Program Manager

from Pan American Development Foundation
Closing date: 25 Oct 2019

Job Summary:

The Pan American Development Foundation (PADF) is recruiting a Trinidad and Tobago Program Manager for a U.S. Department of State-funded regional project focused on assisting Venezuelan migrants, refugees and other vulnerable persons in Guyana and Trinidad and Tobago. The Program Manager will likely be based in Port of Spain, but PADF expects candidate to cover other territories as needed. Reporting to the Field Director in Guyana and Deputy Field Director in Trinidad and Tobago, the Program Manager is responsible for day-to-day program implementation and reporting from the country office. He/She supports the development and implementation of general project management instruments, including financial tracking mechanisms, monitoring of project activities, logistical and administrative support of activities and evaluation of project outputs. The Program Manager also supports coordination with international organizations, program partners, and field staff to maintain the overall effectiveness of the project.

Major Duties and Responsibilities:

  • Monitors key project activities, timelines, deadlines, and deliverables to ensure efficient project implementation
  • Ensures all project grants and partner organizations are in compliance with PADF donor regulations
  • Works closely with the Deputy Field Director in the development of project trainings and activities
  • Performs research and analysis supporting implementation of projects in the field
  • Edits documents, provides input and comments to improve the quality of project materials being produced
  • Drafts project reports for submission to the corresponding donor
  • Communicates well with PADF headquarters staff and contributes to PADF’s overall hemispheric strategy
  • Provides logistical and administrative support for project activities
  • Performs other duties as assigned by the program’s technical director

Education, Experience and Other Qualifications:

  • BA/BS degree in international relations, political science, public policy, economics or related field. Master’s degree (or equivelant experience) required
  • Minimum of 4 years experience in international development, refugees/migrants, human rights, immigration, humanitarian assistance, or similar field (or at least 6 years without a Master’s degree)
  • Program management experience including grant coordination with other organizations, budgeting/financial management and monitoring and evaluation
  • Knowledge of U.S. Government and other donor funding and should be familiar with regulations applicable to Cooperative Agreements
  • Experience contributing to project proposals would be a plus
  • Excellent conceptualization, research abilities and analytical skills
  • Superior oral and written communication skills and ability to deliver presentations

  • Solid ability to multitask and work in a fast-paced environment

  • Strong interpersonal and outreach skills in facilitating communication with individuals from diverse cultures

  • Demonstrated ability to work in sensitive political areas

  • Ability to work as part of a team while also being able to complete assigned tasks independently while keeping the team regularly informed

  • Clear understanding of PADF’s mission and programs
  • Excellent oral and writing abilities in both English; Knowledge of Spanish is a plus
  • Working knowledge of standard computer applications such as Microsoft Office (Word, Excel, Outlook and PowerPoint), as well as other database programs