Fleet and Asset Manager - USAID Logistics Services in Mindanao (LSM) Activity
Summary of Proposal
USAID/Philippines is expecting to release a five-year LSM Activity. The purpose of LSM is to advance USAID's high standards of program design and management by providing demand-driven logistics services in difficult, restricted or non-permissive environments in Mindanao. The activity will provide security risk management and transportation services for short-term visits to Mindanao of USAID and USG officials and staff and USG visitors to appraise the status of USG programs, and design and, or launch new activities. The activity will also provide all necessary logistical and support services for effective workshops, meetings, and high-level events for USG personnel. The LSM Activity is expected to start in April 2020.
Summary of Position
Macfadden/PAE is seeking qualified candidates to fill the role of Fleet and Asset Manager for the USAID/Philippines Logistics Support for Mindanao Activity. Working under the overall direction of the Chief of Party (COP), the Manager will lead, coordinate and supervise activities related to fleet and assets management for the Activity. Position contingent on contract award.
Duties & Responsibilities
- Implement and maintain USAID and organization rules and procedures for Fleet and Asset Management. Collaborate closely with security and logistics team to provide inputs to planning exercises, reviews, evaluations, and audits on Fleet and Asset Management.
- Regularly analyze Fleet and Asset data and ensure that data is updated at all times. Provide fleet and asset management reports, customized reports, gather information on all fleet assets and provide in-depth reports periodically and when requested.
- Implement and maintain vehicle and passenger security and safety procedures and systems.
- Organize local drivers to affect the timely and efficient reception to and dispatch of personnel from the office and operational areas. Report on driver movements and activities.
- Ensure activity vehicles are regularly serviced and repaired in line with existing rules.
- Maintain accurate control, recording and monitoring of drivers and vehicle logbooks, and provide monthly fuel usage reports to the Chief of Party and, or Deputy Chief of Party.
- Review the vehicle situation to advise the office(s) on maintaining an appropriately-sized fleet and that the vehicle fleet is making optimum use of a pool or allocation system.
- Train and develop driver skills and standards to the highest international safety standard. Advice on applicable fleet issues that affect the overall logistics operation
- Work in close cooperation with the DCOP/Finance Manager to plan for the acquisition, maintenance and replacement of fleet assets and develop local fleet management replacement strategies. Ensure that vehicles are regularly disposed and arrange those disposals with the support and guidance from the Activity senior management team.
- Monitor the quality and accuracy of the fleet and other asset-related data in relevant business systems. Compile and analyze statistical information, identify trends and developments in fleet-related matters that will assist in decision making.
- Arrange for annual physical verification exercise of all Activity assets, ensuring follow up actions are implemented, and timely reports on results are submitted as per contract requirement. end instructions
- University degree in security, military science with training in security management, law enforcement, military, logistics, transportation or related fields.
- Over five years of progressive experience managing fleets and asset operations for international or local organizations with donor funding, preferably in conflict environments.
- Experience working with foreign embassies and diplomats (or equivalent), managing and maintaining a fleet of vehicles (lightly armored and unarmored).
- Familiarity working in high stress/high-risk areas, with experience leading motor vehicle fleet operations.
- Demonstrated English communication skills (written and oral), required. Command of local languages/dialects used in USAID program locations, desirable.
If interested and qualified for the position please apply with most up to date CV to firstname.lastname@example.org with "Fleet Manager" in the subject line.