Temporary Grant Compliance Advisor
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Program / Department Summary
The Finance and Compliance Support Unit (FCSU) provides support to Mercy Corps' field operations in the areas of finance training, finance systems and processes, compliance with internal policies and procedures, and compliance with donor regulations. Our mission is to increase the level of knowledge and the availability of tools and resources to promote the highest possible standards of financial accountability, transparency, efficiency and donor compliance.
General Position Summary
The Grant Compliance Advisor will provide guidance and support to Mercy Corps' field and HQ operations, including financial, program and administrative staff, in the areas of donor regulations compliance, subaward compliance, ineligibility checking, and internal policy compliance.
Essential Job Responsibilities
- Act as the primary “FSCU Compliance Help Desk” function. This function entails serving as a resource for and providing counsel to the International Finance team, Program team and the field in reviewing grant agreements and other compliance-related documents. Be available to answer and/or research compliance related questions from International Finance, the Program Department and field teams. Escalate issues as needed to Director of Grant Compliance.
- Design and create new compliance guides and templates as need arises, and maintain existing compliance templates for changes in regulations.
- Lead or assist with compliance related special projects, such as the researching of new donor requirements, supporting donor inquiries or responses, or developing compliance systems, as assigned.
- As assigned, perform periodic compliance monitoring of specific procedures or areas related to field operations.
- Lead or assist with audit responses related to compliance in coordination with the FCSU, Legal and International Finance teams. Deploy to the field to assist in the gathering of documentation or to support in-country audits as needed, as assigned.
- Deliver or assist with delivering other finance training conferences and/or programs, such as periodic webinars.
GUIDANCE AND PROJECT MANAGEMENT FOR ORGANIZATION-WIDE COMPLIANCE AND SUBAWARD SYSTEMS AND PROCESSES
- Manage the process for setting up new US and International subawards in Mercy Corps' financial system (Serenic Navigator).
- Support the field by providing review and quality control of the set-up of new subawards in local Navigator companies to ensure the completeness and accuracy of the master subaward data, including all terms and conditions, milestones and certifications.
- Supervise the work to collect the necessary documentation and regularly update the terms and conditions, milestones and financial reporting for the US and International subawards in the Portland Navigator company.
- In coordination with the Subaward Compliance Officer (SCO) and the Director of Grant Compliance, provide backstopping support for departmental subaward responsibilities, including drafting and negotiating subaward agreements and modifications based on agreed procedures, reviewing pre-award assessments and audit reports, entering or reviewing tracking information in Navigator and other support.
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
ACCOUNTABILITY TO PARTNERS
- Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our partners and to international standards guiding international relief and development work, while actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
- Reports Directly To: Director of Grant Compliance
- Works Directly With: Field personnel, including Country Finance Managers, Country Directors and Program Managers; International Finance; Program Operations; Internal Audit; Global Procurement and Logistics; and HQ Corporate Finance
Knowledge and Experience
- This position requires a BA/S or equivalent in finance or a relevant field.
- 5-7 years of progressive grant management experience in a medium to large international organization, including responsibility for grant management, compliance systems, and subaward administration, is required.
- An advanced knowledge of the rules and regulations governing the management of US Government grants (particularly USAID, Dept. of State and USDA) and other donor-funded grants is required.
- Demonstrated experience and understanding of generally accepted accounting principles, financial reporting, accounting systems, budget development and administration is required.
- Effective verbal and written communication, analytical, organizational and prioritization skills as well as presentation skills are necessary.
- Employment overseas and experience working for an NGO with high levels of USAID funding is preferred.
Proven ability to successfully communicate concepts, procedures and objectives and initiate and maintain positive relationships with field staff, program staff and donor agencies is necessary. The ability to read, understand and interpret detailed award terms and conditions as well as maintain a detailed knowledge of the regulations will be a critical success factor. A high level of attention to detail in all aspects of their work is a necessity. The Grant Compliance Advisor must be able to conduct themselves with a high degree of integrity and objectivity while also working towards an overall objective of positively promoting compliance.
Living Conditions / Environmental Conditions
The position is based in Portland, Oregon.
Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/STA to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Fostering a diverse and open workplace is an important part of Mercy Corps' vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.