Closing date


Country: SOMALIA

Contract Length: 8-Months (renewable based on funding and the staff performance)

Date needed By: As soon as possible

New Post: New post

Exact Job Location: Mogadishu (with 30 Puntland; 30 % Somaliland and 40% SCZ)

Reports To: Country Director

Responsible For: Safeguarding officers,

Matrix management: Emergency officers, Food Monitors, Project Officers

Liaises With: Food and Livelihood Security Specialist, Partnership Coordinator, M&E officer, Operation Manager, Finance and staff from other support units, Area Coordinator, HR, Procurement and Logs

Closing Date 28/5/2020

Job Purpose: The overall objective of this position is to ensure that Humanitarian emergency preparedness, response and recovery plans for IRW-SOM are in place and kept updated as per the objectives of the Country Strategic Plan; Disaster Preparedness Plans and that emergency response activities are implemented in line with the overall country programme. The position also manages/oversees the implementation of all emergency response projects. The role will ensure that all Humanitarian components of IRW-SOM is managed timely and delivered within set objectives and demands.

Main Duties & Responsibilities:

Programme Management

• Assist the CD/Area Managers in the overall management, implementation and development of the emergency preparedness and response component of the Somalia country Programme

• Ensure effective management of IRW SOM emergency response Programme and associated budgets

• Ensure that the emergency response programmes are appropriately linked where possible to IRW-SOM, other resilience and longer-term development programmes

• Develop/review country Disaster Preparedness and Response plan

Emergency preparedness, response and recovery planning and programme implementation

· Ensure emergency project proposals are developed on time and in the correct format for all donors.

· Develop plans for emergency response within the SOM context ensuring linkages with IRW’s other resilience and development programmes.

· Monitor potential emergencies/ humanitarian needs and advise CD on appropriate responses.

· In conjunction with other coordinators/Managers, implement capacity building plans for IRW-SOM Emergency Response Team.

· Regularly update IRW-SOM Preparedness for Effective Emergency Response (PEER) plan

· Monitor the early warning information being gathered from IRW as well as that of UN agencies, government and other INGOs.

· Share weekly/ or other emergency information on any alerts with the CD and other Coordinators.

· Keep up to date with any changes in or updates to national assessment results, appeals and guidelines, and communicate these to relevant staff.

· Coordinate and lead rapid needs assessments in areas affected by hazards or disasters or where early warning information suggests a need for early action.

· Ensure that emergency response programmes are implemented in line with National, international and Cluster quality standards.

· Ensure IRW-SoM programmes are coordinated with other actors and included in all relevant databases, 4W matrices, etc.

· Ensure relevant cross-cutting issues are mainstreamed in all emergency response.

· Promote knowledge sharing within the country programme with particular attention to relief, recovery and humanitarian accountability issues.

· Ensure emergency projects/program staff are kept up to date on best practices in the fields of emergency preparedness and response.

· Support the resilience programme with training and support to the community-based Disaster Management Committees and link emergency response interventions with them wherever possible.

Financial Management

· Manage expenditure of approved emergency budgets ensuring compliance with donor requirements.

· Keep the CD, FM of any variances that may need to be communicated to the donors, in good time.

· In collaboration with the finance team and the ACs, develop emergency project budgets.

· Assist direct reports with financial management.

· Report any unsuspected or actual financial irregularities that have occurred during the emergency programing.

· Ensure all projects have detailed procurement plans.


· Manage relevant staff and ensure their on-going development, including ensuring the implementation of Performance Development Review systems and building the management capacity of programme/project managers.

· Ensure staff complies with the IRW-SOM various policies such as Protection Policy and Code of Conduct

· Capacity building/training responsibilities for direct reports

· Prepare staffing needs in line with programming and assist in the recruitment of staff


· Ensure donor reports are produced on time and to a high standard.

· Provide brief updates (bi-weekly or weekly) to the CD and members of the CMT/SMT.

· Submit monthly reports to the M&E by the deadline for compilation.

· Provide to CD with timely responses to queries on concept notes, proposals and reports.

· Report any new developments, problems and challenges encountered in implementing emergency response projects in a timely manner.

Networking and coordination

· Ensure proper representation of IRW-SOM Programme at Cluster and other emergency preparedness and response related meetings.

· Ensure good collaboration and working relationship with government and other relevant partners.

· Create appropriate links, working procedures and information sharing with the stakeholders – UN agencies, INGOs, NNGOs and government bodies at regional and district level regarding response plans, agreements, reports, training etc..

Monitoring, Evaluation and Accountability

· Conduct frequent supervision and monitoring visits to project areas and identify any issues needing attention related to implementation, donor compliance and Programme quality standards of all emergency response intervention.

· Take responsibility for the implementation of learning and recommendations from external or internal reviews and donor feedback.

· Take responsibility for development of detailed costed work plans at the start of each project and then ensure monthly updates are made to the output databases.

· Working with the M&E unit and the ACs, plan for baseline and end line surveys and external evaluations.

· Ensure that beneficiaries have access to feedback mechanisms and that data is monitored and responses given within appropriate time periods.



Education, Qualifications & Experience Required:

· Bachelor’s Degree in DRR, Development, Humanitarian Response or a related subject such as Shelter, WASH, Nutrition, Engineering.

· At least 7 years professional experience with a humanitarian agency and in complex emergencies

· Good managerial and leadership skills, ability to work effectively with people

· •Experience of designing, carrying out, analyzing and reporting on multisectoral emergency assessments.

· Experience managing complex emergency response programmes through both direct implementation and through local partner organizations.

· Experience of incorporating key cross-cutting approaches (especially equality, protection and DNH, Environment) into humanitarian programs.

· Experience of managing people and projects through remote management.

· Able to provide training on and implement Red Cross Code of Conduct, SPHERE and CHS standards.

· Excellent knowledge on mobile phone use in survey design, data collection and reporting

· Excellent working knowledge with donors such as START, WFP, UNICEF, DFID, USAID

· Experience and skills working with RRF and FFP (both in design and implementation )

Special Skills, Aptitude or Personality Requirements:

• Must have a ‘hands on’, practical mentality, be self-driven and very motivated.

• Must be well organized.

• Able to take initiative and work independently.

• Very high attention to detail.

• Cultural and political sensitivity.

• Must be flexible and willing to adapt to a fluid situation.

• Strong written and verbal communications skills and good command of English.

• Good interpersonal skills.


Education, Qualifications & Experience:

· Experience of working in Somalia

· Knowledge of local language

· Knowledge of working with donors operational in Somalia

· Knowledge of minimum humanitarian standards and other National and international guidelines

How to Apply

Qualified persons with the required skills are invited to submit their applications (most updated CV , cover letter, Academic Qualifications and copy of your passports with 3 referees from your previous/or current employer to the email

ID: **

With subject line as application for the position of - HUMANITARIAN PROGRAMME COORDINATOR Only short-listed applicants will be contacted.

How to apply

How to Apply

Qualified persons with the required skills are invited to submit their applications (most updated CV , cover letter, Academic Qualifications and copy of your passports with 3 referees from your previous/or current employer to the email

ID: With subject line as application for the position of - HUMANITARIAN PROGRAMME COORDINATOR Only short-listed applicants will be contacted.