Grants and Compliance Officer

from Jesuit Refugee Service
Closing date: 30 Nov 2019

Job Title: Grants and Compliance Officer

Department: Programs

Location: Washington, D.C.

Supervisor: Director of Programs

Estimated Travel: 20-30%

Jesuit Refugee Service/USA

The mission of Jesuit Refugee Service/USA (JRS/USA) is to accompany, serve, and advocate for refugees and forcibly displaced persons. JRS works in more than 50 countries worldwide to meet the educational, health, psycho-social and emergency needs of over 677,000 refugees and other forcibly displaced persons regardless of race, ethnic origin or religious beliefs. For more information about JRS/USA please visit our website:

Job Description

Reporting to the Director of Programs, the Grants and Compliance Officer will support the daily operations of the Program Department, including grants management, reporting, tracking spending against budgets for overseas programming, and coordinating with donors on contractual issues. The Grants and Compliance Officer will work closely with JRS/USA Program Officers, global JRS offices, as well as the JRS/USA Finance Department, to ensure that all funding provided by JRS/USA to support overseas refugee assistance programming is in line with donor requirements. The Grants and Compliance Officer must be capable of making independent judgments to determine appropriate courses of action, and must take initiative in performing job duties. The position is based in Washington, D.C. and requires 20-30% travel.


Grant management

· In collaboration with the Finance Department, review finance reports to ensure the reliability and integrity of financial information and the means used to identify, measure, classify, and report such information.

· Analyze program and financial reports to verify that spending and program activities are in alignment and compliant with private and US government grant regulations.

· Support the Finance and Program Departments with the review and analysis of project and program budgets and proposals.

· Coordinate with global JRS offices to address any US Government grant-specific stipulations in a timely and accurate manner, such as

o Approval for construction

o Inventory reports

o VAT reports

o Branding requirements

o Maintenance of personnel files

· Coordinate financial and program reporting of JRS/USA private grants awarded to global JRS offices.

· Travel to the field as necessary to monitor program quality and progress and provide training on US institutional and private funding guidelines.

· Review any subcontracts and service agreements to guarantee adherence to JRS and donor policies, procedures, rules, and regulations.


· Ensure program compliance with internal and donor-mandated requirements, assist in the monitoring of grants and programs funded through US institutional and private donors, and promote a culture of compliance and ethics throughout the organization.

· Manage donor communication on compliance-related matters as needed and act as a channel of communication to receive and direct compliance issues to the appropriate resources for follow-up and resolution.

· Ensure that JRS policies, documents, and standard operating procedures such as program, administration, finance, procurement, and human resources comply with institutional and private donor regulations.

· Train/refresh global JRS offices on US Government-funded program compliance requirements, produce compliance knowledge materials to share with offices, and work as a liaison between JRS offices and donors to respond to any compliance-related matters that arise.

· Identify potential areas of compliance vulnerability and risk, develop corrective action plans for resolution of issues, and provide guidance on how to avoid or handle similar situations in the future.

· Remain informed of any changes or updates to US Government and other institutional donor regulations and communicate these changes to affected offices.

· Coordinate with JRS Human Resource staff to promote compliance with JRS frameworks and guidelines (Code of Conduct, Protection from Sexual Exploitation and Abuse (PSEA), Child Safeguarding, Security Plans, etc.) and ensure these guidelines adhere to institutional donor requirements.

· Provide compliance-related guidance in the exploration of new funding opportunities.

· Carry out any other tasks as assigned by the Director of Programs


· Bachelor’s Degree in International Relations, Business Management (Administration), Economics and other related fields. Master’s Degree is preferred but not required.

· Solid knowledge of, and experience working with, institutional donors, including during the contracting and award management process, or willingness to learn. Experience with U.S. Department of State or USAID strongly preferred.

· Knowledge of U.S. Government grant management regulations and policies.

· Knowledge of contract management and procurement.

· Minimum of 2-4 years of experience in the nonprofit industry, preferably related to emergency relief, international development, or with a non-governmental organization or donor agency.

· Ability to communicate and develop key working relationships remotely with international colleagues in a diverse, multi-cultural environment.

· Excellent interpersonal skills and ability to work in a team environment.

· Excellent computer skills, including Word, Excel, SharePoint, Teams, email, and other programs.

· Excellent communications skills (oral and written) in English, including editing and writing.

· Proficiency in French or Spanish is preferred.

· Authorized to work in U.S. required .

JRS/USA is an Equal Opportunity Employer, JRS/USA does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, sexual orientation or any other characteristic protected by the law. We welcome applicants from a diverse spectrum of qualified candidates.

How to apply:

To apply please send your resume and cover letter to