renewable according to funding) – The position will be then merged as an Administrative and Logistics Manager
Location: Al Mokha

ABOUT THE MISSION

SI opened its mission in Yemen in 2017, establishing its coordination in Aden. With the support of the Emergency team, SI mission was able to quickly acquire operational capacity, which was first deployed in Lahj Governorate, for implementation of WASH and Food Security Programming.

The mission has a forecasted budget of about 10M Euros for the year 2021. It operates from Aden, where the coordination is based, and 2 operational field bases located in Al Turbah and Al Mokha. The mission is composed of approx. 20 expatriates and about 120 national staffs. Objectives for the mission for 2021 is to build on its Emergency Response capacity to expand in hard to reach areas, and develop qualitative interventions responding to emergency and protracted needs, while enhancing resilience.

In Al Mokha, SI implements emergency WASH and Food Security programs, funded by ECHO, HYPF (Humanitarian Fund), and SDC and Dutch MOFA. WASH activities entail water trucking, rehabilitation of water network, construction of emergency latrines and showers, distribution of hygiene kits, hygiene promotion, and cleaning campaigns. Under its FSL portfolio, SI distributes unconditional, multi-purpose cash to IDPs.

SI has been one of the first humanitarian actors to access the West Coast, and remains as of today positioned in hard-to-reach areas close to the frontline of Hodeidah. SI aims at maintaining this positioning and further expanding its presence in southern districts of Hodeidah. After a significant scale up in financial and operational volume on the West Coast in 2019, SI is expecting to maintain a similar portfolio in the area for 2021.

ABOUT THE JOB

General objective:

The Administrative manager leads the base admin department in Al Mokha (with sub-base in Al Khawkha City). In coordination with the Finance and HR Coordinators and under the leadership of the Field Coordinator, he/she develops the strategic finance and HR orientations at base level. He/she strengthens the procedures and supervise the capacity building and empowerment of the admin team. He/she makes sure to roll out compliance, ensure adherence to SI procedures and organize internal control checks. In coordination with other departments, he/she participates to projects development.

Responsibilities and main activities:

  • Administrative management of personnel
  • Cash-flow/bookkeeping
  • Budgetary / financial monitoring
  • Administrative management of the mission
  • Team management
  • Reporting/communication

The main challenges and priorities for the 2/3 first months:

  • Preparing the merging of the logistics and administrative managers position by ensuring a strong capacity building phase for Admin team and by the implementation of a 2 months’ logistics handover period.
  • Roll out the mission HR strategy: structuration (Wash department), stabilization, capacity building
  • Strengthen internal control and compliance
  • Reinforce base’s financial forecast skills

Management:

The Administrative Manager will directly manage the 3 members of the administration team (1 finance, 1 HR and 1 log-admin supervisor) and lead an overall team of 6.

After 2 months of contract, a restructuration of the support departments will be done. The Deputy Admin Manager position will be created and the Administrative manager will also take the responsibility of the logistics department. He/she will directly manage 4 members of the administrative and logistics team (1 deputy Admin, 2 logistics supervisors and 1 sub base log-admin supervisor).

YOUR PROFILE

Specific skills and experience:

  • Diploma and/or experience in relevant field (HR and finance)
  • Previous experience as an Administrative Manager (2-3 years) is a prerequisite
  • Previous experience in the logistics field is a strong asset
  • Previous field experience with SI is an asset
  • Experience in tensed context in terms of security is an asset
  • Knowledge of Solidarités’ Software (such as HOMERE and SAGA)
  • Knowledge of the logistics process is a strong asset
  • Knowledge and experience of Yemen or Middle East appreciated
  • Multi-project support experience
  • Multi-donor budget management experience

Soft skills:

  • Strong interpersonal skills
  • Anticipation and self-organization capacities
  • Great work and stress management capacities
  • Willingness to work in complex and volatile environments
  • Strong capacity building skills

Language:

  • Good and proven writing and spoken English are required
  • Arabic speaking is an asset

SI WILL OFFER YOU

A salaried post:
According to experience, starting from 1800 euros gross per month (+ 10% annual leave allowance paid monthly i.e. 1980 euros gross per month)
and a monthly Per Diem of 750 USD

SI also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months. For a one-year assignment, the expatriate will have a 7 working days break at 3, 6 and 9 months (with 850 USD allocated by Solidarités).

To these break periods, it is necessary to add the granting of one additional rest day per month worked, i.e. 12 days in addition for a one-year contract.

Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

LIVING CONDITIONS:

Specific constraints related to security:

The security situation on the West Coast differs between Al Mokha, where SI Office/GH is located; and districts of Hodeidah governorates (beyond 1h drive from Al Mokha), where most of SI projects are implemented.

In Al Mokha, the situation is stable and calm due to heavy military presence from the coalition. Main risks in Al Mokha relate to landmines/UXO/IED presence (not in Al Mokha city, but in neighboring districts), celebratory fire, and/or cross-fire due to personal disputes. Criminality remains low in the city, owing to heavy military presence, while kidnapping is not considered a major threat in the area.

In southern districts of Hodeidah, i.e. SI areas of operation, the security situation is more volatile, as these districts are crossed by the frontline. Following the redeployment of armed groups from Hodeidah city, intensified shelling has been reported in these districts, as well as attempt from parties to regain territory.

To mitigate these risks, SI has developed strict security rules that the applicant needs to be ready to abide to.

Key information about living conditions:

Living conditions are good in a new guest-house/office building fully furnished with roof top and gym room, with internet, and 24/7 electricity. There are currently other expatriates from 5+ other INGOS permanently based in Al Mokha. Field visits are possible for international staff if the security situation allows. But movements are overall framed in a low-profile strategy. The position is based in Mokha, but activities take place also in other districts along the West Coast. A sub-base was opened in 2019 in Al Khowkhah, located 40 minutes-drive from Al Mokha, where expatriate might occasionally spend some nights.

How to apply

Does this description fit you? Please send us your CV and Cover letter in English via this link: https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?i.... CV only applications will not be considered.

NB: The vacancy may close before the deadline. Thank you for your comprehension

For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/