The Deputy Finance Controller is the most senior finance function for the Sudan IRC program. DFC reports to the Country Director. S/he will contribute to the development of the country programs strategic and operational plans and be accountable for ensuring and monitoring delivery against the financial plans through targeted and comprehensive financial analytical review. The DFC will have responsibility for all aspects of operational finance in the country program.
Based in Khartoum, the DFC will have dual reporting to the Country Director and the Regional Controller.
The incumbent is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and country office policy and procedures. Specific responsibilities within each functional area are as follows:
Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates
Performing or supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
Production of required monthly and adhoc reports.
Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
Ensuring budgets are loaded on a timely basis
Ensuring a backup and retention procedure is in place and followed for all SUN master files
Prepare and maintain the country’s annual operating budget; ensures cost coverage for in-country operating costs and updates the operating budget regularly
Prepare of monthly management reports analyzing the use of unrestricted funding versus approved allocation.
Prepare the cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
Work with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
Oversees the preparation and revision of grant proposal budgets; supports programs with guidance on costing and inputs in creating budgets for submission
Analysis of actual to budget results to identify problems in accounting or compliance
Identification of procedural or training issues to be addressed to improve the quality of report data.
Preparation of the creation of detail level budgets in IRC SUN format to ensure required donor reports can be produced form the accounting system
Field Office Training & Support
Act as the primary liaison for the field office finance staff for policy or procedure questions
Conduct frequent visits to the field offices to provide training to finance staff on IRC accounting procedures and requirements, assists field staff and program staff in finance related issues and activities.
Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.
Develop or revise policy and procedures and assists in the implementation.
Balance Sheet Accounts
Supervise or perform all balance sheet account reconciliations on a timely basis
Ensure differences or discrepancies are brought to the attention of the CD and that appropriate action is taken.
Recommend standard formats for reconciliation’s and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.
The review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
Maintain a system to track commitments and outstanding contract amounts.
Provide input to Purchase Request approvals to ensure commitments are considered before further purchases approved
Have primary responsibility for liaison with logistics/procurement.
Cash/Bank – Processing
Supervise of the processing of bank and cash transactions.
Ensure internal control procedures are followed for all cash disbursements, receipts and transfers
Prepare or oversee of the preparation of the cash accounting worksheet
Liaise with bank officials to resolve problems or facilitate improved service.
Prepare of cash forecasts and CTR for the country program
Monitor cash usage and requirements and advises the Country Director of possible unusual activity or requirements
Work with field and program coordinators to help them develop more accurate cash forecasts
Provide recommendations for cost allocation systems in accordance with donor regulations
Assist in or review physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.
Process of the national payroll ensuring standard financial controls are maintained
Ensure payroll reports and cash is distributed to the required locations in time for all staff to be paid by the last day of the month.
Prepare of the necessary related accounting entries including salary allocations
Serve as primary liaison with Administration and the field offices on payroll related issues
Liaise with local government to ensure compliance with national tax and labor regulations.
Internal audit activities as required by Donors.
Review of controls and monitoring of compliance with established procedures.
Prepare of written reports for review by the Country Director which identify key issues and provide recommendations for improving control processes or procedures
Minimum of Five (5) years of accounting experience and one (2) year direct supervisory experience.
Experienced with various PC and financial related software (spreadsheets, accounting packages).
Demonstrated Skills and Competencies:
Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
Must be comfortable in being a proactive member of the senior management team. Must have a proven track-record of proactively identifying and communicating potential problems and proposing solutions
Must be able to function effectively in a complex work environment, setting appropriate priorities and manage competing priorities and pressure
Ability to carry out responsibilities independently with minimal technical support
Must have excellent interpersonal communication skills and professional patience and be able to interact, partner and thrive in a diverse environment
Committed to staff training and development and effective at facilitation
Good supervisory, time management and interpersonal skills
Education: Bachelor’s degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).
Language Skills: Fluency in Arabic, and good written and verbal skills in the English language
Certificates or Licenses: Requires extensive experience in working with computerized accounting systems, standard spreadsheet and database programs (SUN System and Vision)
Preferred experience & skills:
Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications
Strong organizational and time-management skills; proven ability to prioritize and deliver on time
Strong analytic problem solving skills
Ability to work both independently and in a dynamic, cross-functional global team structure
Highly proficient in Microsoft Office suite
Demonstrated ability to work effectively with stakeholders at all levels
Ability to manage and work through change in a proactive and positive manner.
The position works primarily in an office setting but may travel to remote sites.
Country Director and Country Management Colleagues, Local and HQ Finance teams.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.