Emergency Preparedness & Response Mechanism Coordinator

from International Rescue Committee
Closing date: 03 Nov 2019

Job Description

The IRC Yemen Country program was established in 2012 and currently is implementing integrated Health, Nutrition, Environmental Health (WASH), Economic Recovery and Development, Women’s Protection and Empowerment and Education programming in eight governorates. The IRC Yemen Country Program operates from its Country Office in Sana’a and its main Field Office in Aden. Other subfield offices include Abyan, Hodeida and Al Dhale’e, with the Al Dhale’e office covering Lahj, and Shabwah.

Emergency Preparedness and Response Programming in Yemen

The International Rescue Committee (IRC) is launching a new Emergency Preparedness and Response Program to extend the reach of emergency preparedness through stronger coordination and timely provision of life-saving interventions. Using an Emergency Preparedness and Response Mechanism (EPRM), the IRC will work through a network of international and local partners to ensure enhanced, effective, timely, and more wide-reaching emergency response for conflict-affected populations in the South.

Overview of Role

The main objective of the role is to lead the start-up of the new EPRM program, including development of program management planning (work planning, spending planning, procurement planning, staffing planning) and effective program management to ensure the program is implemented on time, on track and on budget. The EPR Coordinator is a key role within the Yemen country program, providing leadership of a new area of programming and a strengthening of scale and reach via partnership and accountability to affected populations.

Key Responsibilities

• Accountable for strategic planning and programme leadership to implement the program on time, on track and on budget.

• Lead coordination with the relevant UN clusters, humanitarian forums, and the government to share information and monitor emergency situations

• Collaborate with Partnership Unit to conduct NGO identification, vetting and selection in accordance with IRC PEERS procedures

• Lead on the development of trigger thresholds for response, based on most likely scenarios

• Lead ongoing trigger monitoring and dissemination of data to relevant stakeholders

• Lead in direct or joint multi-agency assessments and rapid disaster needs assessments,

• Collaborate with Gender Unit to conduct Protection Mainstreaming assessment in hotspot areas to identify the risks of women, girls and other vulnerable groups

• Collaborate with MEAL Unit to establish a client feedback and accountability mechanism to address feedback in a timely manner as per formalized standard operating procedures (SOPs) and confidentiality

• Collaborate with Supply Chain to prepare access to relief items for emergency responses based on most likely scenarios

• Lead the facilitation of training for the IRC, implementing partners, and local authorities

• Lead a participatory process to develop a selection criteria for responsible agency (IRC or pre-identified partner) to respond to assessed emergency

• Coordinate emergency assistance to crises-affected populations to address their identified needs, with protection issues emphasized and mainstreamed across all interventions

• Collaborate with MEAL Unit to conduct ongoing monitoring and feedback/accountability of response to ensure actions are timely and appropriate

• Collaborate with MEAL Unit to conduct real-time evaluations of emergency responses to inform learning and improvements for future responses

• Ensure high quality and timely donor reporting

• Facilitate Kknowledge and data management, identification and documentation of lessons learned and a continual focus on adapting to changing on-the-ground realities, improving and learning.


Position Reports to: Deputy Director of Programs

Position directly supervises: Emergency Preparedness and Response Manager

Other internal and/or external contacts: Grants, MEAL, Finance, HR, Supply chain, Program Sectors (Health, Economic Recovery and Development, Nutrition, Education, Women’s Protection and Empowerment, Child Protection) and Regional Technical Advisors



• Minimum 4 years of senior programme management position in protracted conflict settings

• Significant experience in and knowledge of the related humanitarian architecture

• Experience and knowledge of Rapid Response Mechanisms

• Proven experience in assessing, designing, implementing and monitoring activities, with a strong commitment to evidence-based, context-driven, flexible and principled programming

• Strategic thinking skills and interest in working and coordinating with different actors (including/especially the affected population) to achieve an effective and principled response

• Ability to represent the ERM at a strategic level and engage and influence key stakeholders at national level

• Capacity to provide leadership and be a unifying force;

• Highly diplomatic with excellent political awareness and understanding

• Highly sensitive to a Humanitarian needs-based, principled programming approach

• Experience in working with local partners

• Experience of remote management


• Arabic language – written and spoken

• Post-graduate degree in humanitarian and/or development studies, social sciences, political sciences or similar field is desirable – additional experience in lieu of postgraduate degree is possible.

• Experience working in an interagency coordination position or management of consortia

• Experience and technical expertise working on cash transfer programming and knowledge of the risks and opportunities around multipurpose cash transfers in different forms

Work Environment: There is active conflict in parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states. The situation in Aden remains unpredictable. Security will be thoroughly discussed during the interview process.

Housing: Lodging in Aden and Sana’a is in shared IRC guesthouses. All IRC sites have electricity and internet all day through. Food is the individual’s responsibility.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability