Finance and Policy Officer
The Pacific Community (SPC) invites applications for the position of Finance and Policy Officer located at its regional office in Suva, Fiji.
The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health, geoscience, and conservation of plant genetic resources for food and agriculture.
The Public Health Division (PHD) supports members in developing healthier Pacific Island communities by providing assistance in public health surveillance, and in the prevention and control of communicable and non-communicable diseases. The primary focus of the division is to provide scientific and technical assistance and to support the implementation of plans and programmes in member countries and territories. The primary goals for all PHD activities is to promote population health and well-being, help communities prevent disease and restore and/or maintain health, and reduce inequalities in health. PHD is primarily concerned with improving and protecting public (population) health, rather than providing individual treatment services. PHD is comprised of three programmes: Surveillance Preparedness and Response; Non-Communicable Diseases (NCD) Prevention and Control; and Clinical Services. This position is located within the NCD Prevention and Control Programme.
The role – Finance and Policy Officer will be responsible for project management of comprehensive multi-year and multi-country regional public health programmes and the development of administrative databases, primarily for financial monitoring and reporting of programmes and budgetary control functions of the division.
The key responsibilities of the role include:
· Project management – coordinate divisional implementation of multi-year and multi-country public health programmes including overseeing the financial management of donor-funded projects in accordance with donor requirements, and the development of financial and administrative systems. Provide centralised coordinated support to programme staff to ensure efficient delivery of technical assistance programmes and training to SPC’s member country and territory stakeholders to ensure planning and delivery of programme and project activities are in harmony with the financial requirements laid down in donor agreements and in accordance with SPC procedures.
· Financial monitoring and reporting – provide high quality financial advice to the Director to facilitate decision-making and planning, including the preparation of annual programme budgets. Manage programme accounting, audit, budgetary controls, procurement, financial monitoring, and disbursement of funds and contracting. Prepare regular financial reports in accordance with complex and diverse requirements of different donors such as the European Union (EU), Agence Française de Développement (AFD), Australian Government Department of Foreign Affairs and Trade (DFAT) and New Zealand Ministry of Foreign Affairs and Trade (MFAT), including training colleagues and partners in financial monitoring and reporting according to donor requirements.
· Divisional administration – provide efficient and effective coordination of administrative support to the Director to support divisional operations. Manage routine communications with key financial and technical partners. Draft memorandums of understanding with development partners and stakeholders. Prepare tenders and consultancy contracts. Assist the Director in the provision of secretariat services for regional public health meetings.
For a more detailed account of the key responsibilities, please refer to the job description provided.
Key selection criteria
· A degree in a relevant field such as accounting, finance, business administration or management
Knowledge and experience
· At least 10 years of experience in a development organisation
· Significant experience and competence in budgeting, project accounting and financial reporting procedures for large aid-funded projects
· Experience in financial management of an European Union-funded project
· Demonstrated experience and competence in project management, with particular reference to keeping track of multiple, complex and parallel technical assistance activities in developing countries
· Previous experience in providing efficient executive administrative support
· Experience with financial management information systems and project management systems
· Ability to work under pressure and to tight deadlines
· Advanced computer skills in Microsoft software applications
• Excellent English communication skills (oral and written) with a working knowledge of French being an advantage
Interpersonal skills and cultural awareness
· Ability to work in a multicultural, inclusive and equitable environment
Salary, terms and conditions
Contract Duration – Three years (subject to available funding)
Remuneration – The Finance and Policy Officer is a Band 10 position in SPC’s 2019 salary scale, with a starting salary range of 2,451‒3,063 SDR (special drawing rights) per month, which currently converts to approximately FJD 7,229–9,037 (USD 3,480–4,350; EUR 2,934–3,667). An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews. Remuneration of expatriate SPC staff members is not subject to income tax in Fiji; Fiji nationals employed by SPC in Fiji will be subject to income tax.
Benefits for international employees based in Fiji – SPC provides a housing allowance of FJD 1,230–2,750 per month. Establishment and relocation grant, removal expenses, airfares, home leave, medical and life insurance and education allowances are available for eligible employees and their recognised dependents. Employees are entitled to 25 days of annual leave and 30 days of sick leave per annum, and access to SPC’s Provident Fund (contributing 8% of salary, to which SPC adds a matching contribution).
Languages – SPC’s working languages are English and French.
Equal opportunity – SPC is an equal opportunity employer. Recruitment is based entirely on merit; in cases where two short-listed candidates are judged to be of equal rank by the selection committee, preference will be given to Pacific Island nationals.
Child protection – SPC is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. SPC’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.
Police clearance – Successful candidates will be required to provide a police clearance certificate.
Closing Date – 30 October 2019
Applicants must apply online at http://careers.spc.int/
Hard copies of applications will not be accepted.
For your application to be considered, you must provide us with:
· an updated resume
· contact details for three professional referees
· a cover letter detailing your skills, experience and interest in this position
· responses to all screening questions
Please ensure your documents are in Microsoft Word or Adobe PDF format.
Applicants should not attach copies of qualifications or letters of reference. These documents may be requested at a later stage.
For international staff in Fiji, only one foreign national per family can be employed with an entity operating in Fiji at any one given time. The Pacific Community does not support dual spouse employment.
Please ensure that you respond to all the screening questions. If you do not respond to the screening questions, your application will be considered incomplete and will not be reviewed at shortlisting stage.
Based on your experience with donor-funded, complex multi-country projects, identify and explain three key financial management lessons learnt that would assist you in this role.
The role involves oversight of the expenditures incurred by a partner organisation based in a different Pacific Island country. Identify two challenges that are likely to result from this arrangement and describe how you would address these challenges.
The role involves financial reporting to the one donor. Furthermore, there will be opportunities to share some costs across different projects funded by the same donor. Based on your experience, describe and justify two key factors that will need to be considered in setting up a financial reporting system to cover such an arrangement.