USPSC Support Relief Group (SRG) Safety and Security Advisor

Job
from US Agency for International Development
Closing date: 18 Dec 2019

SOLICITATION NUMBER: 720FDA19B00109

ISSUANCE DATE: October 23, 2019
CLOSING DATE AND TIME: December 18, 2019, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Support Relief Group (SRG) Safety and Security Advisor under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

  2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257...
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

The SRG Safety & Security Advisor will provide guidance and support on various operational and policy aspects of the SSU portfolio and may include all or some of the following:

● Monitor security situations in countries and regions in which OFDA has, or may have, staff, and be able to identify current and future risks to OFDA staff and humanitarian programs;
● Work with OFDA Divisions and Regional Teams to coordinate and track the activities of OFDA staff as they relate to security;
● Provide general and country-specific security guidance and briefings to OFDA staff, as needed;
● Assist in OFDA’s management of critical security incidents;
● Deploy to the field in support of OFDA Divisions covering Africa, Asia, Latin America, Europe, Middle East and Central Asia, and their Regional Teams’ operational safety and security needs, including comprehensive risk assessments and development of safety and security risk management plans;
● Exercise substantial latitude for operational security decision-making as delegated by field-team leaders;
● Manage course content and serve as a resource speaker on established SSU training modules at OFDA training courses;
● Assist in the management and administration of grants and cooperative agreements in support of humanitarian security initiatives;
● Review OFDA partner safety and security plans for adherence to USAID/OFDA Guidelines for Proposals;
● Liaise with various elements of USAID, primarily the Office of Security, in both DART/RMT situations and on relevant USAID security policy, and with Mission Executive Officers when in the field;
● Liaise with other USG agencies in the field and in Washington, D.C., as appropriate, especially with the Department of State’s Bureau of Diplomatic Security and Regional Security Officers (RSOs) at post;
● Liaise with the various elements of the humanitarian community in the field and at the headquarters level, including UN Department of Safety and Security (UNDSS), UN Office for Coordination of Humanitarian Affairs (OCHA), local and international NGOs, and members of the International Red Cross / Red Crescent Movement;
● Assist DART Safety and Security Officers with development of deployment-specific Security Plans;
● Serve as OFDA Duty Officer when required;
● May serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary;
● May serve on Disaster Assistance Response Teams (DARTs) which may require immediate (within 24 hours) deployment overseas for an extended period of time;
● As needed, may serve on temporary detail within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
● Apply, based on prior experience, skills in the design and management of humanitarian programs (security or non-security) and staff training, as needed.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international development, humanitarian assistance, operational risk management, crisis management) and a minimum of nine (9) years of relevant work experience, of which at least two (2) years must be with a UN agency, donor agency, or NGO in operational humanitarian assistance, and at least one (1) year of which must be humanitarian field work in a high-risk environment. Experience must include specific Safety and Security and operational risk management responsibilities in the field. The candidate must be familiar with humanitarian programmatic sectors and conversant in the predominant approaches and strategies used to manage operational risk by the humanitarian community (UN, international NGOs, and IOs such as the International Committee of the Red Cross).
OR
Master’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international development, humanitarian assistance, operational risk management, crisis management) and a minimum of seven (7) years of relevant work experience, of which at least two (2) years must be with a UN agency, donor agency, or NGO in operational humanitarian assistance, and at least one (1) year of which must be humanitarian field work in a high-risk environment. Experience must include specific Safety and Security/operational risk management responsibilities in the field. The candidate must be familiar with humanitarian programmatic sectors and conversant in the predominant approaches and strategies used to manage operational risk by the humanitarian community (UN, international NGOs, and IOs such as the International Committee of the Red Cross).

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors are listed in priority order from highest to least. The evaluation of QRF responses and writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)

QRF #1 Briefly describe what you consider to be the most significant development initiative in humanitarian security in the last 10 years; touch on its primary impact on key humanitarian actors;

QRF #2 In 500 words or less, compose a brief memorandum to the head of a program staff describing a safety or security incident (can be fictitious). In the memo, please address the following: describe what you view as the most significant concerns related to this incident; its actual and potential impact on humanitarian field staff and operations; how it may or may not impact the organization’s implementing partners’ ability to carry out donor-funded programming; and any recommendations you may have on how to proceed. Please provide a word count at the end of the memo;

QRF #3 Describe your experience and approach to developing and administering safety and security training and security assessments;

QRF #4 In the context of humanitarian security, describe the value of, and your aptitude for, building formal and informal relationships among diverse communities; and

QRF #5 Give very brief examples of your experience with: improving managerial systems and procedures; advocating for policy revisions and improvements; anticipating problems; and consensus-building.

BASIS OF RATING:

Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.
The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

The Offeror Rating System is as Follows:

QRFs have been assigned the following points:
QRF #1 – 15 points
QRF #2 – 15 points
QRF #3 – 10 points
QRF #4 – 5 points
QRF #5 – 5 points

Interview Performance – 30 points

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100

How to apply:

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.

  2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated.

False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov