USPSC Logistics Specialist

Job
from US Agency for International Development
Closing date: 19 Nov 2019

SOLICITATION NUMBER: 720FDA19B00116
ISSUANCE DATE: October 21, 2019
CLOSING DATE AND TIME: November 19, 2019, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Logistics Specialist under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

  2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257...
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

The Logistics Specialist will provide support for various operational aspects of OPS, as listed below:

Rapid Onset and Complex Emergency Response

• Coordinate with OFDA/Disaster Response Divisions to plan logistics responses to declared disasters, including Urban Search and Rescue (USAR), airlift, sealift, local purchase of disaster relief supplies, and supply chain support;
• Implement and maintain a complete information tracking system that contains detailed and accurate data about logistical responses and on quantities of material dispatched for specific disasters;
• As needed, serve as a technical authority on field assessment missions on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time;
• When in the field, assess the host nation's capability to provide an effective response to specific logistical issues especially in the areas of warehousing, air, sea and ground transportation; and
• Employ the International Assistance Systems Concept of Operations during response activation to support domestic response activities.
Procurement and Transport
• Assist in the procurement of emergency relief commodities and services; and
• Manage current procurement mechanisms, transport contracts, and other third party contracts, and assist in the modifications of awards as necessary. Manage and coordinate actions by USAID, Department of Defense, and commercial transport managers, including conducting market research.

Warehousing and Inventory Management

• Monitor current progress to meet logistical needs; evaluate plans for feasibility, effectiveness, efficiency and economy; develop alternative methods to achieve goals in a wide variety of work operations;
• If assigned, manage a warehouse; inventory, assess, manage and coordinate worldwide disaster relief stockpiles; independently conduct the annual inspection and physical inventory of the OFDA stockpiles in accordance with USAID policy and regulations;
• Maintain a computerized Management Information System that produces reports and provides accountability for inventory management, replacement, transportation, commodity dispatch; and
• Prepare demand forecasts to determine the proper quantities of relief items to procure and preposition in OFDA regional warehouses.

Awards and Programming

• Formulate appropriate supply chain and logistics strategies and policies for OFDA;
• Contribute to the formulation of appropriate strategies for the rest of the USG in disaster and emergency-related situations; and
• Review partner proposals and provide technical guidance on warehousing, transport, and other logistics-related matters such as SPHERE standardization; manage logistics-related awards.
Representation and Training
• Represent and speak on OFDA logistics operations at university lectures, interagency working groups, the Logistics Cluster, workshops, and conferences both domestically and internationally; and
• Provide logistics training to United States Forest Service, USAR and other surge and rotational personnel (also known as Detailers) on OFDA Logistics operations so they can assist during large-scale disaster or multiple disaster situations.

Other

• This position will, on occasion, require weekend work and overseas travel. On the headquarters level in particular, this position requires strong computer skills. On the field level, strong skills in mobile devices is required (remote access communications, tablets, mobile phones, satellite communications, etc.);
• Serve as OFDA Duty Officer when required;
• May serve as needed, on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will vary; and
• As needed, may serve on temporary within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, management, or logistics operations), and at least seven (7) years of relevant experience working in the logistics field, two (2) years of which must include disaster logistics operations based in the field with an NGO or Intergovernmental Organization (IO).

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, management, or logistics operations), and at least five (5) years of relevant experience working in the logistics field, two (2) years of which must include disaster logistics operations based in the field with an NGO or IO.

III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (20 points):

Rapid Onset and Complex Emergency Response
• Demonstrated experience planning logistics responses to declared disasters, rapid onset, and complex emergencies.
• Demonstrated experience conducting assessments and serving as a technical authority on logistical issues.

Procurement and Transport
• Demonstrated experience managing and coordinating the procurement of emergency relief commodities.
• Demonstrated experience with contracting transportation requirements.
Warehousing and Inventory Management
• Demonstrated ability to manage warehouse facilities and inventory, facilitate periodic and annual inspections, and prepare demand forecasts.
• Demonstrated experience maintaining computerized Systems for inventory management and commodity dispatch.

Awards and Programming
• Demonstrated ability to design appropriate logistics strategies in disaster and emergency-related situations.
• Demonstrated experience analyzing proposals and managing logistics related awards.
Representation and Training
• Demonstrated ability to represent and speak on logistics operations to a variety of domestic and international audiences.
• Demonstrated experience providing logistics training.

QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors below are of equal value. The evaluation of QRF responses will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)

QRF #1 Describe your direct experience in conducting international disaster logistics operations with an NGO or UN agency. Include two examples and provide details, such as the type and volume of response and your role in it (to include details on the supply chain volume you managed, size and functions of the team you supervised, the size of fleet managed and the number of offices/warehouses supported, etc.).

QRF #2 Discuss two examples of your personal experience arranging and coordinating multi-modal transportation of commodities in international disaster contexts. One example should be based on an individual experience and another based on your experience as part of a team and the role you played. Include five key considerations when arranging the delivery of commodities to international locations during disaster response operations.

QRF #3 Describe your experience in dealing with foreign governments, U.S. Government agencies, IOs, and NGOs while conducting international disaster logistics operations. Please provide examples of your experience coordinating with the Global Logistics Cluster, the United Nations Humanitarian Response Depot and/or an organization responsible for managing a common service humanitarian pipeline.

QRF #4 In your opinion, what should be the ideal role for Logistics and Procurement Teams during each phase of the program implementation cycle? Specifically, consider the steps in the project cycle from proposal development to implementation.

BASIS OF RATING:

Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Professional Experience factors and the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor under Professional Experience in their resume. This must specifically and accurately describe what experience, training, and/or education they have received as it pertains to each factor. Offerors are required to address the QRFs in a separate document in accordance with the factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Professional Experience and Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

The Offeror Rating System is as Follows:
Professional Experience – 20 points
QRFs have been assigned the following points:

QRF #1 – 10 points
QRF #2 – 10 points
QRF #3 – 10 points
QRF #4 – 10 points
Interview Performance – 30 points

Satisfactory Professional Reference Checks –10 points

Total Possible Points: 100

How to apply:

SUBMITTING AN OFFER
Offers must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit: Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).
Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

Supplemental document specifically addressing the QRFs shown in the solicitation.
USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.
Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.
To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS
Via email: recruiter@ofda.gov