Project Associates

Job
from ACDI/VOCA
Closing date: 30 Nov 2019

Overview

Since 1963 and in 148 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development, and food security to promote broad-based economic growth and vibrant civil societies. ACDI/VOCA has approximately 34 projects in 19 countries and total revenues of approximately $128 million.

The Project Associate (PA) is responsible for providing administrative support to ACDI/VOCA projects, new business proposals, and technical initiatives. PA demonstrates basic proficiency in ACDI/VOCA systems and procedures, understands basic donor requirements, and performs multiple tasks with high degree of accuracy and good judgement.

Responsibilities

I - PROJECT MANAGEMENT SUPPORT1) Project Operations: Edit and format scopes of work for consultants and volunteers, search consultant databases and screen CVs. Make travel arrangements and process visa requests. Review and process expense reports. Collect approval signatures for authentication, notary, power of attorney and other forms. Submit requests to issue Letters of Assignment, support field staff mobilization and repatriation. Update the volunteer tracking system, if applicable. Circulate office leases, agreements, and other documentation for signatures according to the Delegation of Authority. Assist in logistical organization of meetings, working groups and workshops; prepare agendas and take minutes. Coordinate timely mail and package delivery to field offices. Provide support in editing and formatting of reports and documents. Follow up on internal processes, bringing issues to closure. 2) Project Financial Management: Submit field monthly financial requests/advances for approvals. Assists program staff with updating budget/invoice trackers. Process vendor and subcontractor invoices. 3) Procurement, Grants and Contracts: Assist with the procurement of goods and services, subcontract and grant management. Under guidance, review and circulate procurement documents from the field for completeness and accuracy. Prepare and circulate HQ procurements for goods and services. 4) Work Plan, Reporting and Technical Deliverables: Assist with entering financial information into financial and reporting systems. Edit and format project reports and deliverables. Contribute to the development of communications products and success stories. Assist with updating project profiles.

II - NEW BUSINESS DEVELOPMENT SUPPORT: Under guidance, serve as proposal coordinator or in another proposal role, as appropriate. Assist with research, collecting documents, formatting CVs, populating partnering agreement templates and other tasks, as assigned. Draft corporate capabilities and past performance references. Enter budget and other information into relevant databases. Assist with reconnaissance trip logistics.

III - TEAMWORK AND LEADERSHIP: Facilitate collaboration within the Project Operations team, between HQ and field staff, internal departments and external partners. Focus on results and respond positively to feedback. Consistently approach work with energy and with positive and constructive attitude. Provide consistent and clear guidance to staff and clients. Provide surge coverage for other PAs during absences or in times of excessive demands. Other duties as assigned.

Qualifications

Minimum qualifications a Bachelor’s degree in international development, agriculture, finance, economics or a related field required, Master’s degree preferred. Minimum 1 year of relevant work experience required. Knowledge of USAID/USDA preferred. Experience living in a developing country preferred. Excellent verbal and written communication skills required. Proven ability to work successfully as part of a team, as well as independently required. Proven organizational skills and ability to manage multiple tasks with a high degree of accuracy, take initiative, meet deadlines, and be flexible. Fluency in English, professional proficiency in French or Spanish required. Ability and willingness to travel internationally to less developed countries required.

While the requirements listed above are representative of the knowledge, skills, and/or ability required, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How to apply:

Please apply online at http://www.acdivoca.org/work-with-us/ or respond with résumé, cover letter and salary history to Attn: HR/SLD, 50 F Street NW, Suite 1000, Washington, D.C., 20001 or fax +1 202 469 6255. No phone calls please. Only finalists will be contacted. Women and minorities are encouraged to apply. Peace Corps, AmeriCorps, and other national service alumni are encouraged to apply. EOE/AA. VEVRAA Federal Contractor.