USPSC Deputy Manager for Planning, Venezuela Response Management Team

Job
from US Agency for International Development
Closing date: 21 Nov 2019

SOLICITATION NUMBER: 720FDA19B00106
ISSUANCE DATE: October 10, 2019
CLOSING DATE AND TIME: November 21, 2019, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Deputy Manager for Planning (DMP), Venezuela Response Management Team (RMT) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

  2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsdgov/answer.dosysparm_kbid=d2e67885db0d5f00b3257d3...

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

Management and Supervision
The DMP is responsible for supporting the RM with managing RMT activities, setting the strategy for the response, overseeing the Planning Team, and ensuring actions of these functional areas support the response strategy and goals. Under the leadership of the RM the DMP aims to achieve the following key results:
• Effectively execute OFDA’s mandate and mission for the humanitarian response;
• Ensure strategic focus, productivity, and morale through purposeful leadership;
• Maintain an influential role in representing humanitarian principles and beneficiary and partner needs with USG decision makers;
• Leverage OFDA’s response systems to achieve optimal outcomes for the RMT and beneficiaries; and
• Create an environment oriented to trust, open communication, creative thinking, and cohesive team effort within the team, the wider RMT and DART.

Strategy
• In consultation with the RM and DART Leader, develop the strategic and programmatic transition strategy for the response;
• Ensure team, programmatic, operational, and other actions are aligned with and accountable to the overall response strategy; and
• Conduct regular planning sessions. Ensure regular attendance and contributions from all RMT planning members into the team’s operational planning process.

Planning
• Manage the Planning Section of the RMT;
• Oversee the grant-making process, ensures that all procedures are followed and that the grants support the overall strategic vision established by the OFDA Director;
• Ensure that grant-related activities are recorded in internal systems appropriately;
• Delegate, monitor, and assure completion of tasks assigned to the planning section; and
• Monitor RMT follow-up to DART requests relevant to the planning section, ensures field needs are being met.

Communication
• Advise and support the strategic planning functional coordinators in collecting, analyzing, reporting, and disseminating disaster data information;
• Communicate with participating USG agencies and external organizations to coordinate response activities and negotiate serious and complex issues of considerable consequences related to humanitarian principles, access, and program objectives;
• Support and coordinate the communications of the OFDA Director, RM, the DART Team Leader and the Country Team Leaders aimed at developing informed strategic plans that meet OFDA’s disaster response objectives;
• Support and coordinate communications among key OFDA leaders in this response to assist in developing strategic plans and ensure that response activities meet OFDA’s objectives; and
• Oversee development and clearance of RMT products.

General Duties
• Take measures to recognize the effect of stress in self and team members and take appropriate staff care measures to ensure the well-being of all assigned personnel;
• As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided; and
• Ensure timely reporting of response activities through written cables, analyses, strategies, oral briefings, and other modalities.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to international relations, economics, public health, disaster management, or a related field), plus nine (9) years of progressively demonstrated experience in emergency relief, disaster risk reduction, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations. Experience in managing teams, especially in disaster response environments.

OR

Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics, public health, disaster management, or a related field), plus seven (7) years of progressively demonstrated experience in emergency relief, disaster risk reduction, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations. Experience in managing teams, especially in disaster response environments.

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at

https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors are listed in priority order from highest to least. The evaluation of QRF responses will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)

QRF #1 The DMP is responsible for supervising up to twelve (12) people with a wide variety of responsibilities. Please demonstrate your ability to manage a large and diverse staff in a headquarters setting, including your experience in motivating, empowering, mentoring, and fostering staff development in an intensely busy environment. (Limit response to 500 words.)

QRF #2 The DMP closely supports the RM and will at times be asked to act as the RM when the RM is absent or assigned elsewhere. The RM is responsible for leading the overall team (currently a staff of approximately 23 including DMP and three other direct reports) and represents the RMT to stakeholders including the OFDA Director, senior Agency officials, other USG agencies, and representatives from the humanitarian community. Please describe your experience with leadership roles including representing and coordinating with senior officials. (Limit response to 500 words.)

QRF #3 Please describe your demonstrated program development and management experience in the field of humanitarian assistance and disaster relief, including your experience developing strategic and operational plans. (Limit response to 500 words.)

QRF #4 Please describe your experiences that demonstrate a strong knowledge of the international humanitarian assistance system and the US Government’s role in that system. (Limit response to 500 words.)

QRF #5 Please describe your oral and written communication skills as demonstrated through reports, briefings, and other communications. (Limit response to 500 words.)

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or QRFs may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

The Offeror Rating System is as Follows:
QRFs have been assigned the following points:
QRF #1 – 15 points
QRF #2 – 15 points
QRF #3 – 10 points
QRF #4 – 5 points
QRF #5 – 5 points

Interview Performance – 30 points
Satisfactory Professional Reference Checks – 20 points
Total Possible Points: 100

How to apply:

SUBMITTING AN OFFER
Offers must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include: (a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
    (b) Specific duties performed that fully detail the level and complexity of the work.
    (c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
    (d) U.S. Citizenship
    (e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.). Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  2. Supplemental document specifically addressing the QRFs shown in the solicitation.

  3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS Via email: recruiter@ofda.gov