Syria

Finance Admin Assistant

Organization
Posted
Closing date

Position: Finance Admin Assistant

Location: off-camps office in Suran NW Syria

Assignment: Under the supervision of Finance HR/Admin Officer, the FN Admin Assistant shall carry out the following duties on a daily basis:

GENERAL OBJECTIVES:

  • Respect and Follow Up the ACTED’s Financial Procedures

  • Respect and Follow Up the ACTED’s HR Procedures

  • Ensure a good communication between the area office and ACTED Amman/Antakya offices in Jordan &Turkey

KEY RESPONSIBILITIES:

Finance

  • Send the payment information on time to Antakya office

  • Organize and monitor the payments from the hawala agent to ACTED staff and suppliers

  • Prepare the supporting documentation for staff payments

  • Control the supporting documentation for procurement payments

  • File, scan, send soft and hard copies of Finance documents as required by ACTED Turkey internal processes

  • Ensure that the running cost of the area is not raising up from the standard norm

  • Respect and follow up of ACTED’s Financial procedures

  • Ensure an on time and efficient flow of information with ACTED Antakya Finance department in Turkey

  • Perform other tasks related to Finance on an ad hoc basis

Administration:

  • Manage the ACTED office (and GH when applicable)

  • Control & Checking attendance sheet of staff and prepare monthly report for salary distribution

  • Ensure the compliance of National staff contract procedure

  • File, scan, send soft and hard copies of documents as required by ACTED Turkey internal processes

  • Draft employment contract for National Staff and collect all information required for contract (ID Cards, photos, identification information, reference…)

  • Prepare ad hoc Administrative Documents such as official letters, internal notes, regulation, memo on specific issues if required by the Admin Officer

  • Ensure that all internal process, regulation, are available for all ACTED Staff and ensure a proper access to this information by posting on ACTED’s office with if possible proper translation in Arabic

  • Inform ACTED Coordination of any problem regarding Administration (Ethic issues, process, internal conflicts, legal aspects, regulation…)

  • Ensure compliance of ACTED to legal requirements of the country when applicable

  • Respect and follow up of ACTED’s HR procedures

  • Ensure an on time and efficient flow of information with ACTED Antakya office in Turkey

  • Perform other tasks related to HR/Admin on an ad hoc basis

  • Perform other task related to Admin/FN as requested by HR Officer or Turkey Office

Qualifications:

  • Min Diploma degree in Economics, Law, Administration management diploma, or any relevant study sector.
  • At least 1-2 years’ work experience in the same domain
  • Fair speaking/writing English language and fluent in the Arabic language.
  • Accuracy and attention to detail.
  • Time management and problem-solving.
  • Very Good knowledge of Microsoft office applications.
  • Good communication skills and ability to learn.
  • Team player and able to work under pressure

Chain of Command:

Report to : HR/Admin Officer

Working Relations :

Internal Relations: All departments

How to apply

Interested and qualified applicants must apply by fill the application form by this link
https://forms.gle/TNxBTUaU1aocSxc8A

Only the shortlisted candidates will be contacted.