Reporting directly to the Head of Support Services, the Procurement Specialist is expected to perform the following duties and responsibilities, but not limited to:
- Identification of procurement needs at the project development stage;
- Preparation of realistic procurement plans and development of appropriate procurement strategies;
- Conceptualization, elaboration and implementation of procurement and contract strategy including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, administration of the contract and the performance management of the contractors, legal considerations and payment conditions as well as risk assessment.
- Preparation and review of technical specifications and/or terms of references
- Management of procurement contracts;
- Assistance in cost estimations for the required goods/services;
Regular reporting on acquisition processes using procurement process monitoring systems and mechanisms
Analyse the quality of goods and/or services delivered in relation to the needs of the operation/stakeholder and established quality standards.
Working with concerned stakeholders on procurement needs, providing technical support on specifications, cost implications and logistics for safe delivery both externally and internally;
Finalising specifications and preparing shortlists based on needs and investigation of related market, identify suitable vendors with due consideration to price, quality, delivery time, warranty and after sale servicing where applicable;
Developing and issuing invitations to bid, requests for quotation, and requests for proposals;
Publishing procurement advertisements and awards and maintaining a database on procurement activities;
- Evaluating submissions to ensure technical compliance with the project’s needs and cost-effective purchase of goods and services;
- Ensuring all procurement actions are conducted as required according to UNOPS Financial Rules and Regulations and the applicable policies and procedures as well as the highest degree of personal and professional ethics.
- Establishment of Long Term Agreements (LTAs) and/or service contracts as an when necessary either through standard or emergency procurement procedures in compliance with the Procurement Policy
- Master’s Degree preferably in Procurement and Supply Chain Management, Business Administration, Public Administration, Finance, Accounting, Economics or related field.
- First Level University Degree with an additional 2 years of relevant experience may be accepted in lieu of the Master’s Degree requirement.
- Minimum 5 years relevant experience in procurement management, 2 years of which at least using UN procurement guidelines
- Experience in conducting training on subjects related to procurement and contract management activities.
- Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations a distinct advantage
- Previous work experience in Afghanistan or similar conflict/post-conflict environment an asset
- Relevant certification in procurement and supply chain (CIPS) a distinct advantage
- Fluency in English both written and verbal is required.