Finance Officer (Open for Egyptians Only)
Positive Planet International
Positive Planet International (PPI) is a non-profit organization with a mission to help men and women across the world to create the conditions for a better life for future generations. Positive Planet was created out of the growth and transformation of PlaNet Finance, which had a mandate to fight poverty through the development of an inclusive financial sector. Having developed our experience in microfinance, which remains an important component of our activities, Positive Planet has expanded to also run projects centred on entrepreneurship, financial education and value chains. The headquarters of Positive Planet are in Paris, France, and a regional office is located in Maadi, Egypt. For more information, visit www.positiveplanet.ngo.
The Finance Officer has a critical role within a small and enthusiastic team. The post is being recruited to support the organization in maintaining financial procedures & systems, budgeting, management accounts and record keeping.
We are looking for a highly motivated and experienced individual who is capable of working independently and can identify and implement ways of improving working practices and processes.
Reporting to the Regional Finance and Administration Manager, S/he will provide regular support to accounting and finance operations in Egypt and other countries in the region.
Areas of Responsibilities
Accounting & Finance:
- Perform daily bank payments and ensuring all payments are made in compliance with Positive Planet and donors’ policies & procedures. Payments should be supported with adequate supporting documents before submission for approval from Regional Finance Manager (RFM).
- Responsible for all bank payments data entry of all expenditure and income.
- Prepare all payment vouchers & ensure accounting dimensions are accurately added.
- Ensuring that all the vouchers and supporting documents are properly organized and filed, and that they are in compliance with internal audit requirements.
- Upload monthly transactions to SAP system within the first five days of each month.
- Assisting the RFM with the preparation and collation of new & planned budgets into Budget system.
- Assist RFM in Month End and Year End closing procedures.
Advising the RFM of any operational problems or discrepancies relating to the financial management of the project.
To ensure that an adequate level of cash flow is maintained in consultation with the budget holders of each project.
Preparing advances and settlements of advances, as well as keeping and updating the control records of all outstanding advances.
Assisting project staff in providing proper project/account codes.
Responsible for ensuring that all payments are made on time.
Produce monthly reports & circulated to RFM.
Assist Budget holders in preparation of financial reports & printing all required expense reports.
Perform financial monitoring visits to current partners, review supporting documents to financial reports and prepare a visit reports for comments and recommendation.
Review Partners financial reports after receive approval from project officers.
Maintain the filing system of Bank financial records.
Maintain the filling system for partners financial reporting.
Support budget holders in expenditure analysis.
Other duties as required within the job purpose.
Procurement & Administration:
Ensure procurement policy contained in the procedure manual have been strictly followed and adhered.
Coordinate with RFM to identify the most appropriate suppliers to fulfill purchase requests, raising efficiency and achieving greater cost-effectiveness with high quality.
Ask for quotations and researching vendor prices in addition to negotiating with vendors.
Ensure requested goods have been procured in a timely and cost-effective manner within donor regulations and ensure paperwork is completed efficiently.
Create or review purchase orders on SAP system with its electronic requisition slips.
Prepare/update fixed assets register and ensure adding the newly purchased assets with ID labels.
Perform physical count/check for all office assets and match them with the asset register in regular basis.
Administering payroll and maintaining employee records.
Act as a focal point between employees and medical insurance company.
Responsible for medical insurance tracking sheet for annual settlement purpose and monthly accruals.
Ensure having safety and security procedures for the office including all the assets.
SKILLS AND BEHAVIOURS (our Values in Practice)
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Positive Planet values
Builds and maintains effective relationships with colleagues, donors and external partners.
Good communication skills.
Honest, encourages openness and transparency
Qualifications and Experience
- Bachelor degree in Finance/Accounting.
Recommended a minimum of 3 years in finance & projects experience in an INGO environment, including experience in different donor’s policies and procedures specially EU.
Comfort and experience with using financial analysis techniques using Excel/ data base connectivity and tools for managing data.
Previous experience with ERP systems.
Ability to plan and organize a workload that includes diverse tasks and responsibilities.
Excellent oral and written communication skills in English and Arabic
Ability to submit a timely and accurately reports and data.
Good communication skills and ability to support and deal with different staff member from different functions, donors and partners. A commitment to the values and principles of Positive Planet.
Interested candidates should send an updated CV and a motivation letter in English to firstname.lastname@example.org no later than October 20, 2019 with “PPI Finance Officer” in the subject line.
Applications will be reviewed on a rolling basis, and only short-listed candidates will be contacted
Applications received after the closing date will not be considered
Applications with no motivation letter will not be accepted. No phone calls please