USPSC Senior Humanitarian Advisor (Multiple Positions)

Job
from US Agency for International Development
Closing date: 17 Apr 2020

Position Title: Senior Humanitarian Advisor (Multiple Positions)
Solicitation Number: 720FDA19B00090
Salary Level: GS-14 Equivalent: $90,621 - $117,810
Issuance Date: July 12, 2019
Closing Date: Open and continuous through April 17, 2020 with Four (4) Review Periods closing on:
August 30, 2019, 12:00 P.M. Eastern Time
November 21, 2019, 12:00 P.M. Eastern Time (Deadline Extended)
January 24, 2020, 12:00 P.M. Eastern Time
April 17, 2020, 12:00 P.M. Eastern Time

Closing Time: 12:00 P.M. Eastern Time

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Senior Humanitarian Advisor (SHA) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257...
sysparm_search=kb0013183

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional offerors if vacancies become available during future phases of the selection process.

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the Africa Division Director and Team Leaders, the SHA will assist the Africa Division in managing complex and high profile responses, building and retaining staff capacity, and filling critical leadership requirements within the office. SHAs can expect to move between portfolios depending on the changing nature of OFDA’s humanitarian engagement in specific crises. The SHA will perform the following functions:

Leadership:

· Serve in leadership positions such as a Team Leader or Deputy Team Leader on field-based response teams for extended periods of time, up to two years.

· Serve in leadership positions such as a Team Leader of Deputy Team Leader on headquarters-based response teams for up to one year.

· Provide training and mentoring to Disaster Operations Specialists, Program Officers, and Program Assistants on the portfolio management, representation, and contextual specialty of the functional areas outlined below.

· Participate, as assigned, in a wide range of office-wide policy, process, and strategic initiatives to ensure Africa division priorities and operating realities are reflected in outcomes. Actively solicit and consolidate feedback from the division on these initiatives and work with the Africa Division Director, Team Leaders, Senior Regional Advisors, and Deputy Team Leaders to identify the division’s strategic interests and generate creative solutions that are beneficial to the division as well as to the office. Ensure that the division is regularly updated on the progress of these initiatives.

Representation:

· Represent OFDA at senior level meetings among USG and humanitarian stakeholders, to convey OFDA’s perspective on humanitarian concerns and priorities through oral and written briefings, as well as coordination and policy development meetings to include the following:

o Meetings with implementing partners discussing programmatic priorities, objectives, progress, results, and challenges;

o Discussions, meetings, and papers informing USG foreign policy on areas of humanitarian concern or impact;

o USG Interagency forums;

o Coordination mechanisms with the DCHA bureau and USAID.

· Provide representation support outlined above when assigned in a leadership role on a response team.

· Provide ad-hoc representational support to the division as necessary.

Portfolio Management:

· Directly manage complex humanitarian award portfolios, oversee staff managing award portfolios, and/or provide guidance on portfolio management, as needed, to include:

o Maintaining Agreement Officer’s Representative (AOR) certification and a current understanding of OFDA’s implementation of federal, agency, and office-level acquisition and assistance regulations and policies;

o Working with implementing organizations on project proposals to ensure that proposals meet OFDA’s program objectives and grant guidelines;

o Preparing all documentation to obtain timely grant project approval. This will involve properly inputting data various information management systems;

o Ensuring AOR functions are properly carried out;

o Tracking and ensuring that grantees’ program reports are received in a timely manner; reviewing program reports to ensure that program objectives have been achieved; collating input on reports to provide feedback to grantees; and sharing reports with regional team members, as appropriate;

o Upon completion of programs, leading the process to close out awards according to Agency policies, and identifying funds for de-obligation and/or equipment for disposition;

o Expediting the flow of documents through the clearance process.

· Provide regional support as needed to OFDA field operations to include monitoring of OFDA programs, assessments, strategy development and general field office coverage.

· Assist the Team Leader and Deputy Leader in managing the strategy development process for the region, including monitoring program funding and implementation against established strategies and actively participating in strategy –related activities for the region.

· Serve as a resource for program-related planning efforts such as event- and scenario-based contingency planning, budget development and planning, and ad-hoc program strategy development.

Contextual Specialty:

· Develop and maintain knowledge of the key humanitarian and disaster risk reduction issues associated with assigned responses.

· Maintain an in-depth understanding of political, humanitarian, organizational, and stakeholder interests specific to the region of responsibility.

· Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.

· Assist in identifying humanitarian issues, priorities, lessons learned, and opportunities in the region of responsibility and applying those to program strategy development and implementation.

· Prepare and/or provide substantive assistance in the preparation of regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries.

· Provide field to D.C. cross-knowledge to AFD’s Knowledge Management and Learning Unit (KMLU). Insights gained from the field will be translated by the KMLU to build divisional capacity and form a more cohesive and efficient unit. The ability to rotate in both the field and D.C. will open up the D.C. office to the field's needs and challenges, and vice versa. This is an acknowledged gap thus far, and is therefore a divisional priority.

General Duties:

· Serve SHA function at assigned duty post as needed, for up to 2 years.

· Serve in a leadership capacity in planning or program positions on response teams and assessment teams. Provide coverage for field offices, which may be outside assigned duty post, as needed.

· Sign-up for and serve, as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.

· As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

· Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months when stationed in Washington, D.C.

· As needed, may serve on temporary details within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report to the Team Leader, Senior Regional Advisor, or designee based on each duty post.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food policy, African studies, or a related field or country; and nine (9) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management, including but not limited to four (4) year of overseas field experience as demonstrated by short-term deployments or assignments in emergency situations. Substantial overseas field experience is highly preferred.

OR

Master’s degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food policy, African studies, or a related field or country; and seven (7) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management, including but not limited to four (4) year of overseas field experience as demonstrated by short-term deployments or assignments in emergency situations. Substantial overseas field experience is highly preferred.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

● Ability to obtain a Department of State medical clearance.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (10 points):

· Direct donor-based experience with U.S. Government international humanitarian agencies such as USAID or Department of State or other international disaster response organizations.

· Experience managing humanitarian interventions in an international disaster context across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.

· Specific experience managing humanitarian interventions including needs assessment, strategy development, budget management, resource prioritization, program development, and program management.

Management/Supervisory Experience (10 points)

· Demonstrated experience managing a staff of varied nationalities and cultural backgrounds working in a constant state of complex, international humanitarian crisis.

· Experience managing a diverse team of program, technical, and administrative staff, including senior U.S. professionals, working in a constant state of complex, international humanitarian crisis.

Skills and Abilities (10 points)

· Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with host governments at senior levels in the midst of humanitarian crisis situations.

· Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions at senior levels in the midst of international humanitarian crisis situations.

· Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with international and national non-governmental humanitarian partners at senior levels in the midst of humanitarian crisis situations.

· Demonstrated diplomatic, interpersonal, and representational skills in order to effectively achieve humanitarian objectives within the USG at senior levels, including with Department Of Defense, Embassies, Members of Congress, and senior executive branch staff in the midst of international humanitarian crisis situations.

Interview Performance (50 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

How to apply:

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship.

(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov