Finance and Operations Manager

Job
from International Coalition of Sites of Conscience
Closing date: 30 Oct 2019

About the International Coalition of Sites of Conscience:

The International Coalition of Sites of Conscience (the Coalition) is a rapidly growing consortium of museums, historic sites, organizations and individuals dedicated to creating a more peaceful future through remembering past struggles for justice and addressing their contemporary legacies. Founded in 1999 by heritage and human rights leaders on four continents with core funding from Ford Foundation and Open Society Institute, the Coalition today is a dynamic network of more than 275 members in 65 countries, working in regional and thematic networks in Africa, Asia, Europe, Latin America, Russia, North America and in the Middle East and North Africa. Each year, more than 20 million people visit Sites of Conscience across the globe to engage in uniquely effective public programs that promote civic action by connecting history and memory with contemporary human rights, social justice and transitional justice issues.

Position Description:

The Coalition is currently hiring a full-time Finance and Operations Manager to be based at the Coalition's headquarters in New York City and provide day-to-day financial management for the organization. S/he reports to the Director of Finance and Operations (DFO).

Specific responsibilities include:

  • Maintain general ledger and all accounting functions including day-to-day accounts payable and accounts receivables using QuickBooks software

  • Assist Director of Finance and Operations with financial reporting and cash flow forecasting

  • Coordinate annual financial and government audits and tax filings

  • Assist program staff with implementing organizational policies, procedures, and internal controls for financial and general operations to ensure effective compliance with state, federal, and donor requirements

  • Support management of financial components of grants and contracts in collaboration with development and program staff, including tracking spending, reporting, and generating relevant financial reports as needed

  • Coordinate annual organizational budget process as well as ongoing monitoring of department budgets

  • Manage human resources tasks, including submitting and managing payroll, managing staff benefits, tracking staff schedules and time off, maintaining electronic and paper personnel files, including documentation for on-boarding and performance evaluation of employees

  • Maintain electronic and paper financial files

  • Maintain general consultant contracts

  • Liaise with banks, vendors, consultants and other service providers

  • Oversee the procurement of office infrastructure and supplies to understand and manage inventory and equipment needs

  • Support the development of the Grant Compliance Assistant.

  • Other tasks as required

Qualifications

  • Five years minimum relevant non-profit financial management experience

  • Bachelors degree (or higher); accounting degree a plus

  • Familiarity with grant reporting requirements and procedures; solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable, general ledger, and payroll

  • Familiarity with government grant reporting requirements and procedures an advantage

  • Experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable, general ledger, and payroll

  • Highly motivated, organized, detail-oriented, and able to work effectively both independently and as part of a multinational, decentralized team;

  • Proficient in the use of Quickbooks, MS Office, and Google applications

  • Interest in international relations, human rights, or museum work

  • Knowledge of Spanish, Russian, Arabic or French a strong plus

  • Flexibility, creativity, resourcefulness, and an eye towards problem-solving

How to apply:

Interested candidates are invited to send an email that includes your resume and cover letter indicating salary requirements along with one writing sample to hr@sitesofconscience.org. Please include Finance Manager in the subject line. Applications without salary requirements cannot be considered. Applications will be accepted until the position is filled.

Please note that because of the volume of submissions the Coalition receives for position postings, only those candidates who will be invited to move forward in the search process will be contacted.