Project Coordinator - Beni

Job
from Medair
Closing date: 25 Nov 2019

Manage the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.

Project Overview

The following projects are run in Beni: OFDA, COD190, HEA, support of 10+ health facilities (HF); ECHO, COD192, NUT, support of 6 health areas / 5000+ children malnourished to be cured; SPARC (to be confirmed, funded by UNICEF, WASH); Possibly emergency responses due to outbreak, ECHO/SDC, COD181, HEA/WASH/NUT.

Workplace

Field based position in Beni, Democratic Republic of Congo. Take a look at Medair’s work in D.R. Congo.

Starting Date / Initial Contract Details

As soon as possible. Full time, 24 months.

Key Activity Areas

Project Management

  • Oversee the overall implementation of the designated in accordance with the project proposals ensuring objectives are met within the required time frame and budget.
  • Manage a comprehensive activity plan for the designated projects, including resource needs analysis, covering the time frame of the project proposal.
  • Ensure that regular monitoring and evaluation assessments against project objectives are conducted.
  • Maintain an overview of the regional context with a view to the strategic development of new projects.
  • Support the Country Director in the development and production of new concepts and proposals.
  • Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy.

Representation

  • Develop relationships with relevant stakeholders (e.g. beneficiaries, community leaders, government officials, donors, UN agencies and other NGOs) and represent Medair at relevant meetings (e.g. state and local government, sector-coordination and security) in order to facilitate and ensure cooperation.
  • Accompany donors on field trips and ensure programme details are transmitted in a timely and professional way.

Financial Management

  • Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and Sector Advisers and in accordance with donor guidelines.
  • Monitor the spending to ensure they operate in line with guidelines.
  • Owner of the grants and budgets, responsible for balance between timely implementation of the project, quality issues, necessary changes, balance projects vs bases expenditures, etc.

Staff Management

  • Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.
  • Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.

Security Management

  • Monitor, review and analyse the security status of the areas of operation on a regular basis, liaising as appropriate with local authorities, other NGOs, the UN or other relevant security bodies.
  • Ensure all staff members and all visitors receive training in security-related topics. Train Project Managers in security planning, management, etc.

Quality Management

  • Promote and use the Medair operating procedures, ensuring that guidelines are followed.
  • Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc. Follow the direction of the relevant advisors at HQ regarding quality, strategy and technical guidelines.
  • Regularly assess and provide feedback and recommendations on the quality of the programmes.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • University degree in a relevant subject such as Management / Development / Business Administration.
  • Strong working knowledge of English and French (spoken and written).

Experience / Competencies

  • 2 years post-qualification experience in a management position, preferably in a relief environment.
  • Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
  • Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols.
  • Advanced planning, assessment and analytical skills. Leadership and project management skills.
  • Consultative and servant leadership with excellent communication skills and training willingness.
  • Capacity to work under pressure and manage personal stress levels.
  • Dynamic, creative, open-minded, flexible, self-learner, self-motivated and hard-working.
How to apply:

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values.

b) Profiles and benefits package provided for Internationally Recruited Staff (IRS).

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.