Head of Finance and Administration (URGENT)
About Help – Hilfe zur Selbsthilfe:**
Since 1981 “Help – Hilfe zur Selbsthilfe” has provided fast and sustainable support to people in need worldwide.
Our aim is for all human beings to live dignified, peaceful and safe lives of their own accord. Help assists people in need towards achieving self-reliance, irrespective of their gender and political or religious values. Help provides emergency relief after disasters, and assists with reconstruction and long-term development of all spheres of life. In the long run our goal is to reduce the vulnerability of communities to new conflicts or natural disasters and to strengthen their resilience. Help - Hilfe zur Selbsthilfe is active worldwide in 22 countries in the areas of health, reconstruction, climate protection, disaster preparedness, Education, refugee relief, livelihood and food security. Active in Mali since November 2013, Help – Hilfe zur Selbsthilfe, intervenes in the areas of economic recovery, health, food security and WASH and Gender based violence.
About the position:
Providing support to Help - Hilfe Zur Selbsthilfe Mali country office, regarding administration and finance. Ensuring compliance with the financial regulations of Help - Hilfe zur Selbsthilfe and giving advice and training in regard to the daily business routine, with a focus on the reporting and using of the WINPACCS accounting software, including quality and timely internal and external reporting, performing quality financial management analysis for decision. He /she will proactively work with other departments (logistics and program) on key issues and opportunities to find and implement solutions at the country office and implementing partner office level in coordination with Country Director. He/ she will be supported and supervised by the Country Director but must be able to anticipate activities outcomes and to prove initiative in achieving Help- Hilfe Zur Selbsthilfe Mali objectives.
Tasks and responsibilities:
Under the supervision of Country Director, he/she is responsible to:
1- Policy and Strategy Development
Provide program support, participate to coordination, supervision and monitoring designed to meet program objectives
Contribute to the country strategic planning process and provide regular updates
Support HQ management in establishing a financial risk management system and contribute to the implementation of mitigation mechanisms especially in regard to country office financial reviews
Develop standardized financial and administrative templates and tools and ensure the use of the common filing system.
2 - Financial Accounting, Reporting, Monitoring
Provide support to Help –Hilfe Zur Selbsthilfe office and implementing partner offices to ensure that all financial transactions are uploaded monthly and proper EOPs are done
Perform quality reviews and analysis of monthly and annual financial reports of country offices and implementing partner offices
Perform comprehensive reviews of country office and implementing partner office financial reports including performance analysis in the following areas: balance sheet, income statement, cash, grants/contracts, unrestricted and general contributions, actual expenses vs. budget, forecasting and budgeting, adequacy of adherence to generally accepted accounting principles and Help-Hilfe zur Selbsthilfe financial procedures
Provide ongoing support and feedback to Help-Hilfe zur Selbsthilfe Mali team to improve the effectiveness in financial management
In collaboration with the Finance team and Country Director, identify and implement preventive and corrective actions to address issues found during the reviews
Review donor financial reports for submission and oversee the correct filing
Coordinate the process of Mid- term financial review by ensuring meeting the deadlines
Conduct regular monitoring trips to the Bases inside the Country and implementing partner offices in coordination with the respective program coordinator to monitor the financial documentation
Internal control and compliance:
Ensure compliance with Help - Hilfe Zur Selbsthilfe principles, norms as well as Funders rules and Malian legislation
Work with Help - Hilfe Zur Selbsthilfe team to mitigate fraud, conflict of interest and legal ramifications of Help- Hilfe Zur Selbsthilfe activities
Evaluate a current internal control system et provide adjustments when needed
4. Management / administration:
- Ensure that all the legal documents are in line with the Malian laws and regulations
Develop and periodically review country or field office specific policies and communicate them to teams and Headquarter in Bonn
Oversee database and file management for administration resources and documents
Supervise the relation between Help-Hilfe Zur Selbsthilfe Mali and legal adviser
Complete other duties as assigned by the Country Director or designated as required.
Master’s degree, in Business Administration, accounting, Finance, or related field,
At least 5 years’ experience in Accounting, and finance senior positions preferably with international NGOs
Excellent verbal and written communication skills, organizational and prioritization is required
Strong computer skills in Microsoft Office applications
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members
Must fluency in French and advance level in English.
Qualified applicants are requested to submit their CV, motivation letter to: firstname.lastname@example.org with subject line: " Head of Finance and Admin Mali ”.