Position: Finance Admin Assistant
Location: off-camps office in Suran NW Syria
Assignment: Under the supervision of Finance HR/Admin Officer, the FN Admin Assistant shall carry out the following duties on a daily basis:
Respect and Follow Up the ACTED’s Financial Procedures
Respect and Follow Up the ACTED’s HR Procedures
Ensure a good communication between the area office and ACTED Amman/Antakya offices in Jordan &Turkey
Send the payment information on time to Antakya office
Organize and monitor the payments from the hawala agent to ACTED staff and suppliers
Prepare the supporting documentation for staff payments
Control the supporting documentation for procurement payments
File, scan, send soft and hard copies of Finance documents as required by ACTED Turkey internal processes
Ensure that the running cost of the area is not raising up from the standard norm
Respect and follow up of ACTED’s Financial procedures
Ensure an on time and efficient flow of information with ACTED Antakya Finance department in Turkey
Perform other tasks related to Finance on an ad hoc basis
Manage the ACTED office (and GH when applicable)
Control & Checking attendance sheet of staff and prepare monthly report for salary distribution
Ensure the compliance of National staff contract procedure
File, scan, send soft and hard copies of documents as required by ACTED Turkey internal processes
Draft employment contract for National Staff and collect all information required for contract (ID Cards, photos, identification information, reference…)
Prepare ad hoc Administrative Documents such as official letters, internal notes, regulation, memo on specific issues if required by the Admin Officer
Ensure that all internal process, regulation, are available for all ACTED Staff and ensure a proper access to this information by posting on ACTED’s office with if possible proper translation in Arabic
Inform ACTED Coordination of any problem regarding Administration (Ethic issues, process, internal conflicts, legal aspects, regulation…)
Ensure compliance of ACTED to legal requirements of the country when applicable
Respect and follow up of ACTED’s HR procedures
Ensure an on time and efficient flow of information with ACTED Antakya office in Turkey
Perform other tasks related to HR/Admin on an ad hoc basis
Perform other task related to Admin/FN as requested by HR Officer or Turkey Office
- Min Diploma degree in Economics, Law, Administration management diploma, or any relevant study sector.
- At least 1-2 years’ work experience in the same domain
- Fair speaking/writing English language and fluent in the Arabic language.
- Accuracy and attention to detail.
- Time management and problem-solving.
- Very Good knowledge of Microsoft office applications.
- Good communication skills and ability to learn.
- Team player and able to work under pressure
Chain of Command:
Report to : HR/Admin Officer
Working Relations :
Internal Relations: All departments
How to apply
Interested and qualified applicants must apply by fill the application form by this link
Only the shortlisted candidates will be contacted.