National Procurement Officer (Contracts & Services) (NOA)

Job
from World Food Programme
Closing date: 16 Oct 2019

DEADLINE FOR APPLICATIONS

From 02 October 2019 To 16 October 2019

CONTRACT TYPE & DURATION

Type of contract: Fixed term
Duration: One year
Number of required employees: 1

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Officers (COs). Job holders in the field may report to a more senior Procurement Officer, or the Deputy Country Director or the designate. Job holders in RBs or HQ report to a more senior Procurement Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed, and heavily engaged into day-to-day procurement operations.

JOB PURPOSE

To collect, analyse and report on information to maximise efficiency of procurement operations and activities

KEY ACCOUNTABILITIES (not all-inclusive)

  1. Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes and contributing to successful procurement of non-food commodities or services.

  2. Contribute to analysis of data to provide recommendations for process improvement.

  3. Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.

  4. Support auditing of procurement activities by collating the necessary information for recommendations to be responded to appropriately to ensure conformity with compliance rules.

  5. Work in close collaboration with internal counterparts to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.

  6. Support training of WFP staff to take a strategic and proactive approach to the procurement of non-food commodities and services, for example designing and reviewing training materials.

  7. Guide and supervise a limited number of more junior staff, acting as a point of referral and supporting them with simple analysis and queries.

  8. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

  9. Implement effective vendor management for goods and services for the country office

  10. Supporting the cash-based transfer programmes and projects

  11. Act as the Head of Unit whenever needed

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.

Language: Fluency (level C) in English and Arabic languages.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

- With an Advanced University Degree: A minimum of one year of postgraduate progressively responsible professional experience in handling routine transactions/purchase of commodiies/goods/servies, developing timelines & cost reports for suppliers (e.g. retailers, wholesalers and traders), and coordinating procurement processes with other units/teams (e.g., logistics, ICT, Administration)

- With First University Degree: A minimum of three years of postgraduate progressively responsible professional experience in handling routine transactions/purchase of commodiies/goods/servies, developing timelines & cost reports for suppliers (e.g. retailers, wholesalers and traders), and coordinating procurement processes with other units/teams (e.g., logistics, ICT, Administration)

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

  • Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  • Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  • Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  • Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  • Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  • Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  • Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  • Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  • Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
How to apply:

TERMS AND CONDITIONS

  • Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:
    • Company/Organization name and scope of work of the organization
    • Exact Position Title
    • Contract type: part-time, full-time, volunteer, consultant, or freelancer
    • Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
    • Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
  • A proof of your experience will be required in the final stage of recruitment.
  • Only short-listed candidates, who meet the minimum requirements for the advertised position, shall be contacted. Candidates must get an auto confirmation email once application is submitted.

HOW TO APPLY

Internal candidates

https://performancemanager5.successfactors.eu/sf/jobreq?jobId=107495&com...

External candidates

https://job-listing.wfp.org/sfcareer/jobreqcareer?jobId=107495&company=C...