HIV/AIDS task order associate, GHSC-PSM

Job
from Chemonics
Closing date: 15 Oct 2019

Chemonics seeks an Associate in support of the HIV/AIDS task order on the Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project based in Arlington, VA. The Associate coordinates and provides administrative backstopping to support the activities of the HIV/AIDS Task Order (TO1) on GHSC-PSM. The associate ensures administrative support needs are met for the TO1 team, including providing logistical and organizational support to events, scheduling meetings, maintaining meeting minutes, and tracking tasks across teams. The associate works closely with the PSM Project Management Operations team to monitor sub-contracts and processing of invoices. The associate supports members of the TO1 team in drafting and revising key deliverables, including quarterly, semi-annual and annual reports, work plans, and budgets. The ideal candidate will exemplify diplomacy and bring proactive problem-solving skills. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

The Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project is the primary vehicle through which USAID: 1) procures and provides health commodities; 2) provides technical assistance to improve partner countries’ management of the supply chain; and 3) collaborates with key international stakeholders to support global health initiatives

Responsibilities include:

  • In collaboration with the TO1 technical team, review and provide support and input for key programmatic deliverables, including quarterly and annual reports and work plans

  • Liaise with multiple teams across the project, USAID, and stakeholders to coordinate regular TO1 meetings, including drafting agendas and providing logistical support (i.e. reserving meeting space and resolving technical issues with IT team)

  • Coordinate closely with other divisions within GHSC-PSM including Global Supply Chain, Health Systems Strengthening, Country Programs, and Finance in support of TO1 activities

  • Capture meeting minutes and track tasks and action items for meetings, ensuring accuracy of communications for record keeping purposes

  • Provide administrative support to the TO1 team, including maintaining TO1 files and reference materials, among other tasks

  • Field ad hoc project procurement requests, which may include drafting RFPs/RFQs based on approved templates, issuing solicitations, and supporting the administration of the selection process and the execution of the agreement, under direction of supervisor

  • Recommend system improvements and ensure communications are consistent between the various units contributing to TO1 activities by working closely with operations, administrative, and GHSC-PSM technical staff

  • Provide support for TO1 travel, including drafting international travel approval requests and maintaining the quarterly travel forecast

  • In collaboration with TO1 deputy director and finance team, support on-going expenditure monitoring, forecasting, and budgeting processes

  • Contribute to technical practice relevant to areas of interest or focus, sharing information and best practices learned

  • Foster and demonstrate a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations

  • Perform other duties and responsibilities as required

Qualifications:

  • Bachelor’s degree required; master’s degree in relevant area preferred

  • Minimum 2 years of relevant experience in a professional setting required

  • Proven experience demonstrating excellent organization and coordination skills

  • Prior work experience in international development with knowledge of USAID or similar donors and/or for a USG government contractor preferred

  • Prior experience or knowledge of budgeting, forecasting, and expenditure tracking highly preferred

  • Demonstrated interest in global supply chain, international health, or related donor funded programs desired

  • Excellent oral and written communication skills and graphics ability to support the production of outstanding presentations and documents

  • Understanding of Excel and willingness to learn other software programs to support budget development and review

  • Demonstrated experience organizing multiple projects simultaneously and balancing priorities; strong attention to detail with impeccable follow up skills

  • Ability to work effectively both independently and as part of a team to foster team cohesion and contribute to a positive work environment

  • Strong knowledge of Microsoft Office applications; familiarity with Share Point preferred

  • Demonstrated honesty, integrity, commitment to excellence, and strong work ethic

  • Experience living or conducting volunteer work in developing countries preferred

  • Ability to travel and work abroad a minimum of 4-8 weeks per year; experience living or conducting volunteer work in developing countries preferred

  • Demonstrated leadership, versatility, and integrity

  • Fluency in English required; proficiency in a second language preferred

How to apply:

Application instructions:

Apply through our Career Center at https://chu.tbe.taleo.net/chu02/ats/careers/requisition.jsp?org=CHEMONIC... by October 15, 2019. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Owned entirely by employees, Chemonics is an ISO-9001 certified international development company. For more than 40 years, we have partnered with local and international organizations to promote social and economic change around the world.

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