Chemonics seeks an Associate Procurement Specialist, Essential Medicines, for the USAID Global Health Supply Chain Program- Procurement and Supply Management (GHSC-PSM) project located in Arlington, VA. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
As an Associate Procurement Specialist, you will work alongside a diverse team of professionals to procure essential medicines and other commodities related to treating opportunistic infections for HIV/AIDS patients. This is a fantastic early career opportunity for those who are interested in procurement within a fast-paced and dynamic, global supply chain environment. Strong candidates are adaptive to change, tenacious problem-solvers, understand their work directly impacts getting life-saving medicines to communities in need, are eager to learn and greet challenges as opportunities.
In this role, you’ll support Procurement Specialists on the Essential Medicines team plus have the opportunity to manage your own orders from start to finish. On any given day, you may be supporting or independently completing: sourcing events including drafting and issuing RFXs, confirming product specifications, completing evaluations, seeking internal approvals, creating purchase order (POs) and coordinating with suppliers as well as the Quality Assurance and Deliver/Return (Freight) teams to ensure proper shipment of orders.
Assist in conducting eRFX (RFI, RFP, RFQ) events using our Automated Requisition Tracking Management Information System (ARTMIS) and other e-sourcing platforms, monitor the tender submission process, manage data related to the tendering process, evaluate RFX responses and make supplier award recommendations to supervisor in a timely manner
Obtain internal approvals and liaise with country office for USAID mission approval for Requisition Orders
Ensure the completeness and accuracy of purchase orders
Ensure that established processes/procedures are followed as designed
Liaise with the Quality Assurance team to ensure that requested health products meet appropriate quality standards and are in line with the USAID guidelines
Liaise with the Deliver/Return (Freight Team) to ensure all proper waivers and documentation are prepared to pick-up and ship goods to final destination
Maintain timely communication with relevant stakeholders regarding change in logistics, production schedules, supplier services, and availability of products
Provide updates about procurement related progress, stays abreast, and timely communicates any potential delays to the Supervisor
Provide clear and concise communication in both verbal and written formats in a proactively and timely manner
Participate in data tracking and reporting including Supplier incident logging and completing supplier assessments etc. in a timely manner
Continuously work to improve and broaden health commodity product knowledge
Performs other duties and projects as assigned
Bachelor’s degree or equivalent work experience
Minimum 1 year of procurement, supply chain, and/or technically relevant work experience
Commodity procurement experience desirable
Proven capability with data management and control principles
Proficient in standard business office software and MS Office including Excel, Outlook, PowerPoint, and Word with an emphasis on MS Excel (pivot tables)
Proven ability to manage several assigned and concurrent sourcing events through to completion on time in a high-pressure environment and with high accuracy
Demonstrated high sense of urgency in a fast-paced environment and ability to adapt to changing priorities
Demonstrated ability to plan, prioritize, and manage workload with considerable independence
Proactive problem-solving skills with ability to identify a problem, work independently/or extended team to frame it, determine root cause, and drive to potential solution in a timely manner
Demonstrated ability to take initiative either through seeking additional related assignments, proactively taking on additional responsibilities to fill a business need, pursuing self-development, or other activities
Excellent oral and written communication skills, including grammar and proofreading skills for producing and communicating comprehensive and concise reports
Understanding of USAID and other Federal Acquisition Rules preferred
Greet challenge and change as opportunity
Work to achieve both individual and organization-wide goals as specified in a group setting
Strong interpersonal, motivating and influencing skills for interacting with team members, other stakeholders, suppliers, and management
Demonstrated leadership, versatility, and integrity
English language fluency required, secondary language fluency desired
How to apply
Apply through our Career Center at https://chu.tbe.taleo.net/chu02/ats/careers/v2/viewRequisition?org=CHEMO.... Position is open until filled and early applications are encouraged. No telephone inquiries, please. Finalists will be contacted.
(Posted July 2020)
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
COVID-19 Recruitment Information
Chemonics International is monitoring COVID-19 activity around the world. The health and wellbeing of our staff is of the utmost importance to us, and we continue to hire for all open roles with interviewing and on-boarding done virtually. Our new hires and current staff working from our Washington, DC, Arlington, VA, and London offices will temporarily work from home until it is safe to return to our offices.
Owned entirely by employees, Chemonics is an ISO-9001 certified international development company. For more than 40 years, we have partnered with local and international organizations to promote social and economic change around the world.
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