YEMEN – ADMINISTRATION MANAGER – AL MOKHA

Job
from Solidarités International
Closing date: 12 Dec 2019

Desired start date: December 1st, 2019**
Duration of the mission:** 6 months
Location: AL Mokha

ABOUT THE MISSION …

The mission has a forecasted budget of about 8M Euros for the year 2019. It operates from Aden, where the coordination is based, and 2 operational field bases located in Al Turbah and Al Mokha. The mission is composed of 22 expatriates and about 90 national staffs. Objectives for the mission for 2019 is to strengthen its Emergency Response capacity, and develop operational capacity in Taizz city.

In Al Mokha, SI implements emergency WASH and Food Security programs, funded by ECHO, HYPF (Humanitarian Fund), and CDC (French Ministry of Foreign Affairs). WASH activities entail water trucking, rehabilitation of water network, construction of emergency latrines and showers, distribution of hygiene kits, and hygiene promotion. Under its FSL portfolio, SI distributes unconditional, multi-purpose cash to IDPs.

SI has been one of the first humanitarian actors to access the West Coast, and remains as of today positioned in hard-to-reach areas close to the frontline of Hodeidah. SI aims at maintaining this positioning and further expanding its presence in southern districts of Hodeidah. After a significant scale up in financial and operational volume on the West Coast in 2019, SI is expecting to maintain a similar portfolio in the area for 2020.

ABOUT THE JOB

General objective:

The Yemeni mission is looking for a Base Administrator to support in the administrative management of a base with a growing number of grants and a young and expanding team. The position is based in Al Mokha covering the program activities located across the surrounding areas of the West Coast, with an ongoing geographical expansion and the possible opening of a sub-base/field office.

Under the supervision of the Field Coordinator, the Base Administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International procedures.

He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers.

He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base.

Priorities for the 2/3 first months:

  1. Support in the strengthening of the BFU process for all grants and training of the team as required for this
  2. Continue building the capacity of Admin Assistant through formal and on-the-job training in anticipation of possible remerging of the Log/Admin position
  3. Improve the HR management at base level through the set-up of a training plan for the national team and ensure an adequate follow up of each staff

Responsibilities:

Management:

The Administrator manage a team of 1 admin assistant, 1 cook and 1 cleaner.

YOUR PROFILE

Education and experience

  • At least 1 year of experience as Administrator or related position
  • Previous experience in unstable environment (conflict / post conflict country)
  • Experience in working in tense security context with strict security rules

Knowledge and technical skills

  • Knowledge of administrative processes (both finance and HR)
  • Knowledge of SI works, processes, ways of work and philosophy is an asset
  • Good and proven writing and spoken English are required
  • Proven command of SAGA and HR software
  • Arabic speaking is an asset

Transferable skills

  • Good analytical and writing/editing skills
  • Good communication and diplomatic skills
  • Good organization skill
  • Good pedagogical skills

Qualities:

  • Willingness to build capacities, train and mentor
  • Strong interpersonal skills
  • Anticipation and self-organization capacities
  • Willingness to work in complex and volatile environments

SI WILL OFFER YOU

A salaried post:
According to experience, starting from 1980 euros gross per month (1800 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of 750 USD. SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.

Vacation:
Vacation: during the assignment, a system of alternation between work and time off is implemented at the rate of one break after every two months spent on the mission. For a one-year assignment, the expatriate will have a 7-day break during the 2nd, 4th, 8th and 10th months (with 750 USD allocated by SI). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (SI will cover travel costs).

Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

LIVING CONDITIONS AND SECURITY :

The security situation on the West Coast differs between Al Mokha, where SI Office/GH is located; and districts of Hodeidah governorates (beyond 1h drive from Al Mokha), where most of our projects are implemented.

In Al Mokha, the situation is stable and quiet due to heavy military presence from the coalition. Main risks in Al Mokha relate to landmines/UXO/IED presence (not in Al Mokha city, but in neighboring districts), celebratory fire, and/or cross-fire due to personal disputes. Criminality remains low in the city, owing to heavy military presence, while kidnapping is not considered a major threat in the area.

In southern districts of Hodeidah, i.e. SI areas of operation, the security situation is more volatile, as these districts are crossed by the frontline. Following the redeployment of armed groups from Hodeidah city, intensified shelling has been reported in these districts, as well as attempt by one party to the conflict to regain territory. Working in hard-to-reach areas, SI has developed specific security SoPs to operate in these districts.

The living conditions in Al Mokha are relatively safe, as the area has been secured by army, and living conditions are good in a new guest-house/office building with internet, 24/7 electricity and fully furnished. Movements are The situation in Al Mokha city is relatively safe, due to significant military presence of the coalition. Living conditions are good in a new guest-house/office building fully furnished with roof top and gym room, with internet, and 24/7 electricity. There are currently few other expatriates permanently based in Al Mokha (MSF), however several INGOs are in the process of opening bases and establishing permanent expatriate presence (PUI, HI, etc.). Mokha expatriates staff have the possibility to spend week-ends in Aden every three weeks. Movements are restricted to essential work-related purpose at the moment. Field visits are possible for international staff if the security situation allows. But movements are overall framed in a low profile strategy. The position is based in Mokha, but activities take place also in other districts along the West Coast. A sub-base was opened in 2019 in Al Khowkhah, located 40 minutes-drive from Al Mokha, where expatriate might occasionally spend some nights (according to established security SoPs).

How to apply:

Does this description fit you? Please send us your CV and Cover letter in English via this link:

https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?i...

CV only applications will not be considered.

NB: The vacancy may close before the deadline. Thank you for your comprehension

For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/