Grant Manager - Caribbean region

Job
from Expertise France
Closing date: 25 Nov 2019

Project description

The Caribbean OCTs Resilience, Sustainable Energy and Marine Biodiversity Programme (ReSEMBiD) is financed under the 11th European Development Fund (EDF) Caribbean OCT Regional Programme. The primary stakeholders are the 12 Caribbean OCTs:

  • Anguilla, British Virgin Islands, Cayman Islands, Montserrat, Turks and Caicos Islands
  • Aruba, Bonaire, Curaçao, Saba, Sint Eustatius, Sint Maarten
  • Saint-Barthélemy

The Prime Minister of Sint Maarten has been designated Regional Authorising Officer (RAO) for the 11th EDF Caribbean Regional Programme, and as such represents the 12 Caribbean OCTs vis-à-vis the EU. The RAO liaises with national authorities and other stakeholders of the Caribbean OCTs and plays a key role in information-sharing and knowledge management. Various stakeholders can be identified in the individual OCTs: governmental representatives, NGOs, focal points for the regional programme and departmental staff dealing with resilience, climate change adaptation, disaster preparedness, energy and biodiversity, research and/or educational institutes, gender groups, private sector.

The Programme will be implemented throughout the twelve Caribbean OCTs, though specific locations of the activities will be determined as formulation and implementation begin. The project team will be based at Sint Maarten and will be supported by Expertise France Headquarters in Paris, France.

The overall objective of the Programme is to support the sustainable human development efforts of the Caribbean OCTs. Operational objectives will be formulated further to a consultation process with the Caribbean OCTs, and will be based on the three component pillars of the Programme as signified below.

  • Sustainable Energy: To increase energy efficiency of infrastructures with high impact on energy consumption;
  • Marine biodiversity: To improve protection and sustainable management of marine biodiversity in OCTs;
  • Resilience: To increase the resilience of Caribbean OCTs to adapt to extreme and recurrent natural events (cross-cutting component).

Expertise France aims to contribute to the sustainable human development of Caribbean OCTs. Building resilience to the effects of climate change, striving towards a low-carbon economy and protecting marine biodiversity will contribute to sustainable socio-economic development in the Region, including gender equality.

The largest part of the Action will be dedicated to the operationalization of the regional strategy through financial support to pilot actions. Topics and priorities which will be tackled though the different calls for proposals and calls for tenders will be determined during the phase of definition of the regional strategy.

The methodology from which the calls for proposals and calls for tenders process will be driven must be flexible enough to be adaptable to the specificities of the Action and of the context of each beneficiary. Combining a maximum of options in the way the calls of proposals and calls for tenders can be managed will also secure the process efficiency, maximizing the total of activities that can be implemented.

The aforementioned principles will be important considerations in the assessment of candidates’ suitability.

Job description

Expertise France is recruiting a Grant Manager to support the setting-up, management and monitoring of grant-funded projects or procurement based projects within the scope of the ReSEMBiD programme.

He/She will work under the supervision of the Finance and Administrative Director of the programme based in Sint Maarten, and in close collaboration with the Expertise France project manager and EF’s legal Affair department based in headquarters.

He/she will:

Grant / procurement award procedure

  • Prepare the call for proposal / call of tender and elaborate the guidelines / terms of reference for the calls in conjunction with the ReSEMBiD programme managers and experts, and other potential parties. The call for proposal and call for tenders must be designed and implemented according to the rules set in the Practical Guide to Contract Procedures for EU External Actions (PRAG)
  • Prepare a work calendar for the call for proposals / call for tenders and support the implementation of the work calendar (deadline compliance)
  • Support the preparation of the ToRs of the evaluation committee (role and responsibility, list of potential members)
  • Support the award notification process
  • Support the financial and procedural management of the awarded grants

Grant management

  • Prepare grant agreements or contracts and subsequent amendments
  • Review grant budgets submitted by implementing partners, verify their consistency with prevailing market rates; assist in discussion/negotiation of costs/fees as required; provide critical feedback to the implementing partners
  • Ensure that reporting requirements are adhered to and liaise closely with the programme managers and experts teams on any delays or difficulties
  • Review financial reports and inform the programme focal points or the supervisor on the findings
  • Review payment requests and ensure payments are processed based upon the grant agreement and agreed payment schedules
  • Communicate with and provide guidance/advice to implementing partners on grant-related and financial matters, in collaboration with the programme managers
  • Resolve routine operational and process issues related to grant management, and refer complex issues to the supervisor with recommendations for courses of action
  • Ensure operational and financial closure of grants in line with requirements
  • Contribute to the coordination and follow up on the audits of Implementing Partners
  • Highlight risks and delays to the supervisor as appropriate
  • Actively compile issues, lessons learned and best practices, and share knowledge and best practices within the ReSEMBiD team and with Implementing Partners, on financial and organizational management

Documentation

  • Monitor information related to contractual arrangements – on audits, inventories, utilization and all such elements in the contracts and grants;
  • Maintain a database/archive of all grant related information and documentation of all the implementing partners;
  • Keep the supervisor updated on progress and issues, and prepare briefing materials as requested for discussions on grant status;
  • Other duties as may be assigned by the supervisor

Qualifications and skills

  • Bachelor's degree in Business Administration, Public Administration, Economics, Project Management or related field is required
  • Master's degree with above mentioned field will be considered as an asset.
  • Strong autonomy and impartiality
  • Strong organizational and coordination skills
  • Excellent communication, analytical, drafting and reporting skills
  • Excellent command of English
  • Knowledge of French or Dutch is an asset

Professional experience

  • At least 5 years of experience in funds and grant management with EU (or equivalent donor)
  • At least 3 years of experiences in the preparation of grant procedures (identification of guidelines, grant management, participation in evaluation committee...)
  • An experience in assessment, appraisal and programme management process, including quality control
  • Experience in European Public Procurement
  • Knowledge of the PRAG is compulsory
  • Budgeting and PCM skills
  • Experience managing grants at a regional level is highly appreciated
  • Practical experience working on Caribbean region’s policies and on environmental issues in particular is an asset

Other information

  • Location: Sint Maarten
  • Starting date : January 2020
  • Type of contract : depending on profile and experience
  • Duration: 1 to 2 years (renewable)
How to apply:

Documents to submit

  • CV with references
  • Letter of motivation

Together with CV, candidates have to give full coordinates of the company which is to be contracted by Expertise France.

Please send your documents by email, signifying the name of the position being applied for on the subject line:

javier.perez@expertisefrance.fr; alain.chhuor@expertisefrance.fr