Reports Officer, (NO-2), TA, #110163, Caracas - Venezuela, LACR.

Job
from UN Children's Fund
Closing date: 23 May 2019

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, sustenance.

How can you make a difference?

Under the supervision of the Resource Mobilization Specialist, the incumbent will be accountable for monitoring donor reports requirements and coordinating the high quality regular and special informational reporting on UNICEF's work in Venezuela.

Key function, accountabilities and related duties/tasks

  • Coordinate Donor reporting and Contributions Management activities:

  • Ensure timely and accurate reporting and monitoring of donor interests and information needs. This includes gathering of information, consolidation, editing and production of interim and final reports.
  • Edit and advise on layout of donor reports and proposals in cooperation with programme sections and Resource Mobilization Specialist.
  • Assist in implementation of the Resource Mobilization strategy by participating in proposal preparation and follow-up, as well as compilation of information, editing and layout,
  • Support the drafting, review and negotiate funding agreements (MoUs) in order to ensure country office compliance to UNICEF rules and regulations and reduce transaction costs.
  • Ensure Harmonization and Standardization of Reporting and Monitoring mechanisms:

  • Assess, in collaboration with the Sections, the existing UNICEF and interagency/partner systems for information collection, storage and management which eventually feed into donor reporting.
  • Propose solutions for harmonization and standardization of reporting and monitoring mechanisms in order to limit parallel reporting and enhance the quality of data collection.
  • Roll out monitoring and reporting mechanisms, ensuring adequate training, troubleshooting and revision of mechanisms as required.
  • Promote Compliance, Utilization and Control Methodologies:

  • Work with the Budget Specialist to enhance methods to increase office awareness of the utilization and reporting requirements. Build systems to promote compliance with terms of specified grants and agreements.
  • Work with the Budget Specialist to promote regular monitoring of utilization/expenditure, expiring funds and funding gaps involving all sections.
  • Work with, train and plan regular meetings with programme officers and programme associates to ensure awareness of utilization and reporting requirements and familiarization with contribution SOPs and internal processes.
  • Strengthen Visibility Efforts and Internal Communication:
  • Write/produce, edit and disseminate human interest stories, photos and social media products with emergency and programmatic focus, in line with donor reporting requirements. Undertake field visits as necessary.
  • Support Caracas and Field offices during donor other high level missions to the field in collaboration with Management, Communications, Programmes and Field Teams.
  • Design and deliver briefing notes for the Representative when necessary. Provide inputs for briefing notes on advocacy, leveraging and fundraising activities as necessary.
  • Collaborate with the Deputy Representative, Sections Heads and other key staff to compile, produce and disseminate mandatory UNICEF reports, including the Annual report and situation reports.
  • To qualify as an advocate for every child you will have…

  • A university degree in one of the following fields is required social sciences, development, planning, communication, or related field
  • At least 2 years of relevant work experience at national and international level. Emergency experience an asset.
  • Fluency in English and Spanish is essential.
  • For every Child, you demonstrate…

    UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

    The competencies required for this post are:

  • Leading and Supervising [I],
  • Formulating Strategies and Concepts [I]
  • Analyzing [II],
  • Applying Technical Expertise [II]
  • Planning and Organizing [II]
  • View our competency framework at

    http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

    UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

    UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

    Remarks:

    UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be access at http://www.whed.net

    Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=522219