USPSC Disaster Operations Specialist (Multiple Positions)

Job
from US Agency for International Development
Closing date: 01 Nov 2019

Request for Personal Service Contractor
United States Agency for International Development
Office of U.S. Foreign Disaster Assistance

Position Title: Disaster Operations Specialist (Multiple Positions)
Solicitation Number: 720FDA18B00007-00001
Salary Level: GS-12 Equivalent: $79,720- $103,639
Issuance Date: November 3, 2017
Closing Date: Open and continuous through October 18, 2019 with 9 Review Periods closing on:

December 14, 2017 at 12:00 P.M. Eastern Time
February 23, 2018 at 12:00 P.M. Eastern Time
May 18, 2018 at 12:00 P.M. Eastern Time
August 10, 2018 at 12:00 P.M. Eastern Time
November 2, 2018 at 12:00 P.M. Eastern Time
January 25, 2019 at 12:00 P.M. Eastern Time
April 19, 2019 at 12:00 P.M. Eastern Time
July 12, 2019 at 12:00 P.M. Eastern Time
November 1, 2019 at 12:00 P.M. Eastern Time (Deadline Extended)

Closing Time: 12:00 P.M. Eastern Time

NOTE: The solicitation for the Disaster Operations Specialist position was previously issued under Solicitation Number 720FDA18B00007. An incorrect solicitation response date was posted on FedBizOpps (www.fbo.gov), which resulted in the solicitation being closed and archived prior to the correct solicitation response date; however, the solicitation is still valid. The solicitation is being posted on FedBizOpps under this amended solicitation number. All requirements will remain unchanged. Applications submitted under the original solicitation number do not require re-submission.

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Disaster Operations Specialist (DOS) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: 1. Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.
(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(e) U.S. Citizenship
(f) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

3. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM/SYSTEM FOR AWARD MANAGEMENT REQUIREMENTS

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,
Renee Newton
Contracting Officer

CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the Team Leader and with guidance from the Deputy Team leader or designee for the assigned region of responsibility, the Disaster Operations Specialist will perform the following:

Contextual Specialty:

  • Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources;
  • Review and monitor national disaster risk reduction efforts and plans in the area of responsibility in collaboration with regional team and technical specialists;
  • Maintain regular contact with OFDA field representatives and the OFDA Regional Office to maintain current triangulated understanding of existing and impending humanitarian crises in the area of responsibility;
  • Serve as a primary point of contact/specialist in the area of responsibility for DCHA and OFDA Senior Management.

Portfolio Management:

  • Develop and maintain a detailed understanding of OFDA’s program strategy and the implementation of the resulting awards;
  • Facilitate disaster declaration responses in support of the Team Leader;
  • Support regional team efforts to develop appropriate programmatic strategies for disaster responses and disaster risk reduction efforts in the area of responsibility;
  • Provide written and oral responses to requests for information on OFDA’s activities in the area of responsibility for a wide range of USG and public audiences. These responses may take the form of briefing papers, memorandums, talking points, fact sheets, formal presentations, and informal briefings;
  • Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR) for assistance awards, as assigned;
  • Review the conceptual soundness, technical feasibility, and budget for disaster assistance activities and emergency projects;
  • Review and process all award documentation according to OFDA’s Grant Guidelines, USAID Automated Directives Systems (ADS), and Federal Regulation including coordinating multi-unit participation and ensuring timely proposal review and processing;
  • Input appropriate award data into Office and Agency administrative and financial tracking systems;
  • Track and process all post-award management issues to ensure timely response to partner requests and provide guidance to partners, as necessary;
  • Review, track, and file program reports from awardees ensuring reports are received in a timely manner and that program objectives have been achieved;
  • Collate input from report for feedback to grantee, and share reports with regional team members, as appropriate;
  • Conduct periodic site visits to the assigned region of responsibility to monitor grant activity, where feasible;
  • Upon completion of programs, close out awards according to Agency policies, identifying funds for de-obligation and/or equipment for disposition;
  • Maintain standardized office files for activities that are assigned as principal responsibilities;
  • Participate actively in the development of programmatic strategies for disaster responses and disaster risk reduction activities in the area of responsibility to include providing analysis and recommendations for needs prioritization and award mechanism options to achieve OFDA objectives;
  • Ensure implications of policy decisions at OFDA, DCHA, USAID, and interagency levels on the portfolio are understood by OFDA Senior Management Team;
  • Independently manage all aspects of award management throughout the award cycle;
  • Recommend to the Team Leader, policy and program options consistent with USG foreign policy objectives and provide effective and appropriate response to meet the needs of the disaster victims (or potential victims);
  • Assure a timely and appropriate response to the Ambassador's disaster declaration, including reviewing Mission/Embassy recommendations for assistance, and prepare/clear appropriate guidance to the U.S. Mission/Embassy on resources and strategies to respond to the disaster situation.
  • The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments. Representation:

  • Represent OFDA in meetings with individual partners, discussing programmatic priorities, objectives, progress, results, and challenges;

  • Assist in representing OFDA in bureau-wide coordination meetings in the area of responsibility as appropriate;

  • Participate in other interagency and partner-wide meetings as assigned by the Team Leader;

  • Represent OFDA in public and private forums of USG interagency, partners, IOs, and other stakeholders—to include mid- and senior-level managers and decision makers;

  • With guidance from the Team Leader, lead bureau-wide humanitarian coordination meetings;

  • Independently serve as OFDA’s representative in bureau and agency meetings.

General Duties:

  • Attend team, office, and other meetings as assigned by the Team Leader and, when necessary, prepare summaries of these meetings;
  • Expedite the flow of programmatic and other documents through the clearance process;
  • Deploy on short notice to serve on DARTs or serve on the Washington-based RMTs as required with increasing levels of responsibility to include serving independently as a program officer or field officer on a DART or as a planning coordinator on an RMT;
  • Sign-up for and serve, as needed, on Washington-based (RMTs), which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied;
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months;
  • As needed, serve on DARTs, which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary details within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and report to the Team Leader for the assigned region of responsibility or his/her designee.

SUPERVISORY CONTROLS:
Supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

START DATE: Immediately, once necessary clearances are obtained.

POINT OF CONTACT: See Cover Letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations and political science, and disaster management) and five (5) years of relevant experience with the USG, Private Voluntary Organization (PVO)/NGO, IO or UN Agency, such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, or a related field), and four (4) years of relevant work experience with the USG, Private Voluntary Organization (PVO)/NGO, IO or UN Agency, such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

SELECTION FACTORS
(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Applicant is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.
    QUALITY RANKING FACTORS
    (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors below are of equal value.)

QRF #1 Describe in detail how your experience working in emergency response, early recovery, and disaster risk reduction prepares you for each of the core functional areas of the DOS job: Contextual Specialty, Program Management, and Representation.

QRF #2 As a DOS, you will be assigned oversight of humanitarian assistance programs. Describe how you will monitor the programs in your portfolio including the benchmarks you will use to determine success, methods that you will use, and the challenges that you anticipate.

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

The Applicant Rating System is as Follows:
QRFs have been assigned the following points:
QRF #1 – 15 points
QRF #2 – 15 points

Interview Performance – 30 points

Timed Writing Test – 20 points

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100

How to apply:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.
(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(e) U.S. Citizenship
(f) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS
Via email: recruiter@ofda.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.