USA

Director of Grants and Contracts

Organization
Posted
Closing date

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Department

Grants & Contracts (GRACON) - Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Agreement Management department contributes to realizing this purpose by: • Supporting Pact’s vision and mission by providing innovative solutions within a compliance-oriented perspective. • Providing timely and accurate risk mitigation-focused support to the organization, with a special emphasis on successful program implementation throughout the business lifecycle for every activity, from pre-positioning, proposal development, prime award negotiation, and implementation through closeout. • Building internal capacity and champion effective knowledge management within our global community of grants and contracts practitioners.

Position Overview

The Director of Grants and Contracts plays a critical role in the ongoing daily operations of the Grants and Contracts Team (referred to as Agreements Management internally). The Grants and Contracts Team is a group of professionals responsible for grant lifecycle management for international development projects. These responsibilities include reviewing grants and contracts; negotiating their terms and conditions; tracking grants in Pact internal systems; training staff in Pact Country Offices on proper grant management; counseling and assisting Country Office staff with compliance with grants, procurement and issuance of subgrants; keeping abreast and communicating about legal updates; handling modifications and donor disclosures; general troubleshooting; and assisting with closing out grants. The Grants and Contracts Team liaises with all Pact departments and Country Offices, as well as with Global Program staff, providing high level customer service to each party.

The Director of Grants and Contracts reports to the Office of General Counsel (“OGC”). The Director of Grants and Contracts supervises a staff of professionals in South Africa and Washington, DC and works closely with grants, legal, compliance, program operations, finance, and business development staff in approximately 30 country programs worldwide to ensure the highest quality design, implementation and donor compliance in Pact’s programs. The Director will have direct supervisory responsibility for a team of Grants and Contracts officers and specialists and will be responsible for all aspects of performance development and management in connection with that team.

The Director will assess the Grants and Contracts team operational procedures, develop best practices, and identify opportunities to streamline or improve business practices. The Director will serve as the primary point of contact for collaboration with compliance, program operations and finance staff to ensure compliance with donor rules and regulations and the law.

The Director will design and implement capacity building training for all international grants and contracts staff. The successful applicant will also collaborate with DC and Country Offices to strive for consistency and operational efficiency across Pact.

Key Responsibilities **

Leadership and Management

· Establish and monitor effective grant processes and systems for the award lifecycle.

· Manage the Grants and Contracts Team to ensure timely and effective award management and administration of a diversified portfolio of awards.

· Maintain and develop the contractual infrastructure required of a US-based nonprofit organization which operates internationally, including FAR and 2 CFR 200 compliance.

· Collaborate with DC and Country Offices to drive the Grants and Contracts Team customer service.

· Be proactive in developing solutions and emphasizing teamwork in solving problems.

· Provide extensive guidance and training for award management, compliance, systems, and reporting.

· Interpret complex and broad regulations and guidelines of multiple donor funding.

Pre-Proposal/Proposal

· Review, advise and provide input regarding RFPs, RFAs, APSs, and other types of bid requests or donor solicitations and proposal preparation with regards to regulatory, risk mitigation, or potential compliance issues.

· Prepare and provide advice regarding teaming agreements, non-disclosure agreements and other similar arrangements with partners.

· Coordinate with the Pricing team to contribute as needed and to provide compliance and regulatory input on proposal budgets and budget notes, cost and pricing information, level of effort, indirect cost calculations and presentation.

· Inform due diligence and preparation of certain regulatory-specific component parts to proposal, such as representations and certifications.

Award Negotiation and Project Implementation/ Sub-award Management:

· Lead the review, and negotiation of prime awards with donors, including direct communication with donors.

· Provide guidance to the project team, including in-country staff, regarding agreement and donor requirements throughout life of award.

· Facilitate resolution of agreement-related issues and requirements with donor or sub-partner throughout life of award.

· Handle requests to donors, e.g. for approvals, authorizations, or waivers, and facilitates responses to donor inquiries throughout life of the award.

· Review subawards and supporting documentation and provides guidance to country office staff on subaward management.

· Review and prepare, as needed, other agreements, contracts, or purchase orders related to project implementation, e.g. leases or commercial vendor agreements.

· Facilitate processing of notices of new awards or award modifications and financial and other data related to subawards.

· Support award document management and monitors compliance with award deliverables and requirements.

· Monitor award throughout its life cycle for potential business risks and actively engages with cross-functional team on mitigation of risks as they arise.

· Initiate or participate in compliance reviews and support internal audit reviews and monitoring or facilitation of implementation of corrective action plan, as requested.

· Upon close-down of a project, assist with close-outs, including technical assistance and assists with final disposition of property.

Compliance Issue Management

· Respond to donor inquiries on compliance issues and resolve disputes between Pact and donors or Pact DC and Country Offices.

· Ensure internal systems are maintained and up to date with all current awards and obligations

· Develop, update, and regularly review a variety of subaward templates used in Pact subaward programs under its prime awards; maintain a central repository of approved templates that ensures compliance by Pact’s sub-grantees with all relevant donor terms and conditions

· Maintain Pact’s policy manuals including, but not limited to, Grant Management and Procurement. Provide input to other policy relating to contracts, grants, or subawards.

· Communicate and monitor specific donor and Pact compliance requirements; coordinate with Pact’s Country Management Teams to develop compliance plans for programs funded by a variety of donors. Participate as appropriate in regular country management team meetings to resolve contractual or compliance issues.

· Provide guidance and oversight to program and finance staff on various contractual areas such as cost share, prior approvals, allowable/unallowable costs or activities, audit requirements, restricted items, etc.

Basic Requirements

  • Bachelor’s degree, with preference for a Master’s degree.
  • At least thirteen (13) years of relevant experience with a Bachelor's or at least eleven (11) years with a Master's degree, including at least five (5) years’ experience working with U.S. Government contracts either with a for-profit or not-for profit implementer or with a U.S. Government agency
  • Working knowledge of U.S. regulations and requirements applicable to development assistance and acquisition, including 2 CFR 200 and 700 and 22 CFR 228, ADS, FAR, AIDAR, CAS, FFATA, DSSR, FTR
  • Experience with private foundations, corporate engagement, and corporate donors
  • Experience working in multicultural work-environment and decentralized field-driven organization
  • Fluent English and proficiency in another language from a Pact region
  • Ability to travel internationally periodically
  • Demonstrated experience and proven efficacy in the management of a complex operation and work with diverse staff
  • Demonstrated skills and success in leading a high-performance team in a deadline-driven, customer service organization, setting and achieving goals and results
  • Critical thinker with the ability to develop and deploy realistic and effective strategies to achieve organizational needs and objects
  • Sophisticated service orientation, strong management skills, sound judgment and decision-making, critical thinking, and creative problem solving
  • Proficiency balancing complex regulatory requirements with practical needs and limitation
  • Ability to communicate effectively and diplomatically with a wide variety of audiences
  • Ability to work in a changing environment and deal effectively with ambiguity
  • Flexibility and a positive approach toward change

Preferred Qualifications

· Advance degree

· Original thinking to enhance effective and efficient development of organization-wide programs

· Demonstrated track record of establishing and sustaining interpersonal and professional relationships with USAID and other donor representatives and partners.

· Experience with grants and contracts requirements of other bilateral donors, including Dfid, SIDA, DANIDA, or multilateral donors such as Global Fund, EU, United Nations, or World Bank

· Demonstrated ability to train and teach process and procedures and complex compliance issues

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

How to apply

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