Desired start date: 01/03/2020
Duration of the mission: 6 months
Location: NORTHEAST SYRIA
ABOUT THE MISSION
Type and content of program:
Syria mission is dedicated to work on 2 main challenging areas: Northeast (NES) and Northwest (NWS) Syria to provide lifesaving activities to the population affected by the conflict. Main current activities are related to emergency wash (water distribution and rehabilitation) and distribution of essential NFI (winterization, hygiene, shelter, new arrival kits, etc..) and cash. The mission has been expanded in 2018-2019 through a major consortium with 4 partners led by SI. The consortium will support equitable and safe access to essential basic services including WASH, Shelter and Health, for the most vulnerable populations affected by conflict and displacement in Northeast Syria.
Since the recent developments in NES, its response is operating semi remote management from Erbil with intermittent field visits.
Mission: size, bases, budget, number of expatriates and national staffs:
There are 3 implementing bases inside Syria, one Syria liaison office in Erbil, Iraq with the main Coordination office and Northwest senior teams based in Amman, Jordan. The total financial volume of the mission is planned at 23 million EUR for 2020. The mission is foreseen to maintain a number of roughly 45 expatriates and 250 national employees, with a high possibility of a slight increase due to new funding opportunities.
ABOUT THE JOB
The NES Supply Manager will implement and supervise all purchase operations at NES bases level (Raqqa, Hassake/DEZ), in collaboration with the Supply Unit led by the Supply Coordinator. He/she will organize purchasing for programs, ensuring the respect of Solidarités International and Donors’ procedures.
- Coordinate, plan and supervise the activities of the NES Supply team (for Raqqa and Hassake/DEZ Bases)
- Lead meetings for the NES Supply team
- Manage the Deputy Supply Managers
- Manage the NES IOF FU: update and communicate to other departments (Program and Support)
- Manage the Solidarités International purchasing procedures and those from donors funding the programs.
- Ensure sound management of the NES Bases Supply teams
- Conduct performance reviews for members of the Supply team
- Carry out a purchasing environment analysis at the NES level
- Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
- Select suppliers and negotiate prices, deadlines and delivery methods
- Ensure the compilation of price and supplier lists, in the different NES markets (Raqqa and Hassake/DEZ, in case of base framework agreements.)
- Consolidate IOF FUs and Contracts Follow UPs for RAQ and DEZ weekly and monthly, and pass on to the Supply Coordinator
- Liaise with program & logistics teams to establish BOQ for each activity
- Support Supply Co in preparing the PPT per project
- Update the Procurement Schedules and advise Supply Co on any changes in PPTs
- Provide the Supply Coordinator with all information needed to draft intermediary and final reports
PRIORITIES FOR THE 2/3 FIRST MONTHS:
· To update Procurement Process Tables (PPT) and Purchase Schedule (PS) together with the program managers and Supply Co
· To launch the procurement and contracts for divers needs of NES (water stations)
- Bachelor degree in a field related to Logistics
- 2 years’ minimum experience required with a focus on the supply chain appreciated
- Previous experiences in the humanitarian field compulsory.
- Previous experience in the Middle East is highly appreciated.
- Autonomous, organize, ability to prioritize and to work under pressure
- Strong computer skills essential (Pack office, excel)
- Excellent (fluent) written skills in English
- Arabic knowledge highly desirable
- Commitment to the fundamental principles of SI’s charter and ethos
SI WILL OFFER YOU
Solidarités International will offer you a salaried position including 10% annual leave allowance paid monthly and a monthly per diem of 750 USD a month. Please note that salary is not negotiable with SI.
Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of on 7 working days every three months. For a one-year assignment, the expatriate will have a 7 working days break at 3/6 and 9 month (with 850 USD allocated by SI).
To these break periods, it is necessary to add the granting of 1 additional rest day per month worked (i.e. 12 days in addition for a 1-year contract)
Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/
LIVING CONDITIONS :
Accommodation will be in SI guesthouses, which are spacious and very comfortable.
In Erbil, security situation is stable (no curfew), with possibilities to socialize due to the presence of other INGOS and places to socialize (bars, restaurants, etc).
Security inside NES is volatile and justifies specific arrangements for accommodation and displacements in the areas of intervention. Adherence to strict security procedures is necessary, while the security levels can vary according to the different geographical locations and the changes of context.
How to apply
Does this description fit you? Please send us your CV and Cover letter in English via this link: https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?id=PULFK026203F3VBQB6G8N8NX4&nPostingTargetID=48410 . CV only applications will not be considered.
NB: The vacancy may close before the deadline. Thank you for your comprehension