USPSC Military Liaison Team Unit Lead (Multiple Positions)

Job
from US Agency for International Development
Closing date: 21 Jul 2021

SOLICITATION NUMBER: 720FDA19B00095
ISSUANCE DATE: August 29, 2019
CLOSING DATE AND TIME: July 21, 2021 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Military Liaison Team (MLT) Unit Lead under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsdgov/answer.dosysparm_kbid=d2e67885db0d5f00b3257d3...

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

The Military Liaison Team Unit Lead will work across the full spectrum of MLT activities to support the Operations Division and OFDA in the following:

Organization Management:

● Build coalitions internally within USAID and with other federal agencies and humanitarian organizations related to civil-military coordination in foreign disaster responses to achieve common goals;

● Anticipate the needs of the organization regarding developments in the area of civil-military affairs;

● Exercise good judgment to make necessary, difficult decisions under pressure to ensure the success of OFDA’s mission;

● Prepare analyses, briefings, and documents and attend meetings as required;

● Propose efficiencies to ensure a high level of customer service, including troubleshooting issues and proposing new processes such as standard operating procedures and other critical resources and proactively problem-solve and mitigate risks before they arise;

● Independently perform periodic reviews on effectiveness and assess the needs of civil-military engagements to ensure OFDA resources are being properly utilized to support civil-military engagement in disaster relief;

● Develop budget estimates for costs and recommend funding levels of civil-military engagements and outreach activities throughout the fiscal year, including analysis of pipeline balances;

● Design innovative management approaches maximizing OFDA resources to participate in military training exercises, engagements and outreach to U.S. military colleagues;

● Assist OFDA management in defining a strategy for military coordination to include guidelines for determining OFDA participation in DoD operations and providing innovative solutions to resolve operational issues as necessary;

● Create and manage staffing tools and systematize staffing decisions across the MLT;

● Facilitate prioritization of MLT’s commitments to steady-state as well as rapid-onset events to maintain effective staffing levels; and

● Track and communicate with the Support Relief Group and full-time staff on upcoming events and issues.

Representation:

● Earn trust of USAID and DoD executives by exhibiting subject-matter expertise, authoritatively communicating response information in a digestible and policy-relevant manner, understanding interests of key stakeholders, and adapting influencing strategies to reach win-win solutions that achieve desired outcomes while preserving relationships.

● Ensure complex and critical information is communicated accurately to all the necessary civil-military stakeholders within the USG and external to the USG;

● Serve as liaison for OFDA with the Office of Civilian-Military Cooperation and other parts of USAID, as necessary;

● Represent USAID at civil-military meetings, up to the Deputy Assistant Secretary /Deputy Assistant Secretary of Defense level, covering a broad range of humanitarian and civil-military issues and provide DCHA Bureau with analysis and guidance on civil-military relations during foreign disaster responses;

● Represent OFDA on specific humanitarian civil-military issues of concern with other parts of the USG, international organizations, and non-governmental organizations;

● Travel to OFDA’s field offices and select U.S. military installations to ensure that civil-military issues are appropriately represented in accordance with USAID regulations and policies. Overseas travel is required for this position; and

● Provide coverage in the absence of the respective team leader and participate in division-wide leadership and priority setting.

Management

● Supervise and manage MLT permanent and surge staff, including recommending and approving staff for assignment to trainings, exercise, response operations, briefings, or other representational roles;

● Recognize personal strengths and limitations and use strengths of direct subordinates to ensure the team’s success through effective mix of direct engagement and delegation;

● Provide leadership for the identification, research, analysis, and development of recommendations on all issues and matters relating to civil-military affairs;

● Oversee staff coverage and reassign tasks as necessary. Manage the team calendar to ensure adequate office coverage;

● Advise, guide, and train all new team personnel on team processes, templates, and standard operating procedures;

● Monitor and oversee team personnel performance and provide feedback as necessary on performance evaluations, work plans, and individual learning plans on ad hoc and annual basis;

● In conjunction with the Team Leader, coordinate and guide the work of other team members. Serves as the primary point of contact for review of actions for the Team Leader’s clearance and/or approval;

● Conduct quality assurance on final work products. Ensure accurate and error free work products of the team. This includes information associated with data calls with short turnaround times and complex reports created and used to track the flow of work related to the team’s portfolio; and

● Undertakes difficult conversations on staff performance in a timely manner.

Other Duties as Assigned

● Sign-up for and serve as needed, on Washington-based RMTs in a management-level position, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will vary;

● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time;

● Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months; and

● As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree plus nine (9) years relevant work experience (including but not limited to the U.S. Government, an international organization, or a non-governmental or non-profit organization in the field of international relations, human rights, economics, food policy, public health, gender studies, civilian-led international disaster response or disaster management or a related field) of which at least three (3) years will have been in a management or leadership capacity in a stressful environment.

OR

Master’s degree plus seven (7) years of relevant work experience (including but not limited to the U.S. Government, an international organization, or a non-governmental or non-profit organization in the field of international relations, human rights, economics, food policy, public health, gender studies, civilian-led international disaster response or disaster management or a related field) of which at least three (3) years will have been in a management or leadership capacity in a stressful environment.

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Leadership / Management (20 points)
• Experience in supervising and managing permanent and or surge staff, including recommending and approving staff for assignment to trainings, exercise, response operations, briefings, or other representational roles.
• Demonstrated experience related to staff development, through coaching, teaching and mentoring, related to both personal and professional development, focused on strengthening and professionalizing the workforce.
• Experience in building coalitions internally and within other federal agencies and humanitarian organizations related to civil-military coordination in foreign disaster responses to achieve common goals.
• Experience in proposing efficiencies to ensure a high level of customer service, including troubleshooting issues and proposing new processes such as standard operating procedures and other critical resources and proactively problem-solve and mitigate risks before they arise.
• Experience in contributing to a strategy for civil-military coordination during humanitarian response operations and providing innovative solutions to resolve operational issues as necessary.
• Demonstrated leadership for the identification, research, analysis, and development of recommendations on issues and matters relating to civil-military affairs.
• Experience in advising, guiding, and training all new team personnel on team processes, templates, and standard operating procedures.
• Demonstrated ability to monitor and oversee team personnel performance and provide feedback as necessary on performance evaluations, work plans, and individual learning plans on ad hoc and annual basis.

Knowledge of Humanitarian Assistance (8 points)
• Knowledge of complex emergencies or natural disasters at the D.C., Combatant Command, and Field levels.
• Knowledge of or experience with CBRNE incidents.
• Experience in strategy development including risk assessment, gap analysis, and needs assessment.

Communication/Liaison Experience (8 points)
• Experience communicating humanitarian concepts to Department of Defense (DoD) officials and other stakeholders.
• Demonstrated ability to prepare written reports and conduct oral presentations.

Planning & Budgeting Skills (4 points)
• Experience conducting strategic planning, operational planning, and using the military planning process.
• Experience in developing budget estimates for costs and recommend funding levels of civil-military engagements and outreach activities throughout the fiscal year, including analysis of pipeline balances.

Interview Performance: 20 Points
Offerors who remain competitive after being evaluated in the Offeror Rating System will be invited to interview. Interviews will be conducted by telephone and will consist of the Technical Evaluation Committee asking a standard set of interview questions. Those offerors that are determined to be competitively ranked after the interview phase will be invited to give an oral presentation to the Technical Evaluation Committee.

Presentation: 20 Points
All competitively ranked offerors will be provided with the same content to use during their presentation. Oral presentations will be conducted in-person, at our offices in Washington, D.C. Offerors who are eligible for the oral presentation, but are unable to travel to Washington will be given an Adobe audio/visual link in order to deliver their presentation virtually.

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

How to apply:

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov