Kenya

BASELINE EVALUATION FOR INNOVATIVE STRATEGIES AND APPROACHES TO IMPROVE EMPLOYMENT OPPORTUNITIES FOR DISADVANTAGED AND VULNERABLE GROUPS THROUGH VOCAT

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REQUEST FOR PROPOSALS

BASELINE EVALUATION FOR INNOVATIVE STRATEGIES AND APPROACHES TO IMPROVE EMPLOYMENT OPPORTUNITIES FOR DISADVANTAGED AND VULNERABLE GROUPS THROUGH VOCATIONAL EDUCATION AND TRAINING (VET)

Document Release Date : 25th March 2020

Last Date for Receipt of proposals : 8th April 2020

Time : 12.00 HRS.

Tender Number : PRF 06623

Submission Method : Email - tenders@redcross.or.ke [RM1] **

Tender Opening Venue and Time : KENYA RED CROSS SOCIETY

HEADQUARTERS BOARDROOM

TIME: 1200 HRS

1. Summary- (of the Study)

1.1. Purpose: To conduct project baseline evaluation in Mandera County in order to analyse and document the current coverages of key indicators before the project implementation so as to inform outcome assessments in the life of the project.

1.2. Partners: Kenya Red Cross Society, Enabel (Belgian Development Agency) and relevant government ministries

1.3. Duration: The baseline survey will be carried out by an independent consultant, and is expected to take 45 calendar days

1.4. Estimated Dates: 4th May to 29th May 2020

1.5. Geographical Location: Mandera County

1.6. Target Population: Community Members in Mandera

1.7. Deliverables: Inception report, data collection tools, data sets, presentations and final report

1.8. Methodology: This will include: Document review; Individual interviews, FGD interviews with targeted Community Members and KII with key partner stakeholders.

1.9. Survey Management Team: KRCS MEA&L and programme team.

2. Background Information

Despite economic progress in Kenya, poverty and inequality levels remain relatively high, particularly in rural areas (75 per cent of the population), because of a number of factors, including the high cost of living disproportionately affecting the poor, high population growth rate, small landholdings, frequent droughts and large income disparities. Kenya's population stands at 41.6 million, with 46 per cent living below the poverty line. Economic inequality is most prevalent and visible in the north- east counties (Mandera, Wajir and Garissa) which have also been excluded from the national development process.

The proposed project will be aligned to the 2012 UNESCO Shanghai Consensus by contributing to equitable access of education to the most vulnerable and disadvantaged youth in Mandera County. Its approach will be aligned to the recent Communication on a new Africa-Europe Alliance for Sustainable Investment and Jobs as well as with the bigger goal of the European Union Trust Fund (EUTF) for stability to address some of the drivers of conflicts in the targeted counties. This call will be aligned to Mandera County Integrated Development Plan (CIDP) and more specifically the innovation is designed to improve continuous access to VET to the most vulnerable and disadvantaged youth in the county. Overall, the proposed approach will contribute towards increased employability of disadvantaged and vulnerable groups. The disadvantaged and vulnerable groups will be youth who reside in areas that are VE hotspot and/or with limited access to VET centres due to security issues, unavailability of VET centres and/or poorly equipped VET centres. This action will introduce an innovative and sustainable approach of providing Vocational Education and Training (VET); the Enterprise Based Vocational Educational Training (EBVET) to youth of Mandera County. The EBVET approach will be designed in collaboration with County Government of Mandera, MTTI and NITA.

The EBVET approach will address all the four key priorities outlined in the call. The use of NITA certified local entrepreneurs and business entities as training providers is greatly going to reduce barriers to access to VET since these EBVET providers are people within the confines of the targeted youth. Considering the low literacy level of the targeted youth, local language will be used to provide the required trainings. In addition, due to its community friendliness (ownership), this approach is likely to see more youth not only enrolled for and completing the VET courses.

The project will address the key gaps that limit access of formal and informal labour market for the marginalized and hard to reach youth in Mandera County. It will do so by introducing the accessible youth and gender friendly Enterprise Based Vocational Education Training (EBVET) approach that integrated skill provision and employment linkage into its design. This approach recognizes that provision of skills and competencies is critical for the development of hands-on workers and a skilled human resource base for national development. Since Kenya’s population comprises mainly of youth, competitive vocational, entrepreneurial and life skill training programmes for their employability and contribution to national development goals becomes of paramount importance. Focus on building their capacity in life skills and technical skills provides a substantial contribution to the development of a middle-skilled labour force that is instrumental in promoting the growth of Small and Medium-sized Enterprises (SMEs) that is critical to wealth creation, promotion of self-reliance and growth of the national economy. The overall objective of the action is to contribute to increased employability of vulnerable and marginalized youth and women in Mandera County.

The specific objectives of the project are:

  1. To test and refine the proposed Enterprise Based Vocational Education and Training (EBVET) model
  2. To increase access to Market driven vocational Education by marginalized and vulnerable youth and women (To provide youth with skills that can be used to improve employment and livelihoods prospects)
  3. To increase employability of targeted youth and women

3. The Baseline survey objectives

This baseline evaluation is aimed at analyzing and documenting the current coverages of key indicators before the project implementation so as to inform outcome assessments in the life of the project.

The Specific Objectives of the baseline evaluation are:

i. To establish benchmark statistics against the projects log frame indicators and other indicators of interest that would avail comprehensive information for decision making.

ii. Realize key recommendations that will inform implementation of the project

4. Key Survey questions

  • What is the current coverage of the log frame indicators (Impact, outcome, output and process level?
  • Does the indicators coverage differ across gender?
  • What is the level of resilience amongst the targeted youth?
  • What are the existing VTE needs in the community?
  • What are the existing channels of communication in the community?
  • How would the community members like to be engaged in the project?

5. Survey Methodology

The study design, sampling methods, data collection and analysis will be proposed by the consultants and discussed further with the survey management team, but may include individual interviews with the youth in using pre-tested questionnaire, focus group discussion using pre-tested discussion guide and structured key informant interviews with existing EBVET structures and private sector.

The Survey will use the following literature for reference and to inform the survey process further:

  • Project proposal and log frame
  • Existing documents, policies and frameworks by partners, county and national government

5.1. Project Indicator definitions

5.1.1. Understanding of the log frame indicator definitions

Table 1: Indicator definitions

Logic Model

Indicators

Sources and means of verification

Assumptions

Overall objective: Impact

To contribute towards increased employability of vulnerable and marginalised youth in Mandera County

Percentage of youth reporting +>10% change in disposable income (by gender, age, disability and employment status)

National statistics

Key stakeholders retain an interest in supporting the programme

Satisfaction level of youth (by gender, age, disability and level of educational attainment)

Outcome(s)

Outcome 1: Enterprise based Vocational education and training are established and strengthened to provide accessible market driven vocational education courses.**

Number of EBVET providers influenced to administer EBVET training model

Project survey reports

Number of enterprises that have adopted successful business practices and business models that were piloted by businesses supported by KRCS

Project Survey

Number of EBVET providers influenced by the findings of the Market Survey

Reviewed action document

Outcome 2: Youth access market relevant vocational training opportunities

Number of Youth undergoing quality and market relevant EBVET training program and related foundational training

Project survey reports
Project reports

Number of decent apprenticeship places provided by the local businesses

Evaluation reports
Project progress reports

Employment and business opportunities in potential economic sectors catalyse a broader inclusive economic development

Outcome 3: Youth are linked to employment opportunities**

Percentage of targeted youth who are in decent employment or who run a profitable business six months after completing their training

Evaluation reports; Routine Data Collection

Employment and business opportunities in potential economic sectors catalyse a broader inclusive economic development

Outputs

OP 1.1 Enhanced uptake of EBVET Model**

Number of EBVET providers identified

Published articles

Number of EBVET providers trained

Evaluation reports
Progress reports

Implementing organizations are able to adapt programmes in light of market survey findings (i.e. overcoming political considerations, donor requirements, etc.)

Number of Stakeholders influenced by the EBVET Model

Evaluation reports/Routine Data Collection

Implementing organizations are able to adapt programmes in light of market survey findings (i.e. overcoming political considerations, donor requirements, etc)

EBVET training curriculum /manual developed and shared with stakeholders

Evaluation reports/Routine Data Collection

OP 2.1: Improved skills will enable the majority of the young people trained to be involved in new income generating activities, including new jobs

Number of youth in targeted marginalized areas participating in EBVET training

Tracer studies of vocational training institutes

Number of partnerships with the private sector in support of skills and business development

Routine project reports

Private sector willingness to cooperate and contribute to the initiative

OP 3.1 Increased transition and employment rate for the youth

Number of functional linkages of youth to microfinance institutions

Routine project reports

Number of youth in targeted marginalized areas in formal employment

Routine project reports

Percentage of targeted youth that have been supported with start-up kits to initiate business enterprise

Evaluation reports/Routine Data Collection

· Business enabling environment (e.g. financing) is suitable for business start-ups

6. Survey Quality & Ethical Standards

The consultant shall take all reasonable steps to ensure that the evaluation is designed and conducted to respect and protect the rights and welfare of the people and communities involved and to ensure that it is technically accurate and reliable. The consultant shall also ensure that the evaluation is conducted in a transparent and impartial manner and that it contributes to organizational learning and accountability. Therefore, the consultant shall be required to adhere to evaluation standards and applicable practices as recommended by International Federation of Red Cross and Red Crescent Societies.

  • Utility: The evaluation must be useful and used.
  • Feasibility: The evaluation must be realistic, diplomatic, and managed in a sensible, cost effective manner.
  • Ethics & Legality: The evaluation must be conducted in an ethical and legal manner, with particular regard for the welfare of those involved in and affected by the Evaluation.
  • Impartiality & Independence; The evaluation should be impartial, providing a comprehensive and unbiased assessment that takes into account the views of all stakeholders.
  • Transparency: The evaluation activities should reflect an attitude of openness and transparency.
  • Accuracy: The evaluation should be technical accurate, providing sufficient information about the data collection, analysis, and interpretation methods so that its worth or merit can be determined.
  • Participation: Stakeholders should be consulted and meaningfully involved in the Evaluation process when feasible and appropriate.
  • Collaboration: Collaboration between key operating partners in the Evaluation process improves the legitimacy and utility of the Evaluation.

It is also expected that the Survey will respect the seven Fundamental Principles of the Red Cross and Red Crescent: 1) humanity, 2) impartiality, 3) neutrality, 4) independence, 5) voluntary service, 6) unity, and 7) universality.

7. Qualifications and Experience for Consultants **

· The lead consultant must have an academic background in social sciences at master’s level

· Demonstrable experience in conducting high quality baselines for related projects in the past 3 years (sample reports will be required during the oral stage of bid analysis).

· Experience of conducting field assessments/working in Mandera

· He/she must have a team member that identifies with the local community in Mandera that can lead field data collection process.

· High level of professionalism and an ability to work independently under tight deadlines.

· Strong interpersonal and communication skills

· The team must have a statistician able to analyse quantitative and qualitative data

· Firm must have experience in using mobile phone technology for data collection.

· The lead consultant must have strong analytical skills and ability to clearly synthesize and present findings, draw practical conclusions, make recommendations and to prepare well-written reports.

· Availability for the period indicated.

8. Management of the Survey

Duration: The whole baseline evaluation processes should be conducted between 4th April to 29th May 2020.

Deliverables:

  1. Inception report detailing the study design, study tools, agreed budget and work plan.
  2. Copies of original and cleaned data sets

Draft Baseline Report that will culminate in the final report with the following elements:

  • Table of contents

  • Clear executive summary with among others major findings of the baseline evaluation and summary of conclusions and recommendations.

  • The objectives of the baseline evaluation, methodology and any challenges encountered in the field.

  • A presentation of the findings and the analysis

  • Conclusions

  • Recommendations with clear guidelines of how they can be implemented.

  • Annexes.

  • A power point presentation highlighting key findings from the baseline evaluation will be presented at a feedback meeting to be held after completing the draft report.
  • Final baseline evaluation study report – submit at least 3 bound hard copy and one electronic copy of the report by the agreed timeline.

Baseline Survey Management Team: **

The Study management team will be composed of the Kenya Red Cross Programs team at HQ and field level, MEA&L team and the EBVeT team who will be invited to meetings and review of documents if available. KRCS MEA&L team will lead the team together with the consulting team.

9. Application Requirements

Application materials shall include:

· A written response to this TOR in terms of a proposal detailing the technical understanding of the task, proposed methodologies of the Survey, expected activities and deliverables, proposed work plans with schedule, and financial bids. See Annex 1

· Detailed CVs of all professional (s) who will work on the Survey. If there is more than one contractor on the proposed Survey team, please attach a table describing the level of effort (in number of days) of each team member in each of the Survey activities. See Annex 3

· Professional references: please provide at least three references from your previous clients and full contact details of the referees.

10. Submission of proposal

The Technical Proposal MUST be prepared in conformance to the outline provided in Annex 1 while the financial proposal shall conform to the template provided in Annex 2. Team composition should conform to Annex 3

Bidders should provide technical and financial proposal in two separate folders clearly marked “Technical Proposal” and “Financial Proposal” and emailed to tenders@redcross.or.ke clearly marked in the subject line “Tender No. PRF06623 - “BASELINE EVALUATION FOR INNOVATIVE STRATEGIES AND APPROACHES TO IMPROVE EMPLOYMENT OPPORTUNITIES FOR DISADVANTAGED AND VULNERABLE GROUPS THROUGH VOCATIONAL EDUCATION AND TRAINING (VET).

The Proposal should be addressed as below and emailed to tenders@redcross.or.ke by 8th April 2020 at 12:00 hrs:

Chairperson

Tender Committee

Kenya Red Cross Society

P.O Box 40712 - 00100

Nairobi, Kenya

ANNEX 1: RESPONSE PROPOSAL FOMART

1) Introduction: description of the firm, the firm’s qualifications and statutory compliance (1 page)

2) Back ground: Understanding of the project, context and requirements for services, Key questions (2 pages)

3) Proposed methodology - Indicate methods to be used for each indicator and highlight any areas where indicators may need adjustment. The targeted respondents should be indicated for each indicator. Proposed detailed questions should be indicated. Detailed sampling procedure needs to be indicated. (5 pages)

4) Firms experience in undertaking assignments of similar nature and experience from the geographical area for other major clients (Table with: Name of organization, name of assignment, duration of assignment (Dates), reference person contacts-2 pages

5) Proposed team composition (As per annex 3)-1 page

6) Work plan (Gantt chart of activity and week of implementation)-1 page

ANNEX 2: BUDGET TEMPLATE

The consultant shall only quote for the items below as KRCS will manage all other related costs (Logistics and payment of enumerators)

Item

Unit

# of Units

Unit Cost

Total Cost (Ksh.)

Consultancy Fee (for the whole Survey period)

Per day

Office expenses (Printing, photocopy, binding, communication costs etc.)

lump sum

Grand Total

**

**

**

**

ANNEX 3: PROPOSED TEAM COMPOSITION TEMPLATE

Name of Team Member

Highest Level of Qualification

General Years of Experience related to the task at hand

Number of days to be engaged

Roles under this assignment

ANNEX 4: TENDER EVALUATION CRITERIA

A four stage evaluation procedure will be used to evaluate all proposals from bidders. The total number of points which each bidder may obtain for its proposal is:

  • Mandatory Requirements
  • Technical Proposal 60 marks
  • Oral presentation 30 marks
  • Financial Proposal 10 marks

  • Mandatory Requirements

The proposal shall be evaluated on the basis of its adherence to the following compulsory requirements, this applies to both local and international firms and individuals

Document/ Requirements

Tax compliance certificate

Certificate of incorporation/registration (for firms)

PIN certificate

Proceed to next stage (Yes / No)

  1. Evaluation of the Technical Proposal

The technical proposal shall be evaluated on the basis of its responsiveness to the TOR. Specifically, the following criteria shall apply:

Survey Criteria

Maximum points

Bidders score

Remarks

(1) Introduction:

  • Description of the Firm and the Firm’s Qualifications

5

(2) Background : Understanding of the project, context and requirements for services

10

(3) Proposed Methodology: The proposed methodology MUST provide an indication of its effectiveness and added value in the proposed assignment.

20

(4) Firms Experience in undertaking assignments of similar nature and experience from related geographical area for other major clients

  • Provide a summary and supporting information on overall years of experience, and related technical and geographic coverage experience

10

(5) Proposed Team Composition:

  • Tabulate the team composition to include the general qualifications, suitability for the specific task to be assigned and overall years of relevant experience to the proposed assignment.
  • The proposed team composition should balance effectively with the necessary skills and competencies required to undertake the proposed assignment.

  • Lead Consultant Qualifications – should be as per the TOR

  • Provide CVs for key Consulting team including Statistician/Data Analyst

10

(6) Work Plan: A Detailed logical, weekly work plan for the assignment MUST be provided.

5

Total Score out of 60

60

60

The firm, or team of consultants that attains a score of 36 out of 60 and above in the technical evaluation will be invited to proceed to oral presentation.

  1. Oral Presentation

Criteria

Maximum points

Bidder’s Score

Remarks

Understanding of the assignment

5

Clear and scientific methodology

15

Presentation of previous similar assignment (Consultant will be required to show/present 2 previous completed assignments at the oral stage)

10

Total Score out of 30

30

30

  1. Evaluation of the Financial Proposal

The Financial Proposal shall be prepared in accordance to Annex 2. The maximum number of points for the Financial Proposal shall be weighted at 10 points. (This maximum number of points will be allocated to the lowest Financial Proposal. All other Financial Proposals will receive points in inverse proportion according to the below formula)

Points for the Financial Proposal being evaluated =

(Maximum number of points for the financial proposal) x (Lowest price)

Price of proposal being evaluated

A total score obtained including Technical, Oral and Financial Proposals is calculated for each proposal. The bid obtaining the overall highest score is the winning bid.

GENERAL INSTRCUTIONS

Please read carefully the method of tender submission and comply accordingly.

1.1.1. KRCS reserves the right to accept or to reject any bid, and to annul the bidding process and reject all bids at any time prior to the award of the contract, without thereby incurring any liability to any Bidder or any obligation to inform the Bidder of the grounds for its action.

1.1.2. Cost of bidding

The Bidder shall bear all costs associated with the preparation and submission of its bid, and the Organization will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

1.1.3. Clarification of Bidding Document

All correspondence related to the contract shall be made in English. Any clarification sought by the bidder in respect of the consultancy shall be addressed at least five (5) days before the deadline for submission of bids, in writing to the Administration Coordinator.

The queries and replies thereto shall then be circulated to all other prospective bidders (without divulging the name of the bidder raising the queries) in the form of an addendum, which shall be acknowledged in writing by the prospective bidders.

Enquiries for clarifications should be sent by e-mail to tenders@redcross.or.ke

1.1.4. Amendment of Bidding Document

At any time prior to the deadline for submission of bids, KRCS, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment.

All prospective Bidders that have received the bidding documents will be notified of the amendment in writing, and it will be binding on them. It is therefore important that bidders give the correct details in the format given on page 1at the time of collecting/receiving the bid document.

To allow prospective Bidders reasonable time to take any amendments into account in preparing their bids, KRCS may at it’s sole discretion extend the deadline for the submission of bids based on the nature of the amendments.

1.1.5. Deadline for Submission of Bids

Bids should reach tenders@redcros.or.ke on or before 8th of April 2020 at 12.00 noon. Bids received after the above-specified date and time shall not be considered.

Any bid received by KRCS after this deadline will be rejected.

Bidders should provide a technical and financial proposal in two separate folders clearly Marked “Technical Proposal” and “Financial Proposal” both of which should then be sent to tenders@redcross.or.ke with the subject reading “Tender No. PRF06623 - “BASELINE EVALUATION FOR INNOVATIVE STRATEGIES AND APPROACHES TO IMPROVE EMPLOYMENT OPPORTUNITIES FOR DISADVANTAGED AND VULNERABLE GROUPS THROUGH VOCATIONAL EDUCATION AND TRAINING (VET).”

The Proposal should be addressed as indicated above to reach the under signed by 8th of April 2020 at 12.00 noon:

Any bid received by KRCS after this deadline will be rejected.

1.1.6. Cost Structure and non-escalation

The bidder shall, in their offer (Financial Proposal), detail the proposed costs as per the template provided above.

No price escalation under this contract shall be allowed. KRCS shall not compensate any bidder for costs incurred in the preparation and submission of this RFP, and in any subsequent pre-contract process.

1.1.7. Taxes and Incidental Costs

The prices and rates in the financial offer will be deemed to be inclusive of all taxes and any other incidental costs.

1.1.8. Responsiveness of Proposals

The responsiveness of the proposals to the requirements of this RFP will be determined. A responsive proposal is deemed to contain all documents or information specifically called for in this RFP document. A bid determined not responsive will be rejected by the Organisation and may not subsequently be made responsive by the Bidder by correction of the non-conforming item(s).

1.1.9. Currency for Pricing of Tender

All bids in response to this RFP should be expressed in Kenya Shillings. Expressions in other currencies shall not be permitted.

1.1.10. Correction of Errors.

Bids determined to be substantially responsive will be checked by KRCS for any arithmetical errors. Errors will be corrected by KRCS as below:

a. where there is a discrepancy between the amounts in figures and in words, the amount in words will govern, and

b. where there is a discrepancy between the unit rate and the line total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern.

The price amount stated in the Bid will be adjusted by KRCS in accordance with the above procedure for the correction of errors.

1.1.11. Evaluation and Comparison of Bids

Technical proposals will be evaluated prior to the evaluation of the financial bids. Financial bids of firms whose technical proposals are found to be non-qualifying in whatever respect may be returned unopened.

1.1.12. Confidentiality

The Bidder shall treat the existence and contents of this RFP, and all information made available in relation to this RFP, as confidential and shall only use the same for the purpose for which it was provided.

The Bidder shall not publish or disclose the same or any particulars thereof to any third party without the written permission of KRCS, unless it is to Bidder’s Contractors for assistance in preparation of this Tender. In any case, the same confidentiality must be entered into between Bidder and his Contractors.

1.1.13. Corrupt or Fraudulent Practices

KRCS requires that tenderers observe the highest standard of ethics during the procurement process and execution of contracts. A tenderer shall sign a declaration that he has not and will not be involved in corrupt or fraudulent practices.

KRCS will reject a proposal for award if it determines that the tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question

Further a tenderer who is found to have indulged in corrupt or fraudulent practices risks being debarred from participating. Please report any malpractices to complaints@redcross.or.ke

[RM1]Submit hard copies for technical and financial AND only technical pdf to the email

How to apply

10. Submission of proposal

The Technical Proposal MUST be prepared in conformance to the outline provided in Annex 1 while the financial proposal shall conform to the template provided in Annex 2. Team composition should conform to Annex 3

Bidders should provide technical and financial proposal in two separate folders clearly marked “Technical Proposal” and “Financial Proposal” and emailed to tenders@redcross.or.ke clearly marked in the subject line “Tender No. PRF06623 - “BASELINE EVALUATION FOR INNOVATIVE STRATEGIES AND APPROACHES TO IMPROVE EMPLOYMENT OPPORTUNITIES FOR DISADVANTAGED AND VULNERABLE GROUPS THROUGH VOCATIONAL EDUCATION AND TRAINING (VET).

The Proposal should be addressed as below and emailed to tenders@redcross.or.ke by 8th April 2020 at 12:00 hrs:

Chairperson

Tender Committee

Kenya Red Cross Society

P.O Box 40712 - 00100

Nairobi, Kenya

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