Sudan - Head of Mission

Job
from COOPI - Cooperazione Internazionale
Closing date: 03 Feb 2020

COOPI is looking for a Head of Mission in Sudan

The Head of Mission is responsible for the country coordination in its different aspects: staff, logistics, budget and procedures’ respect. S/he represents COOPI in its relations with the donors, institutions, NGOs, local government and international agencies. S/he cooperates with the Area Manager (AM) in the definition of the Country Strategy and the intervention priorities. S/he guarantees the correct project implementation and ensures the Country Regulation presence and respect. He/she guarantees the compliance with the organization and the donors’ procedures.

Duty station: Khartoum

Supervisor: Area Manager in HQ

Field of intervention: WASH, Environment and Climate Change, Food Security

Donors: EU, ECHO, AICS

Responsabilities

  • Institutional relations: s/he manages relations with the main institutional donors and with potential ones; s/he represents COOPI in the country/area by engaging in relations with institutions, NGOs, local and international organizations and partners. S/he also is responsible of the organization’s reputation in the country.

  • Strategy and planning: s/he verifies and proposes to the AM/DCC the intervention priorities to consolidate the organization’s opportunity to be more involved in the country; s/he contributes to the definition of the Country Strategy and proposes the country planning (projects and coordination).

  • Projects’ management: s/he coordinates and directly monitors projects, guaranteeing the correct implementation in conformity with the contractual obligations and donors’ procedures, and in line with COOPI’s procedures and management standards; s/he coordinates the elaboration, writing and documents’ preparation for presenting new projects, referring to the AM/DCC and the headquarters support offices; s/he is responsible for the preparation of projects reports and all the monitoring documents requested by the central headquarters. He/she ensures the transmission of all official and administrative project documents to the central headquarters.

  • Country office management: s/he is responsible for all different aspects related to the country office management: economic and financial situation, local regulations, office organization charts, logistics, local and expatriate personnel management, in conformity with the organization’s guidelines; s/he guarantees the respect of the country’s legislation and administrative regulation.

  • Staff management: s/he is responsible for the local staff management; s/he participates and supports the AM/DCC and the Human Resources office in the selection of the expatriate staff; s/he coordinates and monitors the country’s expatriate staff management.

  • Safety: s/he is responsible for the expatriate staff security, for the correct implementation and respect of the general security rules.

  • Economic and financial management: s/he is responsible for the country’s economic result; s/he supervises the financial management and ensures – through the administrative function – that all financial reporting deadlines and donor/COOPI’s procedures are respected; s/he participates to the projects/coordination budget preparation; s/he has the signature for all COOPI’s bank accounts in the country.

  • Visibility: s/he cooperates with the Communication and Fund-Raising office for all communication, awareness and fund raising activities implemented in and for the country.

Requirements

Essentials

  • Degree in Climate Change, Disaster Risk Reduction and Management, Agriculture or Sustainable Development and Sustainable Agriculture or a related field or equivalent work;
  • Minimum 5 years experience in the humanitarian field and in a similar position, with a track record of success and results achieved;
  • Previous experience with an international humanitarian NGO;
  • Previous working experience with main donors (specifically EU);
  • Experience of working within an insecure environment with responsibility for security planning, monitoring and management;
  • Proficiency in written and spoken English;
  • Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
  • Valid driving license.

Soft skills

  • Strong analytical and practical problem-solving skills;
  • Strong supervisory abilities and demonstrated capacity of teamwork and of coordination with the relevant actors;
  • Very good inter-personal and writing communication skills;
  • Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints.