FilmAid is an international development and humanitarian communications organization that harnesses the power and influence of media and the arts to respond to emergencies as well as promote social change through dialogue in order to protect the wellbeing of displaced and vulnerable populations by building stronger, healthier, and more informed communities around the world. Its work in social behavior change communication (SBCC) spans more than 12 years. FilmAid has been working in Dadaab and Kakuma refugee camps for over 19 years with a wealth of knowledge in behavior and attitudes of refugees and hosting communities concerning their health and social habits.
Position main function:
Efficiently and effectively co-ordinates the financial functions of the organization as to meet overall FilmAid’s goals.
Main Duties and Responsibilities include but are not limited to:
a. Systems, Compliance and Procedures
· Ensure the existence of proper financial systems that facilitate the recording and production of accurate financial reports, meet FilmAid’s internal control requirements and safeguard its assets.
· Ensure that financial procedures are followed by all programmes, and systems developed to accommodate the needs of those programmes.
· Continually review and manage implementation of financial management strategies, policies and procedures.
· Continuously review and communicate cost control systems and procedures, including expenditure, authorization protocols and monitor operations to ensure compliance.
· Ensure compliance with taxation and statutory requirements including preparing and managing VAT, PAYE and other statutory requirements to ensure compliance.
· Document practices including up to date finance and procurement manual in consultation with Country Director.
b. Budgeting and Reporting
· Coordinate the timely, accurate and complete annual budget submissions and revisions.
· Monitor expenditure against such budgets and highlight/address over-budget expenditure situations.
· Prepare financial reports, both internal and donor, according to internal and donor standards.
· Oversee the posting of budgets and entries, timely and accurately.
· Oversee cost allocation systems in accordance to donor regulations.
· Verify system’s reconciliation and verifying system’s balances.
· Verify monthly bank reconciliations by the 10th of each month.
· On monthly basis, meet with the Country Director to review overall performance and implementation levels and discuss short term strategies.
· Report monthly on the financial status of programmes to the Country Director.
c. Cash Management
· Consolidate monthly cash requirements for all locations and ensuring timely information to the Country Director.
· Ensure smooth cash flow between HQ, donors, country office and the field offices.
· Signing of petty cash for field operations.
· Lead preparation for internal and external audits, financial reviews and external audits
· Reviewing and addressing questions of concern from auditors in consultation with Country Director.
e. Human Resource Management
· Plan and coordinate the work of the Finance team and provide leadership including overseeing the preparation and timely submissions and revisions of donor reports.
· Provide supervision and management of the Finance team, participate in the talent acquisition processes of the finance staff, develop and review their job descriptions.
· Lead, manage and motivate the finance team, ensuring that they have clearly defined work objectives and individual/team work plans and understand their responsibilities.
· Ensure compliance with staff continuous development programmes, develop and conduct their Performance Management systems and evaluations.
· Continuous assessment of the competence of the team, offer coaching, mentorship support and training as needed and identify staff training and development needs.
· Ensure positive team atmosphere, provide appropriate support to staff and ensure talent attraction and retention.
Ensure good external communication including with auditors, partners and funders.
Key in developing the organization’s overall strategy and drive FilmAid’s mission.
Perform any other duties and represent the Country Director.
Qualifications and Requirements:
- Bachelors Degree in Accounting or Finance.
- Qualification in certified public accounts (CPA) or Association of Chartered Certified Accountants (ACCA).
- At least 4 years’ experience of financial management preferably with a humanitarian organization.
- Extensive understanding of donor/partner requirements, regulations and agreements.
- Commitment to humanitarian principles and action.
Skills and Competencies:
- Budgeting and budgetary control.
- Financial reporting skills.
- Decision making and problem solving skills.
- Ability to work under pressure and attention to detail.
- Ability to use various finance programs (QuickBooks, Ms Word, Ms Excel).
- Good planning skills, honest and reliable.
- Very good reporting skills.
- Ability to work alone and in a team.
- People management skills.
Interested and qualified persons with the required experience are invited to submit their applications with only Cover Letter, CV and 3 references to Email address: firstname.lastname@example.org on or before 23rd October, 2019 and clearly indicate on the subject line as ‘Finance Manager’ and stating your expected remuneration for this role.
Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.
Only short-listed candidates will be contacted.
FilmAid is an Equal Opportunity Employer.