IRAQ – ADMINISTRATION COORDINATOR – ERBIL

Job
from Solidarités International
Closing date: 13 Dec 2019

Desired start date: December 1st, 2019**
Duration of the mission:** 6 months to 12 months
Location: Erbil

ABOUT THE MISSION IN IRAK …

The mission has a forecasted budget of about 8M Euros for the year 2019. It operates from Aden, where the coordination is based, and 2 operational field bases located in Al Turbah and Al Mokha. The mission is composed of 22 expatriates and about 90 national staffs. Objectives for the mission for 2019 is to strengthen its Emergency Response capacity, and develop operational capacity in Taizz city.

In Al Mokha, SI implements emergency WASH and Food Security programs, funded by ECHO, HYPF (Humanitarian Fund), and CDC (French Ministry of Foreign Affairs). WASH activities entail water trucking, rehabilitation of water network, construction of emergency latrines and showers, distribution of hygiene kits, and hygiene promotion. Under its FSL portfolio, SI distributes unconditional, multi-purpose cash to IDPs.

SI has been one of the first humanitarian actors to access the West Coast, and remains as of today positioned in hard-to-reach areas close to the frontline of Hodeidah. SI aims at maintaining this positioning and further expanding its presence in southern districts of Hodeidah. After a significant scale up in financial and operational volume on the West Coast in 2019, SI is expecting to maintain a similar portfolio in the area for 2020.

ABOUT THE JOB

General objective:

Under the management of the Country Director, the administrative coordinator will direct and coordinate all administrative, HR, accounting and financial services associated with the mission.

He/she will take part in defining Solidarités International’s human resources policy, and ensure that it is followed.

As coordinator, he is responsible for the mission’s financial balance.

He/she will monitor adherence to Solidarités administrative procedures and donor procedures as well as to the laws of the country in which intervention is taking place.

He/she is the point of reference for the mission, and the link between headquarters and the mission for all administrative matters.

About the position :

  • HR Management of Expatriate and National Staffs : Briefing, recruitment, data payroll
  • Guarantee the respect of the HR and Finance process of the mission
  • HR sizing and strategy consolidation from the bases
  • Manage the Admin Coo Assistant
  • Technical support to the Field Team
  • Mission Accountancy Management
  • Allocation Board consolidation + analysis
  • Prepare, monitor and revise the mission’s financial programming
  • Complete the consolidation of monthly budget follow up and ensure that the mission remains financially stable
  • Prepare and assist with possible audits or inspections
  • Consolidate datas in proposal budgets
  • Manage the cash flow between headquarters and the mission and the bases
  • Contracts Financial reporting management
  • Registration Follow up

Specific Challenges :

  • Fund reception complicated: imagination to find solutions needed
  • Financial Mission coverage weak, budget flexibility and manipulation knowledge needed

Responsibilities:

Management:

  • Admin Coo Assistant
  • Cleaner
  • Functional : Admins Assistant Field

Remote management experience and skills is an advantage.

Team super motivated, qualified and helpful.

YOUR PROFILE

Specific skills and experience:

Education and experience

  • Diploma in administrative and financial management.
  • Previous experience in administrative and financial management for an international NGO (at least two years).
  • Previous experience in unstable environment (conflict / post conflict country)
  • Experience of team management
  • Experience of both Administration and Finance management
  • Multi-project support experience

Knowledge and technical skills

  • Knowledge of Saga softwares
  • Knowledge of Solidarites rules, tools and procedures
  • Good and proven writing and spoken English are required
  • Knowledge and experience of the Yemen or Middle-eastern countries appreciated
  • Arabic and/or French speaking is an asset

Transferable skills

  • Good analytical and writing/editing skills
  • Good communication and diplomatic skills
  • Good organization skill
  • Good pedagogical skills

Soft skills:

  • Strong interpersonal skills
  • Skill transfer ability highly appreciated
  • Anticipation and self-organization capacities
  • Great work and stress management capacities
  • Willingness to work in complex and volatile environments
  • Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment and across various time zones

Language:

Fluent English (written, spoken and read) is mandatory

SI WILL OFFER YOU

A salaried post:
According to experience, starting from 2640 euros gross per month (2400 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of 750 USD. SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.

Vacation:
During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. Our policy was just modified: from now on, Solidarités offers you 7 working days ever three months, with a 850 USD allowance for each break. In addition to these regular break, SI adds a day off per worked month. These days off as well as the breaks are not deducted from the paid leaves that are paid every months with your salary as they are offered by the organization.

Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

LIVING CONDITIONS AND SECURITY :

Good living conditions in Erbil: individual rooms, fully equipped guest house and office, possibility to walk in the neighborhood, lots of restaurant, no curfew. Nevertheless, movements by foot for female staff alone at night are not allowed due to risks of harassment, dedicated taxi drivers or SI drivers are identified.

Fully equipped Guesthouse/Office in Mosul: The expatriate cannot stay overnight if alone in the base. In that case he/she does have to do the back and forth between Erbil and Mosul (1h30 by the road). The expatriate team (PM & Field Co) stays the all week and come back to Erbil for the week-end. The curfew is now at 6pm. No cook, the food is bought outside (plenty of restaurant, and food product in the market).

Erbil security situation is stable, however the situation is prone to changes due to the political situation. Though the living environment in Erbil feels safe, there are still risks, including the risk of car accidents, robbery/theft and sexual harassment (in particular from taxi drivers to female expats). The major risks currently are from ‘wrong time, wrong place’ incidents, such as small arms fire resulting from personal disputes. There is no curfew in Erbil.

Security in Mosul city is volatile, but relatively stable day-to-day and is a permissible operating environment for NGOs. This security situation can deteriorate rapidly within the city so strong security processes remain in place and the context is constantly monitored. There is a large presence of armed actors who control different areas (various PMU factions, Iraqi Army, Police etc) which remains a risk for power struggles and security incidents. There are occasional VBIED incidents within Mosul city with no confirmed authorship, criminal activities such as burglary, homicide, and police search and arrest operations (often related to suspicions of IS-affiliation) take place across the city daily. NGOs have not been targeted in the last few years and are not often caught in these incidents for being in the wrong place at the wrong time.

How to apply:

Does this description fit you? Please send us your CV and Cover letter in English via this link:

https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?i...

CV only applications will not be considered.

NB: The vacancy may close before the deadline. Thank you for your comprehension

For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/