Post Emergency Response Monitoring (PERM)

from World Vision
Closing date: 20 Sep 2019

Terms of Reference


Post Emergency Response Monitoring (PERM)

SIDA Emergency Drought Response Project

Compiled by

Somali Resilience Programme (SomReP)

15 August, 2019

Table of Contents

1.0 Introduction.. 1

2.0 Objectives of the post emergency response monitoring (PERM). 1

3.0 Methodology. 2

3.1 Data Collection.. 2

3.2 Sampling. 2

3.2 Study Areas and the sampling frame. 3

4.0 Management of the Consultancy and Reporting. 3

5.0 Authority and Responsibility. 3

5.1. SomReP.. 3

5.2. The Consultant. 3

6.0 Logistics. 4

7.0 Proposal Content. 4

8.0 The desired profile of the baseline external consultant. 4

1.0 Introduction

Somali State’s ability to deliver basic services to its citizenry remains weak, despite modest improvements in the governance environment in the recent years. In 2017, international community helped Somalis to forestall famine as the country experienced four successive rain failure, which had a detrimental consequences on the people’s livelihoods considering that the majority of Somali communities rely on agricultural based livelihoods. In 2018 during the Deyr season (October-December), many part of Somalia faced below-average rains and the situation exacerbated further due to harsh weather conditions that were experienced in 2019 dry Jilaal season (January March, 2019) and poor rains in Gu season (April-June 2019). These unexpected weather conditions coupled with the devastating effects of perpetual inter clan conflicts and recurring shocks significantly weakened Somali communities’ absorptive capacity and led to worsening drought conditions in many parts of Somalia. Consequently, livestock and crop productivity were significantly affected which resulted in many households facing dire water and food shortages.

According to FEWS NET the number of people facing acute food insecurity (i.e. marked as IPC 3 and 4) has spiked by ten per cent, to more than 1.7 million and the number was expected to reach 2.2 million by July 2019, with an additional 3.2 million people classified as Stressed (IPC Phase 2). This trend is projected to continue through June to September 2019 and majority of households are expected to fall in drought conditions classified as IPC 3 & 4. FSNAU predicts that among SomReP locations the Northern Inland Pastoral, Adun Pastoral, Hawd Pastoral and Southern Agro-pastoral livelihood zones will deteriorate from Crisis (IPC Phase 3) to Emergency (IPC Phase 4).

SomReP utilizing the flexible pool funds[1] (which it maintains to support communities to undertake pro-active measures in the face of larger magnitude shocks) and donor fund from SIDA started implementing the following key interventions in August 2019: cash interventions, rehabilitation and safeguarding of livelihood infrastructure, and livestock treatment and water trucking, to support affected Somali communities and stop the adversely affected households from adopting negative coping mechanisms[2] and support them to recover early and take advantage of key moments in the agricultural calendar year[3]. The (emergency) response that SomReP is undertaking is anchored by SomReP’s Early Warning Early Action System which emphasizes on the need to respond to changing conditions, timely and strategically, in key sectors or pillars which supports the local economy and society to protect resilience gains. SomReP therefore seeks the services of the consultant to conduct the post emergency response monitoring to understand how the cash (unconditional and conditional) transfers were used, establish whether cash and other interventions implemented were appropriate and relevant, and of suitable quality and of sufficient quantity.

2.0 Objectives of the post emergency response monitoring (PERM)

The main objective of the PERM is to determine effectiveness and relevance of the emergency response interventions implemented and to identify success and shortcomings in implementation process to inform improvement in programing. The PERM will specifically address the following objectives:

  1. To establish whether the agreed amount of cash (be for UCT or CT) were received by the intended beneficiaries and establish whether diversion of cash or its re-distribution took place.

a. Was cash received by the intended beneficiaries?

b. Were there cases of cash diversion or re-distribution?

c. Were there any complaints by beneficiaries on the whole CTP?

  1. To establish whether the emergency response interventions (including the cash payments) were the most appropriate type of assistance and whether alternative set of emergency response interventions should have been implemented.

a. Was the cash received adequate for the intended use as planned in the programme design?

b. Was the cash received used for the intended purpose as stipulated in the programme?

c. Were cash and other interventions implemented preferred interventions by the beneficiaries? If not what are the preferred interventions?

  1. To identify strengths and weaknesses of the current approaches and accountability feedback mechanisms utilized to deliver the emergency response interventions visa-vis other forms of delivering the same.

a. Were the beneficiaries provided accurate and timely information

b. How long did it take for the beneficiaries to receive the cash (how long did they queue? Were the cash readily available)?

c. How well was the whole cash transfer process organized?

4. To assess whether post emergency response interventions created protection risks for the beneficiaries before, during and after the implementation.

a. Did indirect expropriation took place including price rises on basic goods in the markets?

b. Were there cases of sexual exploitation and abuse or other breaches of humanitarian code of conduct

c. Did the cash received affect intra and inter community and household relationships?

3.0 Methodology

The consultant is expected to develop a detailed research methodology based on their understanding of the terms of reference. The final research methodology shall be agreed upon between the consultant and the Consortia partners.

3.1 Data Collection

While the onus to choose the study design and data collection methodologies is left to the consultant, the consortia strongly recommend that both quantitative and qualitative methods should be used. The quantitative methods shall include use of questionnaire to capture beneficiary specific experiences while qualitative methods such as focus group discussions shall be used to capture community or group experiences. The focus group discussions shall be conducted with groups of beneficiaries selected on the basis of sex, age, occupation or a combination. However the final methods have to be agreed upon between the consultant and Consortia.

3.2 Sampling

It is recommended that a mix of both purposive sampling and random sampling methodologies should be used. Purposive sampling will ensure that issues that affect the beneficiaries as a group are captured through the focus group discussions random sampling will ensure that there is reduced bias on information that will be obtained from the beneficiaries within the purposively targeted areas. The consultant will be responsible in determining the sample size of the study. In determining the sample size the consultant shall ensure that the sample size is representative of the population targeted and satisfy the assumptions of statistical techniques. This is particularly important to ensure that results obtained from the sampled beneficiaries are generalizable to the entire group beneficiaries.

3.2 Study Areas and the sampling frame

The study area and sampling will be include the 7 districts where the programme is implemented. The seven districts are: Eyl, Las Cannod, Afgouye, Ceel-Afywefn, Odweyne and Awdal.

4.0 Management of the Consultancy and Reporting

The consultants to undertake the assignment will report directly to the Head of Quality Assurance for SomReP.

5.0 Authority and Responsibility

5.1. SomReP

· Provide the selected consultant with necessary documents to enable a clear reporting and understanding of the Consortia program.

· Create linkages with field staff, Implementing Partners and other stakeholders to ensure effective accomplishment of PERM

· Review report and provide feedback to the consultant to ensure consistency with Consortia implementation objective.

· Arrange key informant interviews and focus-group discussions as per the evaluation methodology.

· Liaise with local implementing partners on behalf of the consultant to plan data collection

· Provide necessary orientation and training to the consultant.

· Review and approve field approaches to be used by the consultant.

· Review the draft report and provide feedback to the consultant.

5.2. The Consultant

· Provide summary fact sheet highlighting key findings

· Develop assessment plan, methodology and appropriate/relevant data collection tools.

· Work closely with SomReP M&E Managers and partner project staff through SomRep Head of Quality Assurance Manager during the inception, implementation and report finalization process.

· Incorporate feedback from the stakeholders at all the stages.

· Train enumerators, guide and supervise enumerators during data collection in the field.

· Data collection, validation, processing and analysis

· Compile a comprehensive draft report for the assignment covering both the document review and primary research with compelling recommendations.

· Do de-briefing on preliminary findings to the field team soon after data collection Report writing. The result is expected to be shared with the stakeholders and the consultant needs to give due attention for the quality of the report.

6.0 Logistics

The consultants will be responsible for their own logistics as such the budget should reflect both professional and operational costs. World Vision role will only be to coordinate field movements and linkage to partner staff.

7.0 Proposal Content

Proposals from Consultants should include the following information (at a minimum)

· Technical Proposal with clear methodology, including types of data collection tools and analysis

· CV of key consultant(s) attached to the technical proposal

· Proposed budget (both professional fees and operational budget –well itemised)

· Proposed timeline

· Two samples of past similar assignments;

· Two referees for programme evaluation work completed in the last year

8.0 The desired profile of the baseline external consultant

· In-depth knowledge and experience of Somalia and its regions including government and community level service delivery structures. Prior experience working in Somalia and relationships with Somali-speaking field data collection supervisors will be an added advantage.

· Minimum Master’s Degree in social sciences, economic development, rural development and agriculture studies or related subjects and, experience in resilience. PHD is an added advantage.

· Has technically sound experiences in qualitative and quantitative evaluations. Experience in conducting PDM will be an added advantage.

· Has extensive experiences in resilience and emergency response in Somalia. Strong written, communication, and interpersonal skills in English, with substantial experience in training and managing teams

[1]The pool funds are generally very effective at supporting localized crisis and the average amount per response is USD 100,000

[2] For example selling off assets, family splitting, charcoal production, etc

[3] For example repair damaged irrigation canals and other productive assets to quickly return to productive activities

How to apply:

Applications from qualified firms/individuals should be submitted by 20th September, 2019 to

The Consultant may apply as individual or as a team of competent consultants clearly stating the responsibilities of each member of the team.